HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 11 JANUARY 2005

PRESENT
Nick Walker, Christine Scarsbrook, Gordon Weir, Grace Weir, Rosee Macdonald, David McKie, Linda Smith, Andrew Wilson, Craig Crawford, Bill David, Norma David, Ken Macdonald, Brian Young, Miller Leon

IN ATTENDANCE
Gayle Pollock (1st Howwood Guides), Noreen Pollock, Edith McGlynn

APOLOGIES
Robert Scarsbrook, Amish Amin, Betty McArthur, David Bottomley, Louise McClement

MINUTES OF PREVIOUS MEETING
The Minutes of the 14.12.2004 meeting were adopted – Proposed, Bill David and Seconded, Craig Crawford.
q Matters/actions arising
· St Andrew’s Night – Treasurer, Ken Macdonald reported overall profit was £201.77 after expenses and donation to the Sports and Hobbies Group. Treasurer to issue £160 cheque to Sports and Hobbies Group.
· Reliable Buses – Secretary reiterated that details of dates and times of irregular service are still required for the Office of the Traffic Commissioner. Gayle Pollock agreed to provide details. Linda Smith will also pass on details of two instances to the Secretary. It was noted that the removal of a previously published Reliable Buses timetable might also be a breech in the view of the Regulator.
· Letterhead / Logo – The Chair is still pursuing this matter.

POLICE REPORT
· No report

ROADS
q A737 junction at Howwood
· HCC has written to Amey with a request for sight of their report on the A737 and for details on how they monitor the Junction.
q Midton Road
· Report of possible temporary pothole repair in this area.
· Poor state of pavement on park side of Midton Road was reported. Secretary will write to RC on this matter.
q Other Roads Issues
· The Secretary reminded the meeting that all road faults should be reported to-
RALF on 0800 373 635. It is important to keep the RALF fault reference number for follow up purposes.
· The Secretary will also report the under noted to RC
o Bowfield Road / Midton Road Junction - poor state of road surface at this junction.
o Blocked drains and flooding near the Parish Church and at the Triangle
o Garthland Bridge pothole (already reported)
q Double-parking / on pavement parking opposite the village shop
· Road Department have been contacted regarding the proposal for the introduction of single yellow line parking restrictions to address the problem.
· A number of local residents likely to be impacted by the proposed parking restriction have been consulted. Early indications are that residents would welcome this initiative. Consultation is ongoing.
q Howwood Wildlife and Woodland (HWW) Roads Issues
· HWW updated the meeting on the Garthland Bridge issue. HWW await a report on recommendations for traffic calming measures together with a police report on the traffic speed survey to be carried out at the Bridge. HWW will keep HCC advised.
q Bus Stop Markings at Post Office
· Question was raised regarding the effectiveness of the Bus Stop road marking in preventing inconsiderate parking in this area. It was noted that some road users are observing the parking restriction but not all.

ENVIRONMENT
q Play Park ground works
· The remedial work to fix the flooding problem has not yet started. HCC will continue to monitor the situation.
q Play park fence in disrepair
· HCC have recently written to RC on the safely concerns raised regarding the poor state of this fencing. Response now awaited.
q Railway Inn site
· An e-mail has been received via the Howwood.com web site making complaint about the untidy state of the site adjacent to the Railway Inn.
· HCC directed the resident to RC who owned the site. Subsequently the site changed ownership.
q Don’t Rubbish Renfrewshire Campaign
· Andrew Wilson is awaiting more information on this campaign.
q Recycling
· Use of Brown bins by those villagers who have this facility was discussed. It was noted that during the winter months the bins may be used for paper recycling. Andrew Wilson to obtain update from RC on their plans for recycling in Howwood area.
· Meeting was reminded of the recycling facilities located in Johnstone.
q Rubbish Accumulation – Play Park
· It was noted that rubbish accumulation was still an issue in this area
q Village Spring Clean Up
· Traditionally the village spring clean up is scheduled for 1st week in April. It was agreed that this be brought forward to the weekend of 19 & 20 March this year to avoid the Easter holiday period.
· Clean up sessions will be Saturday 19 March at 10 AM & 2 PM and from 2 PM on Sunday 20 March. Full details will be issued shortly together with a plea for volunteers from the village to assist the HCC in this worthwhile campaign.
· Meeting was reminded that all instances of fly tipping should be reported to the police.
· To help attract volunteers it was suggested that a Table Top Sale could be arranged to coincide with the Spring Clean weekend. Although this was not agreed for the Spring Clean up period further consideration will be given to holding a similar event in the run up to the Fete.

PLANNING
· Nothing to report.

SCOTTISH EVENING
· The Scottish Evening for local senior citizens is to be held on 19th February 2005 and the Village Hall. Doors open at 6 PM. Cost will be 75p.
· Update on progress
o Piper has been arranged for the event
o Bill David & Robert Scarsbrook now have a draft programme for the event.
o Participation by the school is still to be agreed.
o Tartan rugs and bunting were requested by Grace Weir
o Christine Scarsbrook will provide floral table decorations
o Table cloths situation etc to be checked by Andrew Wilson & Nick Walker
o Tickets will soon be available from Post Office
o Craig Crawford has kindly agreed to provide transport. Linda Smith will coordinate transport requirements
o Brain Young agreed to MC the event.
o Invitation has been sent to Cllr Nimmo, the Rev. David Stewart and Father Joseph Balmer
o Raffle donations to Post Office or Rosee Macdonald

FETE 2005
· A progress report was given by Bill David
o A cheque will be required shortly for the hire of the slide and bungee equipment. Bill David will confirm amount to Ken Macdonald.
o The school and the Village Hall are to be booked by Andrew Wilson.
o The Fete working group have agreed position on Security arrangement and will be consulting with police in advance of Fete day.
· The Guides are considering a Gang Show for the week running up to Fete day. More details awaited from Gayle Pollock.
FETE 2005 Cont.
· Car Boot Sale. Last year a suggestion was made by Jeanette Fraser to hold a Car Boot Sale around the time of the Fete. Although it was not held last year consideration was to be given to holding one this year. Andrew Wilson to contact Jeanette Fraser for her views. Update at next HCC meeting.
· The next meeting of the working group will be Monday 17th January 2005 at 9pm

WEB SITE & VILLAGE INFORMATION
q Web site
· Visits for December 2004 were 5476.
· Notice Board is still a concern regarding the amount of spam. David McKie is considering various alternatives to help stop spam.
· Broadband mast - no update on progress
q News Letter
· Andrew Wilson has now drafted the newsletter.
· The target for distribution is by end of January. Volunteers for distribution of the newsletter, around 23 January, were noted at the meeting.
q Kirk Information Centre
· The expected launch date for the Kink information centre is 1 February 2005.
· Andrew Wilson still looking for more volunteers to man the Centre on Tuesdays and Thursdays 10 AM until noon. Please contact Andrew if you can help.
· The centre will provide general information for local and visitors wishing to drop in e.g. transport time tables, walking routes or contact numbers for local authorities. There will also be tea and coffee available.
· Craig Crawford and Linda Smith are to provide some of the information for the Centre.
VILLAGE DESIGN PLAN
· HWW are taking the Village Design Plan forward for HCC.
· An update on progress was provided by HWW
o Plan to have the Triangle as a focal point of the village
o Progressing plan with help of local Access Officer e.g. walking routes
o Grants position has been investigated by Andrew Wilson with first application due to be made shortly
o Sustrans track access proving difficult to achieve. Andrew Wilson provided details including the possibility of funding to carry out a feasibility study for this route.
o Time scales for completion of walking routes and Triangle upgrade are dependent upon the amount of Grant funding which can be secured. Aim is for this year.
o Garthland Bridge access improvement is key to number of HWW proposals
· Garthland Bridge – number of suggestion make including commissioning a survey of usage.
· Fountain – the Howwood Fountain, missing for many year, has been located. Alas it is in a very poor condition and is not thought to be usable as a focal point.
· It was agreed that villagers be asked for suggestions for a replacement feature for the village. Details will be published in the News Letter.
· It was suggested that a link between Howwood.Com and HWW be revised to ensure that HCC are keep up to speed with HWW developments. Nick Walker will confer with David McKie on this matter.

COUNCILLOR’S REPORT
· No report

CORRESPONDENCE
q As per the Agenda
· Housing Stock transfer anti-campaign newsletter– Anyone interested can obtain newsletter from the Secretary.

MEMBERSHIP
· In accordance with the HCC Constitution two members were to be contacted regarding non-attendance.
o Miller Leon disputed his non-attendance record and stated that he found the reminder approach inappropriate. Miller, after consideration, decided to resign from HCC. The Chair thanked Miller for his contribution and hard work over the years.
o The other member is still to be contacted to ascertain situation.
· Views on the non-attendance rule were raised and discussed. After discussion the outcome was that as the Constitution had been formally adopted by HCC then it is inappropriate to revisit.

A.O.C.B.
q HCC Change of Signatories for Bank Account
· A proposal was made and accepted to update the signatories for the Howwood Community Council Bank Account to reflect the change of office bearers. The current signatories are Bill David (Past Chair), Andrew Wilson (Secretary), Brian Young (Past Vice Chair) and Ken Macdonald (Treasurer). It was agreed that the new signatories would be Bill David (Member), Andrew Wilson (Secretary), Ken Macdonald (Treasurer) and Christine Scarsbrook (Minute Secretary)
· Treasurer to arrange new signatories mandate with the Bank. Minute Secretary will provide an additional copy of these Minutes for Bank purposes.
q Guides
· It was intimated that the Guides are to seek fund raising sponsorship in the village in respect of the Tsunami disaster appeal
· The Guides will also be undertaking a photographic record expedition of their likes and dislikes of Howwood. The results of this undertaking will be available at the proposed Gang Show. HCC is also interested in the results, as this will reflect the opinions of our village youth.

NEXT MEETING: TUESDAY 8 FEBRUARY 2005 - 7.30 pm, Howwood Village Hall

Then: Tuesday 8th March 2005, 12th April 2005, 10th May 2005, 14th June 2005 etc.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 8 FEBRUARY 2005

PRESENT
Robert Scarsbrook, Christine Scarsbrook, Gordon Weir, Grace Weir, Rosee Macdonald, David McKie, Andrew Wilson, Bill David, Norma David, Ken Macdonald, Brian Young, David Bottomley, Louise McClements

IN ATTENDANCE
Edith McGlynn, PC Graham Barclay

APOLOGIES
Nick Walker, Linda Smith, Amish Amin, Betty McArthur,

MINUTES OF PREVIOUS MEETING
The Minutes of the 11.01.2005 meeting were adopted – Proposed, Grace Weir and Seconded, Norma David.
q Matters/actions arising
· Reliable Buses – Letter has been received detailing dates and time of complaints regarding Reliable Buses. Secretary will pass letter on to Traffic Commissioner.
· Letterhead / Logo – The Chair is still pursuing this matter.
· Account Signatories – no progress on this matter
· Sports and Hobbies Cheque £160 cheque to Sports and Hobbies Group not yet handed over due to lack of 2nd signature. This is to be dealt with as a matter of urgency.

POLICE REPORT
q Crime figures for December 2004
· Figure were not available and will be presented at next meeting.
q Crime figures for January 2005
· 5 crimes with 1 detection
· 1 House Breaking. 1 Attempted House Breaking. 1 Vandalism. 1 Road Traffic Offence (detected). 1 Theft
q Other Matters Arising
· PC Barclay advised that a number of house / garden hut break ins have taken place in and around the area.
· Member of the public reported an assault near the Railway Inn.
· Police presence at Village Fete 2005 was requested. Secretary to write to Superintendent Dyer
· PC Barclay confirmed that speed monitoring had recently taken place in the village.
· Use of mobile telephone by bus driver was mentioned. It was confirmed that the use of mobile telephone whilst driving was illegal no matter the type of vehicle.

SCOTTISH EVENING
· The Scottish Evening for local senior citizens is to be held on 19th February 2005 at the Village Hall. Doors open at 6 PM with a start time of 6:30 PM. Cost will be 75p.
· Update on progress
o 53 tickets have been sold to date. Final number of tickets to be advised to RM by Friday 18 Feb.
o Food has been ordered
o Railway Inn to be asked if they will kindly supply the peeled potatoes. LMcC to check.
o Volunteers requested – 9 AM to assist AW with catering. 11:30 to assist GW with Hall décor
o Invitation accepted by the Rev. David Stewart and Father Joseph Balmer. Cllr Nimmo has regretfully declined.
o Programme for the event will be finalised by 10 Feb.
o Tartan rugs and bunting were requested by Grace Weir.

FETE 2005 SATURDAY 18 JUNE 2005
· A progress report was given by Bill David
o Equipment has been hired. Final invoice awaited.
o Plan has been drafted
o Awaiting confirmation of the Falconry Display
o The school and the Village Hall have been booked

FETE 2005 Cont.
o Band provisionally booked
o Advertising will be one size this year – Business Card size.
o Stall holder contact underway
o Bowling Club has advised that they will be holding a quiz night during run up to Fete day and will be holding a bottle stall again this year at the Fete.
o The next meeting of the working group will be Sunday 27 Feb 2005 at 9pm.
· Other Events And Dates Noted
o Car Boot Sale. HWW asked HCC if there would be any objection to HWW holding a Car Boot Sale on 2 July at the Village Hall. No objections received.
o Bowfield Hotel & Country Club – It was noted that Bowfield will be location for a 60th anniversary military event on 4/5 June. Expected high turn out of 1200 – 1500 visitors.
o Bowfield Hotel & Country Club open day will be held on 31 July 2005.

ROADS
q A737 junction at Howwood
· Amey report on the A737 has now been received. The Secretary gave an outline summary of the report.
q Midton Road
· Temporary pothole repairs have been carried out.
· Poor state of pavement on park side of Midton Road - Secretary will write to RC on this matter also highlighting the concerns regarding double parking on this pavement.
q Other Roads Issues
· Bowfield Road / Midton Road Junction no progress as yet. Write to Roads again on this matter.
· Garthland Bridge pothole now repaired.
q Double-parking / on pavement parking opposite the village shop
· Letter of objection to the proposal for the introduction of single yellow line parking restrictions received by HCC.
· Chair summarised the content of the letter and the matter was discussed.
· Decision was deferred until a later meeting by majority vote (For 9 against 3)
· Roads to be contacted to put on hold for the moment.
q Road Marking from Spateston to Howwood
· No reply on this matter.
q Speed Limit Notices at Entrances to Village
· Check if this has now been completed.

EVIRONMENT
q Play Park ground works
· Now completed.
q Play park fence in disrepair
· Safely concerns raised regarding the poor state of this fencing. Response still awaited.
q Railway Inn site
· It was reported that a clean up is now underway.
q Don’t Rubbish Renfrewshire Campaign
· Andrew Wilson now has posters. Intension is to display posters around the village. Howwood Inn and Railway Inn to be asked if they will support this initiative by displaying posters.
q Rubbish
· It was noted that rubbish accumulation was still a major issue in and around the village. HCC recommend that all instances of rubbish dumping be reported.

PLANNING
· Plans received for proposed new filtration plant at the Water Works at top of Bowfield Road. No comments raised.
· Nothing else of relevance to report.

WEB SITE & VILLAGE INFORMATION
q Web site
· Visits for January 2005 were 6306.
· New style Notice Board now in place.
· Fund raising from introduction of advertising banners was discussed. It was suggested that funds could be utilized to off set running costs. Concerns were raised regarding the commercial nature of such advertising. It was agreed to defer decision until a later meeting.
WEB SITE & VILLAGE INFORMATION Cont.
q Web site Cont.
· Broadband – BT upgrade to take place 16 March 2005. Line speed can only be assessed post upgrade.
q News Letter
· Distributed.
q Kirk Information Centre
· The Howwood Community Information centre was successfully launched on 1 February 2005.
· 8 volunteers, working on a rota basis, have come forward. The opening times are Tuesdays and Thursdays 10 AM until noon.
· A Sandwich board advertising the centre has been purchased at a cost of £72. HCC approved this expenditure. Proposed Robert Scarsbrook and seconded by Norma David.
· Running costs in respect of Church are to be discussed with Craig Crawford.
· Notices regarding the centre are to be placed in the Village Hall and the Church.

VILLAGE DESIGN PLAN INCLUDING SPRING CLEAN
q Village Design Plan
· An update on progress was provided by HWW
o Funding applications have now been submitted
§ Awards For All - £3590 in respect of Sign Posts, Way Markers and installation thereof
§ Scottish Natural Heritage - £2368 in respect of Interpretation Board and brochures
§ SERS - £36170 in respect of the Triangle, gates and footpath improvements
§ Access Officer £3000 towards costs
· HWW submitted letter to HCC requesting £1000 as a contribution and to assist with administration costs.
o Decision was to grant £500 immediately with a commitment for a further £500 being made available as and when required. Proposed by Brain Young and seconded by Norma David.
q Village Spring Clean Up 19 and 20 March 2005
· Skips booked
· Note: time of clean up for Saturday 19 March will start at 10: 30 AM and not 10 AM as previously minuted.

COUNCILLOR’S REPORT
· No report. However it was noted that Cllr Nimmo has reluctantly had to discontinue the pensioner lunches.

CORRESPONDENCE
q As per the Agenda
· Community Plan, Community Support Group– AW attended and updated this meeting.
· Housing Stock transfer proposal information meeting– Anyone interested can attend. Date 21 February 2005 at Paisley Town Hall at 7 PM.
· Community Health Partnership consultation meeting– Anyone interested can attend. Date 25 February 2005 at 9:30 AM details from the Secretary.
· Consultation paper on 2005 Service Plan– Chair summarised the content. Anyone interested can obtain copies from the Secretary.
· Voluntary Services exposition at SECC – Anyone interested in attending please contact the Secretary.

MEMBERSHIP
· Betty McArthur and Amish Amin were granted leave of absence last year. Betty’s course is now to continue longer than expected, possibly beyond July 2005. As a result Betty wishes to step down until elections are held later this year but will continue to support HCC wherever possible. HCC regretfully accepted Betty’s decision and expressed their thanks for her contribution and continued support. The Chair will write to Betty.
· Amish Amin expects to complete his work commitments by March 2005 and wishes to continue as a member.
· David Bottomley had been approach by the Chair regarding non-attendance. Non-attendance was due to work commitments. David wishes to continue as a member if there are no objections and will review his position later this year. No objections were raised.

A.O.C.B.
· None

NEXT MEETING: TUESDAY 8 MARCH 2005 - 7.30 pm, Howwood Village Hall

Then: Tuesday 12th April 2005, 10th May 2005, 14th June 2005, 12 July 2005, 9 August 2005 etc.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 8 MARCH 2005

PRESENT
Nick Walker, Amish Amin, Robert Scarsbrook, Christine Scarsbrook, Gordon Weir, Rosee Macdonald, David McKie, Andrew Wilson, Bill David, Norma David, Ken Macdonald, David Bottomley, Louise McClements, Craig Crawford

IN ATTENDANCE
PC Graham Barclay, Douglas Paxton, Gayle Pollock, Helen Purse

APOLOGIES
Linda Smith, Brian Young, Grace Weir

MINUTES OF PREVIOUS MEETING
The Minutes of the 08.02.2005 meeting were adopted – Proposed, Norma David and Seconded, Louise McClements
q Matters/actions arising
· Reliable Buses – AW wrote to the Traffic Commissioner enclosing the letter of complaints received previously. Further instances have been reported – 28/02 and 07/03 @ 8am – bus did not turn up at Station Road. Gayle Pollock also has other instances to report.
· Account Signatories – Forms are now available. New signatories will be required to attend the Bank in person with appropriate ID.
· Sports and Hobbies Cheque – Cheque has now been issued and delivered.

POLICE REPORT
q Crime figures for December 2004
· Figures were still not available and will be presented at next meeting.
q Crime figures for February 2005
· 2 crimes with 1 detection and the likelihood of a second detection
· 1 Drunk and incapable (detected), 1 Vandalism.
q Other Matters Arising
· PC Barclay advised that Traffic Police have been actively monitoring speeding in the area and hopes that this will deter speeders. HCC voiced their appreciation for this initiative.
· Our request for a speed survey at the Garthland Bridge should be passed to Traffic Management in Greenock. It appears that Greenock have not yet had the time to carry out this survey.
· Football nuisance in Station Road, including bus shelter damage and relevant safety issues, was reported to PC Barclay. The Police will keep an eye on the problem and any further instances should be reported to PC Barclay or direct to the local police office.

SCOTTISH EVENING
· This event was well received with letters of thanks being received by HCC. All letters of thanks were much appreciated.
· The 3 band members, pianist and singer have all indicated that they would like to support us again in any future events.
· It was agreed that the singer should be supplied with a microphone in future
· The event was attended by 53 people and costs were kept low at £220
· The use of the mini coach was a helpful addition this year but pick up times need to be better managed. It was suggested that pick up times be advertised as between 6 and 6:30pm in the future.
· HCC thanked Craig Crawford for providing the transport
· The Chair thanked all those involved in making the evening such a success.

FETE 2005
· A progress report was given by Bill David
o Everything is in good shape this year
o The cost of the Falconry display of £400 has been agreed and a deposit for the hire of the Falconry display is now required from the Treasurer. This is to be refunded to Robert Scarsbrook who has already paid the required deposit. A cheque was passed to Robert Scarsbrook at this meeting.
o Equipment hire will cost £285 and can be paid in full on the day

FETE 2005 Cont.
o Phil McFadden has again agreed to hold a football competition this year and he has also put in a request for a stall at this years Fete
o Will need to look to sourcing tables from elsewhere to avoid contention with the Dance in the Village Hall that evening. BD will check availability.
o Advertising for inclusion in the programme is now well underway, as is stallholder contact.
o The next Working Group meeting will be on Monday 14th March 2005 at 9pm
· Volunteers to form a Fete Dance working group were requested
o The committee members will be Norma David, Grace Weir, Christine Scarsbrook and Andrew Wilson
o Andrew Wilson will lead the working group
o Louise McClements has agreed to help with the bar duties on the evening

ROADS
q Midton Road
· It was noted that the construction of a pavement opposite the play park towards Bowfield Road is underway.
q Bowfield Road/Midton Road junction
· This junction has now been resurfaced. The road surface appears to be an excellent improvement.
· HCC thanked the Roads Department
q Crash Barrier at Linister Estate
· It is considered that the new crash barrier creates a hazard for pedestrians and blocks access to some walking routes.
· It was reported that Howwood Wildlife and Woodlands Group have already written to Renfrewshire Council regarding this issue.
q Double-parking / on pavement parking opposite the village shop
· Complaints have now been received from some residents that the yellow lines have not yet been done
· It was suggested that this issue be debated at the AGM in order that we can canvass the opinion of the local residents.
· AW to write to Roads Department to ascertain any alternative options and to obtain advice on any means of gathering appropriate data on road usage/parking etc.

EVIRONMENT
q Spring Clean 19/20 March 2005
· 10:30am Saturday and 2pm Saturday and Sunday gathering at the Village Hall car park.
· AW requested that as many HCC members as possible attend and that we all encourage as many others as possible to take part
· It was agreed that the Mayfield Drive path area adjacent to the Howwood Inn would be targeted as a ‘hot spot’ for the clear up on Sunday 20th March 2005
q Village Triangle Design
· A copy of the plans for the Triangle and a request for suggestions as to the proposed sculpture are to be placed in the Notice Board at the Village Hall
q Recycling Bins
· AW to write to the Recycling Officer to ascertain any progress on this initiative
q Bowfield Road/School path
· HCC received a request for support in trying to have broken fences, bordering the School path and one of the properties, repaired after an unsuccessful 3-year struggle with Renfrewshire Council Environmental Services.
· Various letters over this time period are available for information if required
· The property has become a regular target for theft during the period the fence has lain un-repaired
· AW offered to go along and look at the extent of the problem. The reference numbers of the various police reports should be obtained to back up any correspondence with Renfrewshire Council
· HCC agreed to take this issue on board and will write to Renfrewshire Council to try to progress repairs as soon as possible.
· This issue will be reviewed at the next meeting

PLANNING
· Offers have now been received for the purchase of the Carsewood House site but Renfrewshire Council cannot yet divulge the name of the successful purchaser. HCC will be advised once legal formalities have been concluded.
· Nothing else of relevance to report.

WEB SITE & VILLAGE INFORMATION
q Web site
· Visits for February 2005 were 6128.
· More time per visit is also being spent on the web site.
· Scottish Evening photographs have now been included on the web site.
· Fund raising from introduction of advertising banners was discussed. It was suggested that any revenue could be utilized to off set running costs (approx. £50 per annum). It was agreed that a pilot would be run and any suggestions for adverts should be directed to David McKie
q Broadband
· BT upgrade has now taken place. Line survey is to be undertaken shortly
q News Letter
· Another newsletter is due to be distributed
· This should be done during May 2005 in advance of the Fete.
q Kirk Information Centre
· The Centre is now into its second month of operation and is open on Tuesdays and Thursdays from 10am to 12 noon
· Visitor numbers have been very low but include both visitors to the Village and new residents
· We will continue to assess progress
· Running costs in respect of Church were discussed and it was agreed to provide a contribution, at this time, of £50. Treasurer to make necessary arrangements

COUNCILLOR’S REPORT
· No report.
· BD to contact Cllr. Nimmo regarding the Bowfield Road/School path issue.

CORRESPONDENCE
q As per the Agenda
· Anonymous letter re Sheltered Housing – Renfrewshire Council to be contacted to check their policy on this issue. HCC will endeavour to have the appropriate Council representative attend a future meeting to give a talk on this subject.
· CC Forum, ASBO meeting 14.03.2005 at 6:30pm – Anyone interested can attend. The meeting will be held in the Civic Suite members lounge.
· Health Council Newsletter – Copies available from the Secretary. New members are also being sought.
· Post watch Newsletter – Copies available from the Secretary.
· Scottish Executive Housing issues consultation report – Copies available from the Secretary
· Renfrewshire Council Seniors’ Forum Seminar on healthy ageing – The Seminar will be held on the morning of Friday 18th March 2005. Further details available from the Secretary

MEMBERSHIP
· Due to the upcoming re-election of Councillors in September, it was agreed that this item could now be removed from the agenda for future meetings.

A.O.C.B.
q Fete Dance
· Some thought should be given as to which of the various community groups should be approached to assist with the bar. The chosen group would be given a share of the takings for their group funds.
q Canadian visitors
· HCC have been advised that Canadian visitors are expected shortly as a result of visits to the Howwood Community web site.
q Spring Bulbs
· It was decided that photographs should be taken of the bulbs that were recently planted. These photographs could be used to publicise a similar initiative for next year.

NEXT MEETING: TUESDAY 12 APRIL 2005 - 7.30 pm, Howwood Village Hall
Then: Tuesday 10th May 2005, 14th June 2005, 12 July 2005, 9 August 2005 etc.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 12 APRIL 2005

PRESENT
Robert Scarsbrook, Christine Scarsbrook, Linda Smith, Craig Crawford, Rosee Macdonald, Amish Amin

IN ATTENDANCE
PC Andrew MacLeman, Chris Wilson, Joan Whyte, Flora Cunning, Iain Cunning

APOLOGIES
Nick Walker, Andrew Wilson, Grace Weir, Gordon Weir, Bill David, Louise McClements, David Mckie, Ken Macdonald

MEETING SUSPENDED
As this meeting of Howwood Community Council did not have the appropriate number of members for a quorum, all official business was suspended until the next meeting on 10th May 2005.

Matters of interest raised by members of the public in attendance have been duly noted and will appear on the next HCC agenda for discussion/action.

NEXT MEETING: TUESDAY 10 MAY 2005 - 7.30 pm, Howwood Village Hall
Then: Tuesday 14th June 2005, 12 July 2005, 9 August 2005 etc.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 10 MAY 2005

PRESENT
Robert Scarsbrook, Christine Scarsbrook, Gordon Weir, Grace Weir, Rosee Macdonald, Andrew Wilson, Bill David, Norma David, Ken Macdonald, Brian Young, David Bottomley, Louise McClements, Nick Walker, Amish Amin, Craig Crawford

IN ATTENDANCE
PC Andrew MacLeman, Joan Whyte

APOLOGIES
Linda Smith, David McKie

MINUTES OF PREVIOUS MEETING
The Minutes of the 08.03.2005 ( & 12.04.2005) meeting were adopted – Proposed, Louise McClements and Seconded, Norma David.
q Matters/actions arising
· Reliable Buses –No response from Traffic Commissioner to recent letter. Secretary to check on Reliable bus service operations and ascertain if Arriva and SPT have any plans to service Howwood
· Account Signatories – Now completed
· School Path – Ownership issue appears to be reason for inaction. Response from Environmental Services awaited. HCC to seek assistance from Alex Hewetson of Renfrewshire Council (RC) on this matter.
· Amenity Housing – Received a second anonymous letter asking if any progress has been made. Secretary has been in contact with RC and is investigating the position. Secretary will report back to HCC in due course. In recent Village Design Plan consultation with villagers, the need for Amenity Housing for older residents was highlighted

POLICE REPORT
q Crime figures for April 2005
· 5 Thefts, 2 Thefts from vehicle, 1 Vandalism.
q Other Matters Arising
· PC MacLeman was welcomed to HCC
· Person arrested for theft from car and break in of garden hut
· Report of recent break in to property where entry was via unlocked back door. Car keys were also taken but car not stolen. PC MacLeman warned villagers to ensure property is secured at all times, remember to lock up at night and car keys must not be left in sight.
· Reminder for Police presence at Village Fete 2005 on 18 June 2005 was passed to PC MacLeman who will highlight this to Sgt. Robertson
· Report of youth vandalism at Bus Stop on Beith Road near Torbracken. Similar incident at Bus Stop outside Village Hall was also highlighted
· Report from Secretary on recent attendance at Anti Social Behaviour Order (ASBO) meeting
§ Renfrewshire Nuisance Helpline 0800 169 1283 open 9 am to 10 pm.
§ If reporting incidents there is a need to know at least the name and address of perpetrator
§ The ASSIST service can get involved in contacting offenders
§ ASBO applies to all residents, both council and private who are 12 years of age or over
§ Helpline details to be put on Web site and Newsletters

FETE 2005 SATURDAY 18 JUNE 2005
· A progress report was given by Bill David
· Plans for Fete are well advanced
· Advertising and Stall holders requirements being finalised
· Tables requested from Howwood Parish Church – CC to ask
· Raffle
§ Tickets to be printed shortly
§ A budged of £300-£400 was agreed for purchase of top prizes
§ Raffle will be draw on evening of Fete Dance in Village Hall
§ HCC members were urged to sell as many tickets as possible
· Falconry display and activities arranged
· School booked
FETE 2005 Cont.
· Licences obtained
· Football competition will again be a feature of Fete day. DB to confirm details with Phil McFadden
· Burger Stall helpers to be determined
· Bar helpers identified
· Dance
§ Village Hall and Band booked.
§ Fete Dance Working Group to meet shortly
§ BY to contact Rainbows/Brownie leaders re helping with Dance Bar
§ Tickets will be available shortly
· AW to place notice in Advertiser “Whats on”
· Q96 – awaiting response. Saga Radio to be contacted

EVIRONMENT
q Spring Clean
· Great success this year. 35 villagers including children helped with the clean up. HCC expressed thanks to all those who helped
· Letter of appreciation received from Alistair Campbell. Letter also highlighted that ‘fly tipping’ is still a concern
· It is planned to hold another Spring Clean in 2006
q Bulbs
· It is planned to plant more bulbs later in the year
q Village Design Plan
· Two grant applications have been successful
· CERS – Community Environment Renewal Scheme administered by Forward Scotland
· under the auspices of the Scottish Executive. This grant to be used for upgrade to Triangle
· Awards For All – to be used for sign post and way markers as part of the path improvement project
· HCC expressed appreciation to Howwood Wildlife and Woodlands (HWW) for undertaking this work on behalf of HCC
· HCC thanked CERS and Awards For All for this funding
· HWW were authorised to continue with the Triangle and path improvement plans on behalf of HCC. HWW to report back to HCC on progress
q Recycle Boxes
· These should now have been distributed
q Land at Mayfield Path
· A resident of Mayfield Drive has advised that there is a Burden contained within the Title Deeds of the nine ’new’ houses in Mayfield Drive to manage the land in question.
· HCC have delegated this matter to HWW in the first instance
q SUSTRANS Access
· Overview given of the various options described within recent RC commissioned feasibility study
· Options are expensive
· HCC to arrange meeting with Councillor Nimmo and all other interested parties
· HCC need to establish a Working Group to lead on this matter. As HCC are due for election in September 2005 this will be deferred and picked up as part of the new HCC

ROADS
q Road Safety
· ‘20s Plenty’ leaflets are now available and will be distributed with the Fete flyer
· Lack of signage at Mayfield was an oversight by Roads and Mayfield will be included in this scheme
· Response from Traffic Police, Greenock re Garthland Bridge traffic speed is still awaited
· Garthland Bridge issues also to be raised with Councillor Nimmo, local MP and RC
q Bowfield Road
· Report that the crash barriers at bottom of Bowfield Road have again been badly damaged
· Need for road sign warning of deer hazard to be raised with RC
q Crash Barrier At Linister
· Response from RC regarding the positioning of this barrier was discussed. Secretary to pursue HCC’s continuing concerns on pedestrian safety with RC

ROADS Cont.
q Midton Road
· Poor condition of road surface was brought to attention of HCC
q Road Works Plans
· HCC to request information from Councillor Nimmo and RC on any upcoming plans for road improvements during 2005/6.

PLANNING
q Pamandus Site
· HCC was advised of complaints regarding planning changes which have been raised with Planning Dept by residents neighbouring the building works
· One of the neighbouring residents outlined the nature of the complaints and expressed frustration at the lack of explanation from Planning
· HCC to contact Planning Aid, who assist communities with planning matters, to seek their advice on this issue. Planning Aid might also be able to assist in facilitating a meeting with all parties concerned
· HCC to seek clarification from Planning as to the criterion surrounding minor or major changes to plans
· HCC will review original response to this Planning application
q Carsewood Site
· Question raised regarding any plans received concerning this site.
· No formal planning application has been advised to HCC. It is understood that outline plans for 10 dwelling houses to be erected may have been tendered

WEB SITE, VILLAGE INFORMATION AND NEWSLETTER
q Kirk Information Centre
· The provision of this service has been discontinued due to lack of demand
· Information Centre requirements will be revisited in September 2005 with a view to relocating to Village Hall
q News Letter
· Flyer for Fete is due for distribution shortly
· Next Newsletter will therefore be mid summer circa 6 weeks before Community Council elections
q Web site
· Visits for April 2005 were 9500
· Broadband is now available in the village.

COUNCILLOR’S REPORT
· No report.

CORRESPONDENCE
q As per the Agenda
· ASCC Community Of The Year– Awards application is now available and due for completion by 30 June 2005. HWW may consider Environment category on behalf of HCC. Other categories may be also be considered.
· Playgroup Update and request for donation– Request for donation towards purchase of new toys was considered and £200 agreed by HCC at this time. HCC to request sight of new Playgroup constitution
· RC Children’s Service Plan For Comments By 20/05/2005 - HCC expressed their objections to this method of consultation. BD & ND to respond on behalf of HCC.
· SE Forestry Plan Consultation On Line– Available for completion on line. Details from Secretary.
· Johnstone History Society Request For War Related Memorabilia and recollections – Contact Secretary.
· Various - Newsletters – Contact the Secretary

A.O.C.B.
· Invoice received from RC for use of Village Hall kitchen during Fete 2004. Due to time delay Treasurer to check if this has already been paid
· Dog Bins – Question raised regarding the number of bins. HCC advised that village has the highest number of bins provided free by RC and that additional bins would therefore incur costs to the community for supply and cleaning.

A.O.C.B. Cont.
· Howwood Play Ground Project AGM. AGM was held where it was agreed that the Project Group would be wound up. HCC congratulated the Play Ground project team for their hard work in successfully delivering the Play Ground for Howwood. Small amount of residual funds from the Project are likely to be donated to HWW as they have similar constitution and aims

NEXT MEETING: TUESDAY 14 JUNE 2005 – PLEASE NOTE CHANGE OF TIME - 7.00 pm at Howwood Village Hall

Then: Tuesday , 12 July 2005, 9 August 2005, 13 September 2005, AGM 4 October 2005
NB Community Council election September 2005

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 14 JUNE 2005

PRESENT
Robert Scarsbrook, Gordon Weir, Grace Weir, Andrew Wilson, Bill David, Norma David, Louise McClements, Nick Walker, Amish Amin, Craig Crawford, Linda Smith, David McKie

IN ATTENDANCE
PC Tracey Knox-McLean, Douglas Paxton, Judy Paxton

APOLOGIES
Christine Scarsbrook, Brian Young, David Bottomley

MINUTES OF PREVIOUS MEETING
The Minutes of the 10.05.2005 meeting were adopted – Proposed, Craig Crawford and Seconded, Grace Weir
Matters/actions arising
· Reliable Buses – It is now confirmed that Gillans will be taking over the Reliable Buses routes with effect from 20th June 2005. There will, however, be no route from Howwood direct to the Royal Alexandra Hospital and fewer runs to Paisley.
· Amenity Housing – Received two queries asking if any progress has been made. This has been pursued by HCC and it seems unlikely that Sheltered Housing would be an option as there has been no identified need in this area. HCC will write to the Head of Housing and also the Head of Planning identifying the need for Amenity Housing for older residents as highlighted in the recent Village Design Plan consultation. It will be requested that any future development within the village includes the provision of affordable housing. Draft letters in this respect were circulated amongst HCC members and their content agreed.
· Howwood Playgroup – The Playgroup has expressed there thanks to HCC for our recent £200 donation to their funds and has also provided a copy of their constitution as requested.
· ASCC Community of the Year – Entries are required by the end of June 2005. David McKie will provide an entry under the category of Web Site and Howwood Wildlife and Woodlands will provide an entry under the category of Environment.
· Children’s Service Plan consultation – HCC have received a reply to our objections in the way that this consultation was being carried out. The substance of the reply was that, the questionnaires forwarded to HCC members were only meant to provide a gauge to community opinion and not a means of short cutting the consultation process. Duplicate questionnaires were received due to an administrative error.
· Fete 2004 School Kitchen let – This late invoice has now been paid.

POLICE REPORT
q Crime figures for May 2005
· 3 Crimes and no detections
· 1 Theft, 1 Theft by housebreaking, 1 Housebreaking with intent
q Other Matters Arising
· It was re-iterated that villagers should ensure property is secured at all times, remember to lock up at night and car keys must not be left in sight.

FETE 2005 SATURDAY 18 JUNE 2005
· A progress report was given by Bill David
· The weather forecast for the day would appear to be overcast but dry
· All activities, stalls, etc. have now been finalised and a plan layout drawn up
· The main Raffle prizes have been purchased and other raffle prize donations are still being received.
· It has been confirmed that at least two community police will be in attendance on the day.
· The cost of printing the Fliers has been offset by the advertising fees collected and, overall, the Working Group are well within budget
· HCC Personnel/Helpers will be a problem on the day so all members are requested to sequester as many people as possible to give assistance. Assistance will be required no later than 9 am on the day to assist with the setting up of the Fete equipment.
· Amish Amin proposed the purchase of two 9 meters by 3 meter gazebos for HCC use at the Fete and other future events. David McKie seconded the proposal. The two gazebos will be purchased before Saturday 18th June 2005.

FETE 2005 Cont.
· Dance
· Everything has now been organised and the Band has been booked
· Rainbow/Brownie leaders will help with the Dance Bar
· The Village Hall will be decorated for the Dance between 12 noon and 3 pm on Friday 17th June 2005
· Tartan Rugs are again required as part of the decoration theme and these should be passed to Norma David as soon as possible.

PLANNING
q Pamandus Site
· HCC have now been advised that a subjective decision is normally made as to whether changes to plans are material on non-material. This decision is usually made by the Planning Department dependent upon each individual circumstance. There has been no indication as to guidelines on material or non-material changes.
q Howwood Inn outline plans
· HCC have made representation to the Planning Department regarding the outline plans for a dwelling house as notified in the Gazette.
· No formal planning application has been advised to HCC. It is understood that outline plans for 10 dwelling houses to be erected may have been tendered
q T-Mobile Mast
· A T-Mobile mast is to be erected at East Muirdykes farm.
· HCC have no material objections

COUNCILLOR’S REPORT
· No report.

ROADS
q Roadhead Roundabout
· HCC have been advised that the road into Lochwinnoch from the Roadhead roundabout is to be closed to traffic from mid July to mid August 2005.
· It would appear that Lochwinnoch/Largs traffic is to be diverted through Howwood via Station Road to accommodate this closure.
· HCC will check with the Roads Department if this information is indeed correct and ascertain their plans for the diverted traffic.

CORRESPONDENCE
q As per the Agenda
· Renfrewshire Council CC Forum – 20th June 2005 at 6:30 pm (Civic Suite, RCHQ). There will be discussion as to arrangements for CC elections at this Forum. Nick Walker will attend. Any one else interested in attending to contact Nick Walker.
· RCVS AGM – 4th July 2005 at 7:00 pm (Wynd Centre). Any one interested should contact Andrew Wilson.
· Postwatch Newsletter - Copies from the Secretary
· Scottish Executive consultations – Copies from the Secretary.
· SRANI Phase 1 completion – SRANI are having a celebration to mark the completion of Phase 1 (RSPB to Loch Head). The celebration will be held on Friday 24th June 2005 at 6:30 pm. Anyone interested please contact the Secretary.

A.O.C.B.
· None

NEXT MEETING: TUESDAY 12 JULY 2005, 7:30 pm HOWWOOD VILLAGE HALL

Then: 9 August 2005, 13 September 2005, AGM 4 October 2005
NB Community Council election September 2005

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 12 JULY 2005

PRESENT
Robert Scarsbrook, Gordon Weir, Grace Weir, Andrew Wilson, Norma David, Craig Crawford, Christine Scarsbrook, David Bottomley, Rosee Macdonald

IN ATTENDANCE
None

APOLOGIES
Bill David, Louise McClements, Nick Walker, Ken Macdonald, Linda Smith

MINUTES OF PREVIOUS MEETING
The Minutes of the 14.06.2005 meeting were adopted – Proposed, Grace Weir and Seconded, Craig Crawford
Matters/actions arising
· Previous Minutes – Planning item for Howwood Inn the second bullet point “No formal planning application..” should be removed
· ASCC Community of the Year – HWW have submitted an entry under the Environment category. Inclusion of the entry for Web site by David McKie to be confirmed by Secretary.
· School Path and resident’s complaint – Response received from RC Environmental Services advising that matter is with RC Legal Services. Secretary to contact Alex Hewetson to expedite this matter.
· Amenity Housing – Reply received from RC in response to HCC letter.
o RC agrees that there is a shortfall of low cost housing in Howwood.
o RC research study on low cost housing is due to conclude in Autumn 2005 and RC will ensure that HCC comments are taken into consideration in the study.
o RC have no plans for housing in the Howwood area which would be suitable for older people
o HCC will respond stating the need for housing, as contained in the Village Design Plan, for older people in the village. Reply to stress HCC are not advocating mass new housing developments but only to ensure that should new developments be planned then these should include low cost housing and housing suitable for older people. The response also to request if RC have any plans for adapting existing housing stock into smaller units.
· CC Forum 20 . 06.05 – Chairman attended. Main topic was forthcoming Community Council elections per Agenda item 6.

POLICE REPORT
· No report

FETE 2005 SATURDAY 18 JUNE 2005
· An interim report was received from Bill David
o Full report will be given at next meeting
o The fete was very well attended this year and declared a success
o Dance was no so well attended
o Estimated £850 net for the day which is lower than last year but this was attributed to higher than normal costs
o Profit from the Dance bar was £316, which was split, will Rainbows/ Brownies. Cheque for £160 has been made to Rainbows / Brownies
o Thanks expressed for the excellent contribution made by Rainbows/ Brownie leaders who helped during the Fete and Dance
o The Police were also thanked for their attendance and interaction during the day
o Thank you to all villagers for their continued support and to HCC members for their hard work
ROADS
q Diversion Lochwinnoch
· The diversions have been postponed until September 2005 due to level of complaints received by RC.
q Yellow Lines Station Road / Triangle
§ Letters received from RC Roads and Councillor Nimmo giving outline of alternative solution. A system of hatch markings and keep clear areas is being suggested. Further details are to be provided by Roads.

PLANNING
q Consultation On Revision Of Planning Laws
· HCC to review and respond. Closing date is 16 September 2005.
· Refer to “Modernising the planning system” on www.scotland.gov.uk
· Comments to be ready for next HCC meeting
q Applications
· Conversion of old Mill to house at Ellliston. No material objections
· Full application for 10 houses at Carsewood site. No material objections. Comments will be made on subject of affordable housing and road safety concerns.
· Additional Sand filtration building at Water Works. No material objections.

ENVIRONMENT
q Access Strategy Update Booklet
· Booklet available from Secretary or Johnstone Library. Objections may only be made on changes to the original strategy
q Vandalism
· Instance of spray painting at park was reported

NEWSLETTER/ INFORMATION /WEB
q Web
§ No update
q Broadband
§ Anyone who has Broadband in the village and who is experiencing problems please advise HCC Chairman via Howwood.com web site
q Newsletter
§ Newsletter is due for issue around mid August
§ Details of Community Council elections will be outlined in the newsletter
§ Items for inclusion should be sent to Secretary as soon as possible. Chris Scarsbrook will assist with publication

COMMUNITY COUNCIL ELECTIONS
· Details of elections will be advertised by RC
· Should more than 21 nominations be received for community council membership then elections will be held on one day in September / October 2005 during a three hour period.
· Election details will be issued by RC
· All existing HCC members will receive a nomination form by post
· Additional forms may be obtained from the Secretary or RC
· Anyone can nominate any one person and second another
· Closing dates for nominations is 22 September 2005
· All nominations must be in the hands of Alex Hewetson by 22 September 2005
· Secretary to confirm if HCC collate nominations or if these are to be posted directly to Alex Hewetson.
· HCC AGM date may have to be moved if this coincides with date for election, should election be required
· Notices regarding elections will be placed on Village Notice Board and on Howwood.com

COUNCILLOR’S REPORT
· No report.

CORRESPONDENCE
q As per the Agenda
· Community Planning Forum papers (11.7.05) – Due to short notice for this meeting no one could attend. Copy of Village Design Plan was sent to the Forum. Output from Forum – nothing of relevance to report.
· Boundaries’ Commission – Review of Electoral arrangements.
o Provisional proposals can be viewed on www.lgbc-scotland.gov.uk and at public libraries and Council offices in Renfrewshire.
o Closing date 29 September 2005
o Basically proposal is for Renfrewshire to become 11 ‘super wards’ with 3 – 4 members elected by STV.
o Number of Councillors will remain as 40. Howwood would be joined with Elderslie and parts of Johnstone. Comments required by September meeting.
· Police Annual Report – Copy available from the Secretary
· ASCC Membership Renewal – Renewal premium cheque to be issued.
· Guides – Request for financial support of 2006 London visit. Guides are fund raising for this event, expected to cost £3000. HCC to consider donation request at next meeting.
· Letter from Ken Macdonald – Notification of resignation by Treasurer will immediate effect. Ken expressed regret at having to offer resignation but felt that work and home commitments meant that he had insufficient time to carry out Treasurer duties. Ken was thanked for his contribution to HCC over many years and offices. HCC will request Ken to continue duties up to end of financial year/ elections to ease hand over to a new Treasurer. HCC members are asked to advise Secretary as soon as possible if they are willing to take over Treasurer duties.

A.O.C.B.
q Village Hall
· The poor external condition of the Village Hall was noted. Secretary to ask RC what maintenance plans RC have for remediation.
q Youth Nuisance
· Report of verbal abuse on villagers by youths. Also reports of throwing of objects at houses and upon passing cars. Reminder that all such instances must be reported to police.
q HCC Financial Accounts to 30 August 2005
· Reminder that when accounts are being drafted for end of financial year they should include provision for funds already committed to and not yet drawn down. E.g. HWW £500, Pensioners £100, Guides funding for London 2006 Treasurer to confirm full extent of commitments

NEXT MEETING: TUESDAY 9 AUGUST 2005, 7:30 pm HOWWOOD VILLAGE HALL

Then: 13 September 2005, AGM 4 October 2005 (subject to change), 8 November 2005 (provisional) 13 December 2005 (provisional)
NB Community Council election September 2005

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 9 AUGUST 2005

PRESENT
Robert Scarsbrook, Gordon Weir, Andrew Wilson, Craig Crawford, Christine Scarsbrook, Rosee Macdonald, Nick Walker, Ken Macdonald, Linda Smith, David McKie, Brian Young

IN ATTENDANCE
PC Knox-McLean, PC Smith, Betty Scaff, William Scaff, Douglas Paxton

APOLOGIES
Bill David, Louise McClements, Grace Weir, Norma David, David Bottomley, Amish Amin

MINUTES OF PREVIOUS MEETING
The Minutes of the 12.07.2005 meeting were adopted – Proposed by Craig Crawford and Seconded by Andrew Wilson

Matters/actions arising
· School Path and resident’s complaint – Ongoing - RC Environmental Services still awaiting update from RC Legal Services.
· Amenity Housing – Letter sent to RC clarifying that HCC are not specifically asking for amenity housing but rather that any new housing being proposed includes provision for mixed cost housing and small scale development for elderly.
· Local Authority Electoral Boundaries Proposal – Letter drafted in response to consultation. HCC is objecting to proposals on the basis these could marginalize rural communities. Neighbouring communities share this view. Should villagers also wish to register their concerns then a draft letter will be available from Fred’s shop, Post Office or from HCC website to respond to the consultation.
· 1st Howwood Guides Request – HCC are happy to donate £250 to Guide funds. HCC will include an item in the next Newsletter highlighting that other organisations in the village may also request donations to assist with fundraising.
· Hall Upkeep – Letter to RC requesting if they have plans for upkeep of Village Hall has been acknowledged. Reply awaited.
· Treasurer – Bill David agreed to shadow Treasurer role until end of financial year. K Macdonald will square off accounts for end of financial year and arrange for Audit with a view to reporting at AGM

POLICE REPORT
· No crimes were reported for June and July 2005
· Two serious instances of youth nuisance were reported at the meeting but appear not to have been logged as a crime. It was thought these might have been recorded as complaints
· PC Knox-McLean offered to bring details of complaints to future meetings
· HCC urged that villagers report all instances of youth nuisance to the police and have these logged. In addition such instances may also be reported to the Council’s anti social behaviour department (Help Line 0800 169 1283 / Youth specific 01505 325 030) if the names of the individuals are known. Under no circumstances should villagers attempt to remonstrate with families of any individual suspected of being involved. Item will be included in next Newsletter
· It was noted the HCC are keen to assist Roads Department and Traffic Police on matter of traffic speeding
· HCC asked for thanks to be passed on to Traffic Police for their efforts in controlling traffic speed in and around the village
· Meeting noted a report of possible gun or bird scaring device being discharged during the night / early morning. Police advised villagers to report such matters to the Police office in Johnstone

FETE 2005 SATURDAY 18 JUNE 2005
· A summary financial report was circulated at the meeting.
o Overall profit was in the region of £600
o One outstanding invoice for use of school kitchen is expected later this year
o A new Fete committee will be set up at the November meeting

ROADS
q Meeting With Road Department and Traffic Police
· Details of meeting were presented by the Secretary
o Garthland Bridge – There is no safe way to get pedestrians across the bridge. Entry into 30 mph limit will be marked with white lines warning traffic to slow down. Traffic lights and slow down signs not ruled out.
o The project to create a safe pedestrian and cycle route from village to SUSTRANS is still being actively pursued by RC
o Midton Road – Pavement from Midton Road Cottages along towards the Hospice and down to Beith Road will be repaired this financial year
o Flooding on Bowfield Road at Midton Road – will be referred to RC Maintenance Department
o Hill Road / Bowfield Road Junction – negotiation still ongoing between RC and householder
o Crash Barrier at end of Linister Houses – New pavement beyond existing housing will not be created unless there is more development beyond current boundary
o Update on progress on all matters arising to be obtained for next HCC meeting
q Parking At Station Road / Main Street
§ RC advised that Yellow Lines are not usually effective
§ Draft plan of alternative solutions was received for consideration and discussed at the meeting
§ HCC agreed to proceed on basis of the plan
q Diversion Lochwinnoch
· The diversions had been postponed but will now begin on 22 August 2005.

PLANNING
q Planning for People Day
· Meeting will be run by Planning Aid on Saturday 8 Oct 2005
· HCC may send representatives. Anyone interested please contact Andrew Wilson
q Tree Protection Order Howwood Inn Car Park
· Protection order has been granted at the June 2005 planning meeting
q Local Plan Revision Consultation
· Chair gave overview
o Midton Road area – Bryant Homes objected to non-release of ‘green belt’ land. Although support was given to the objection the report also took cognisance of the content of Howwood Village Design Plan.
o There is still a risk that this green belt area could be released for development beyond 2010
o Full report available from Secretary
q Revision Of Planning Laws
· Chair and Secretary gave overview of proposal
· A draft response is to be discussed at next meeting

ENVIRONMENT
q HAPI
· Update was given on project to upgrade Triangle and paths
o Tender document being prepared
o Sign posts and way markers will be installed later in the year
q Recycling
· Midton Road Cottages are not included in the current recycling collections. Matter will be pursued by HCC

NEWSLETTER/ INFORMATION /WEB
q Web
§ ASCC Community of the Year – Entry for Web site was submitted by David McKie
§ Site visits average 8000 per month with July seeing a record 14000 visits
§ Generation of income from advertising will be raised at next meeting. A small working Group should be set up to consider options to bring to new CC.
§ HAPI walking routes around the area will be placed on the web site in due course
§ David McKie’s costs for looking after the site are to be reviewed
q Broadband
§ Anyone who has Broadband in the village and who is experiencing problems please advise HCC Chairman via Howwood.com web site

NEWSLETTER/ INFORMATION /WEB cont.
q Newsletter
§ Newsletter is due for distribution last week of August
§ Content will include – Crime prevention, HAPI, Fete Day, New Council Wards, Parking, Race Night and Car Boot sales for HWW, CC elections, list of village information and contact details, List of activity groups

COUNCILLOR’S REPORT
· No report.

CORRESPONDENCE
q As per the Agenda
· SRWS – Subscription changed and due. Treasurer to change / cancel standing order and prepare cheque for £6 difference.
· Planning Aid – refer to item under Planning
· RCVS & Scottish Health Council Newsletter – Copies from Secretary
· Paisley Law Centre AGM – No attendance required

A.O.C.B.
Chair thanked Craig Crawford for organising the meeting venue at the Church

NEXT MEETING: TUESDAY 13 SEPTEMBER 2005, 7:30 pm HOWWOOD VILLAGE HALL

Then: AGM 14 October 2005 (subject to change), 8 November 2005 (provisional) 13 December 2005 (provisional), 10 January 2006
NB Community Council election September 2005

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 13 SEPTEMBER 2005

PRESENT
Robert Scarsbrook, Andrew Wilson, Christine Scarsbrook, Nick Walker, Linda Smith, David McKie, Grace Weir, David Bottomley

IN ATTENDANCE
Douglas Paxton, Mrs M Mullen, Tom Begg, Keith Mayes (ASIST), Lisa Simpson (ASIST)

APOLOGIES
Bill David, Norma David, Craig Crawford, Gordon Weir

MINUTES OF PREVIOUS MEETING
The Minutes of the 09.08.2005 meeting were adopted – Proposed by Robert Scarsbrook and Seconded by Linda Smith

Matters/actions arising
• School Path and resident’s complaint – After many months of enquiry by HCC, RC have advised that this matter should be directed to RC Housing & Properties Department. The Secretary will contact that Department to ascertain if the matter is being dealt with.
• Amenity Housing – Re. Letter sent to RC clarifying that HCC are not specifically asking for amenity housing but rather that any new housing being proposed includes provision for mixed cost housing and small scale development for elderly. RC has noted this request. This item will now be removed from the agenda
• Local Authority Electoral Boundaries Proposal – Estimated that 100 villagers have joined HCC in responding to the consultation and registered their concerns on the proposed changes.
• Hall Upkeep – Reply received to HCC letter to RC requesting if they have plans for upkeep of Village Hall. Reply indicates that they currently have no plans to upgrade the Village Hall. RC gives priority to upgrades to meeting basic ‘water tightness’ and issues of Health and Safety. HCC to confirm that building is now watertight and that Health and Safety matters, including disabled access, are up to standard. HCC are also interested in how and how often RC carry out assessment of properties.

POLICE REPORT
• No report

ASIST (Anti-social Behaviour Investigation Team)
• HCC welcomed Keith Mayes and Lisa Simpson from Renfrewshire Council ASIST
• Keith and Lisa provided an outline of the role of ASIST and how they deal with complaints on matters of anti-social behaviour, noise problems and disputes with neighbours
• Key message from ASIST is to report all instances to the Police and ASIST but do not tackle the problem yourself
• Further information on ASIST may be obtained from 01505 325030 or email antisocial.hps@renfrewshire.gov.uk to request a Mediation Services and Anti-social Behaviour information pack
ROADS
Garthland Bridge
• The start of the 30 mph limit has now been marked with white lines and warning signage.
Bowfield Road Water / Drainage
• No update
Parking At Station Road / Main Street
• RC proposals circulated to all residents impacted in the Station Road / Main Street area
• Final plan of alternative solutions from RC is still awaited
Hill Road Junction
• No update
Water Leakage At Johnstone End Of Village
• Still problems in this area. These have been reported to Roads and Water
• Contact Roads on 0141 842 4466 Monday to Friday 8 – 8 should problems arise. Obtain a reference number for logging on the Web site road faults
Road Condition and Markings Between Spateston and Howwood
• Earlier report of the poor condition of the road surface and the lack of clear road markings has not yet been addressed. Contact Roads Department for update

PLANNING
Howwood Inn Car Park
• RC Planning Department have rejected the application for planning permission for dwelling house
Carsewood House Area
• No update on planning application
Application For 2 Houses At Former Elliston Grill
• No objections
T Mobile Mast At East Muirdykes
• No objections
Former Teknek Premises
• HCC to check if this area is zoned for housing
Glasgow Airport Consultation
• HCC will respond to consultation document
• The Airport has arranged a series of drop in evenings during September and October 2005. Villagers may wish to attend one of these sessions. Sessions are 21 and 28 Sep and 5, 12,19 and 26 October at Spence Room, Business Centre, Glasgow Airport. Details available from the Secretary
Planning Aid Meeting
• Secretary will attend
Planning Law Consultation
• Comments to Secretary please. Main comment to date is the lack of opportunity to appeal by objectors
ENVIRONMENT
Recycling
• HCC enquired why Midton Road Cottages are not included in the current recycling collections. Response from RC indicates that they are awaiting the delivery of a special vehicle to accommodate collections from areas like Midton Road Cottages
HAPI
• Update was given on project to upgrade Triangle and paths
o Quantity Surveyor now engaged for Tender document preparation
o Sign posts, way markers and gates are now installed
SUSTRANS
• No progress. Carry forward to new HCC year
Local Access Forum
• Next meeting 22 September 2005. Anyone who can attend please contact the Secretary
Trees Main Street At Park Area
• Trees are reported to be causing restricted view of on coming traffic when turning right into Mayfield Drive. Matter to be reported to RC Road Department

NEWSLETTER/ INFORMATION /WEB
Web
ASCC Community of the Year - HCC have not been short listed for the Environment submission but still await outcome of the Web submission
Site visits for last month – 11500
Broadband
Intimation that Malgus Broadband Ltd are offering a wireless Broadband Package in the Howwood area. Leaflets and enquiry forms may be obtained from the Post Office, contact 0870 44 200 60 or see press for details.
Newsletter
Newsletter now distributed

COUNCILLOR’S REPORT
• No report.

CORRESPONDENCE
As per the Agenda
• Renewable Energy Conference 21 – 21 September 2005 in Inverness– Details from the Secretary
• Awards for RC Staff – Nominations invited by RC for Council staff. HCC to propose Jim who keeps our village streets litter free
• RC Corporate Services Department Annual Report – Available from the Secretary

A.O.C.B.
HWW Car Boot Sale
• Request for volunteers to assist at HWW Car Boot Sale on Saturday 17 September 2005 – Douglas Paxton and David Bottomley kindly volunteered
Bulb Planting
• A bulb-planting weekend will be arranged for 29 – 30 October 2005. Time 12:30 – 15:30 proposed
• Funding of £200 to purchase bulbs was agreed
• Areas for planting suggested as Park, and area opposite Post Office and entrances to the village
• Volunteers will be needed for this activity. Please contact Secretary if you can help
Christmas Event
• Suggestion from villager for HCC to organise a children’s’ Christmas event.
• HCC regretfully can not commit to this activity due to other commitments at that time of year and the forthcoming Community Council Elections

NEXT MEETING: AGM 14 OCTOBER 2005, 7:00 pm HOWWOOD VILLAGE HALL – all welcome

Then: Provisionally - 8 November 2005 13 December 2005, 10 January 2006 at 7:30 pm

HOWWOOD COMMUNITY COUNCIL

MINUTES OF POST-ELECTION AND ANNUAL GENERAL MEETING

HELD ON 14TH OCTOBER 2005 AT 7:00 P.M. IN HOWWOOD VILLAGE HALL

PRESENT
Nick Walker, Robert Scarsbrook, Andrew Wilson, Christine Scarsbrook, Norma David, Grace Weir,
Bill David, Linda Smith, Douglas Paxton, Jackie Mackenzie, Tom Purse, David McKie

APOLOGIES
Gordon Weir

IN ATTENDANCE
Judith McClary, Ken Macdonald, Craig Crawford, Rosee Macdonald

INTRODUCTION AND WELCOME
Mr Nick Walker acting as interim chairperson, welcomed newly elected members and members of the public to the post-election meeting and AGM of Howwood Community Council.

ELECTION / MEMBERSHIP
The Chairperson reported that 12 valid nominations had been received, which enabled the new community council to be formed and named the newly elected members of Howwood Community Council as undernoted:-
Linda Smith
Tom Purse
Norma David
Jackie Mackenzie
Bill David
Christine Scarsbrook
Robert Scarsbrook
David McKie
Nick Walker
Andrew Wilson
Grace Weir
Douglas Paxton

RENFREWSHIRE COUNCIL’S SCHEME OF COMMUNITY COUNCILS
The chairperson reported that the community council was formed under the terms of Renfrewshire Council’s Scheme of Community Councils.
It was agreed:-
(i) to note the Scheme was the prescriptive document for community councils within Renfrewshire; and
(ii) that any enquiries on the Scheme should be directed to Alex Hewetson, Community Council Liaison Officer, Renfrewshire Council
(iii) Howwood Community Council will abide by and be governed by the Scheme

CO-OPTION OF NEW MEMBERS
None at this time

ASSETS
The chairperson apprised community council members of the provision by Renfrewshire Council of a laptop computer with Internet and email access, together with a colour printer. The laptop is for use of the secretary to the community council for minutes, research, access to Council records etc. It is mandatory that the user/ keeper of the laptop attends a brief introduction course at the Council headquarters and the community council accept the Internet and email policy and guidance notes on its use.
It was agreed:-
(i) that the secretary would be the user / keeper of the laptop computer and printer: and
(ii) that Alex Hewetson would arrange the introduction course at the Council Headquarters.

MINUTES OF PREVIOUS MEETING AND MATTERS ARISING
The Minutes of the 20.10.2004 AGM, which were agreed in principle at HCC meeting in Nov 2004, were adopted – Proposed, Norma David and Seconded, Grace Weir.
There were no matters arising.

CHAIRMAN’S REVIEW OF THE YEAR
This has been my first full year as Chairman of Howwood Community Council. As we always say in these reports, it has been a busy year, but through working groups we have shared the tasks around most members of the CC. Perhaps most important at the moment is the election which we have heard about, a chance for a number of CC members, including our treasurer, to retire, mainly because of increasing commitments to other areas of interest. I would like to thank everyone who has stepped down from the CC over the past year for their work for our village. The election has also provided an opportunity for some new people to join the CC, and I hope we can encourage others to join over coming months.

On a more mundane note, there have been regular monthly CC meetings with familiar items recurring – items such as roads, traffic and junctions, and planning. The environment has been taken up on the CC’s behalf by the local charity Howwood Wildlife and Woodlands with excellent progress. Sadly, antisocial behaviour