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Community Council Meeting Minutes 2003	Download a pdf file
2003	2003
14th January 2003	14th January 2003
11th February 2003	11th February 2003
11th March 2003	11th March 2003
8th April 2003	8th April 2003
13th May 2003	13th May 2003
10th June 2003	10th June 2003
9th September2003	9th September2003
AGM 2003	AGM 2003
14th October 2003	14th October 2003
11th November 2003	11th November 2003
9th December 2003	9th December 2003

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 14 JANUARY 2003

PRESENT
Amish Amin, Norma David, Grace Weir, Gordon Weir, David Bottomley, Ken Macdonald, Rosee Macdonald, Millar Leon, Brian Young, Bill David, Nick Walker, Andrew Wilson.

IN ATTENDANCE:
Cllr Alastair Nimmo, Supt Jim Clark, PC Colette Pryde, PC Graham Bartley, M Kinnear, A Hendry, Tom Barr, Rita Barr, Marie Mitchell, Lesley Brown, Fraser McAfee, Fred Storrie, Derek Campbell, Martin McLean, Linda Murray, David Findlay, Michael Quinn, James McGinlay, Blair Lawther, Archie Huggins, Margaret McGinley, Megan McGinley, Joe Hayes.

APOLOGIES
Craig Crawford, Linda Smith, Robert Scarsbrook, Christine Scarsbrook, David McKie.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 10.12.2002 meeting were accepted (prop. Rosee Macdonald, sec. Norma David).

1. POLICE REPORT:
Superintendent Jim Clark introduced PCs Colette Pryde and Graham Bartley who have just started as the community police for Lochwinnoch and Howwood. They have other commitments at times, but overall we should see an increase of almost 50% in community policing locally. Supt Clark also gave an update on recent crime figures. For Lochwinnoch and Howwood, there has been a 25% reduction in reported crime for the six months April to September 2002 (compared to the previous year); and this reflects reduced vandalism and housebreaking mainly. Weapon and drugs related crime has increased, but this may be due to increased policing rather than an increase in these crime levels.

2. MATTERS ARISING FROM MINUTES:
None

3. WORKING GROUPS:
3.1 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
One item only: proposals from Renfrewshire Council about sale of land adjacent to the Railway Inn. Two tenders are in: a developer would build two shops including a fast food outlet and two flats; the Railway Inn would make a car park and extend the pub, possibly also building shops (non-food) and flats. Bill David and Alastair Nimmo introduced this item which had been advertised throughout Howwood. Council policy allows any tender to be accepted but in the absence of public or other concerns, it is likely that the higher priced tender (the fast food tender) will be accepted. The current tender process is relevant to land purchase and any development would then require a formal planning application process. The views of the village are important: the CC and Cllr Nimmo will make representations to the Council. Any individual letters would be welcome and they do carry significant weight with the Council. They may be left at Howwood PO for forwarding and should be addressed to: Alex Inglis, Head Property Services, Renfrewshire Council HQ, South Building, Cotton Street, PA1 1JD. Copies could be sent to the Head of Planning, John Smart, Renfrewshire Council HQ, South Building, Cotton Street, PA1 1LL.

Andrew Wilson reported on written feedback received prior to the meeting: of 24 responses, almost all focused on the hot food aspect of the proposals. Ten responses were in favour, in terms of increasing village amenities as Howwood grows, and improving a derelict site. One response was from 14 local young people who are keen to have take away food available in Howwood. The other 14 responses were against the sale of hot food on the basis of antisocial opening hours, increased noise, litter and traffic, effects on child safety crossing Main Street, and negative impacts on parking and access to George Street; loss of Howwood’s peaceful rural atmosphere and loss of the informal parking currently available on the site were other concerns.

From the floor of the CC meeting, further comments were made. No one present was in favour of the development of a hot food outlet. It was noted that numerous sources of “fast” food exist in the surrounding area and that most deliver for a notional charge. Concerns about litter, noise (especially late into the evening), parking, traffic, child road safety and mess were all raised again; the general environmental impact, loitering and crime were also raised. In the past, there were flats on the site and on balance the meeting was not against its redevelopment in some form. However the overall opinion of the community is clearly against any hot food outlet. Any application for planning for a hot food sales licence would be likely to evoke a formal challenge.

3.2 2003 Fête
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
There are letters going to various stake holders seeking support and sponsorship for the fete. Bill David will book the school for 21.6.2003. The Hall is booked for that evening.

3.3 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young. Donations may be made at churches and PO.

3.4 Scottish Evening
Brian Young, Bill David, Linda Smith, Robert Scarsbrook, Craig Crawford, Andrew Wilson.
The event will be on 22.2.2003 in the Hall. The Hall and Band are booked. Contacts for other entertainments are being pursued.

4. ROADS:
Cllr Nimmo reported that the 20 mph signs on the route to school will be erected by 31.3.2003. Mayfield is scheduled for resurfacing during the summer. There were complaints about the state of the road and the pavements in Elliston Road & Place. Water leakage and poor drainage led to ice hazards in Bowfield Road (at the hairpin bend near Main Street) and Elliston Road (at Station Road) during the recent cold spell.

5. ENVIRONMENT:
Howwood Wildlife and Woodlands is having a fund-raising quiz night at Midton Bowling Club on 17.1.2003 and a disco in the Hall on 15.2.2003. Negotiations continue on the future of the garage wilderness.

6. WEB SITE AND COMMUNICATION:
Cllr Nimmo and Alex Hewetson are both supportive of a Howwood notice board and information centre. Apparently Lochwinnoch is looking at a similar development, so we may be able to share information. Types, costs and ideas about notice boards will be sought for the next CC.

7. COUNCILLOR’S REPORT:
Cllr Nimmo reported that the next year’s intake for primary school will be accommodated in Howwood. He agrees that expanding the Christmas decoration of Howwood and making the installation more ceremonial would be good for village life. This will require further discussion as CC business allows.

8. CORRESPONDENCE (as per list attached to agenda):
8.1 Renfrewshire CCs Forum
The Forum is trying to identify the major issues across Renfrewshire. CC agreed that our three main issues, as per the agenda, are: roads, planning and village information.

9. AOCB:
None

NEXT MEETINGS:
TUESDAY 11 FEBRUARY 2003, 7.30 pm, Howwood Village Hall
Then the following Tuesdays: 11 March; 8 April; 13 May; 10 June.

NPW/19.01.2003

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 11 FEBRUARY 2003

PRESENT
Robert Scarsbrook, Nick Walker, David Bottomley, David McKie, Tom Currie, Evelyn Currie, Brian Young, Linda Smith, Norma David, Bill David, Ken Macdonald, Rosee Macdonald, Grace Weir, Gordon Weir, Craig Crawford, Millar Leon, Amish Amin.

APOLOGIES
Christine Scarsbrook, Andrew Wilson, Alastair Nimmo.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 14.01.2003 meeting were accepted (prop. Norma David , sec. Ken Macdonald).

1. POLICE REPORT:
None available.

2. MATTERS ARISING FROM MINUTES:
None.

3. WORKING GROUPS:
3.1 Scottish Evening
Bill David, Brian Young, Andrew Wilson, Amish Amin, Linda Smith, Craig Crawford.
Various acts are confirmed and the Hall is booked for 22.2.2003. Cllr Nimmo, Supt Clark and the Minister have accepted invitations but the Priest is unable to attend. Tickets are 75p. The doors open at 7.00 pm for a 7.30 pm start. The Hall will be open to set up from 6.30 pm. Volunteers were sought for the evening.

3.2 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Main Street site. Thank you to everyone who wrote to Renfrewshire Council about this issue. The Council has turned down both tenders but the Planning Department will give clearer guidance and tenders will reopen in the spring. With regard to hot food takeaway, Planning has indicated that permission is unlikely outside designated town and secondary centres.
Field between Kilnknowe and Beith Road cottages. Bryant Homes proposes to develop this field and has sought a meeting with the CC to discuss their ideas. Invite them to March CC meeting.
Beith Road south between George Street and the Manse. A third house is being built. CC wishes to clarify that planning permission was sought for this.

3.3 2003 Fête
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
Fete and Dance on 21.6.2003. Local businesses and organisations and larger businesses in the surrounding area are being contacted seeking input and local interest will be gauged. Plan A is to have a week’s programme with the CC providing the advertising and the Fete and Dance; other events put on by other groups and businesses. Plan B is to revert to the Fete and Dance only. Bill David will check the booking of the school and grounds.

3.4 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
The Howwood Playground Project has kindly offered to contribute from their next fund-raiser. They will be asked not to advertise this aspect of the event in line with the Fraser family request for a low key approach. The working group agreed to check on progress with groups around Howwood for the next CC.

4. ROADS:
David McKie complained that there is often no response from the Roads Dept when he passes on village concerns about roads and pavements. The school approach 20 mph signs are in place but some are obscured by trees or other signs. Other issues raised were: flooding at the triangle again as bad as ever; road surfaces for Elliston and Midton Roads; can the right of way from Elliston Place to the Kirk and Dunallister to Bowfield Road be upgraded to a formed path; water leakage and ice at the Elliston / Station Roads junction; the phasing of the traffic lights at Spateston by the schools; overgrown paths from Howwood Inn to Mayfield and George Street to Manse; beacons often blown away in Main Street. David agreed to pass on these details. Cllr Nimmo wants to know the three top roads issues. The first three on this list were agreed.

5. ENVIRONMENT:
Cllr Nimmo would like to know what Station Avenue residents think of their view of the station as the Council is now thinking to plant in the area. Andrew Wilson to gather information.

Howwood Wildlife and Woodlands is having a fund-raising disco in the Hall on 15.2.2003. Negotiations continue on the future of the garage wilderness; anyone with suggestions for other conservation sites should contact the HWW Committee. A day trip is being planned to Ailsa Craig; more details will follow.

Village litter and dog fouling are issues again. CC to ask Alex Hewetson for assistance (eg skips, bags, gloves) to support a litter clearing weekend (maybe 5-6.4.2003) and for the Dog Warden to attend a CC meeting to discuss fouling.

6. WEB SITE AND COMMUNICATION:
The web site attracts more and more hits, but the bulletin board has had a few negative comments. David McKie will remove anything offensive and will keep count of the issues and sentiments raised for further discussion at the next CC. More content will always be welcome. It was pointed out that the CC minutes should go on line only after approval at the next meeting.

7. COUNCILLOR’S REPORT:
Cllr Nimmo reported that the Budget Committee meeting on 13.2.2003 will consider two porta-cabin rooms for Howwood School.

8. CORRESPONDENCE (as per list attached to agenda):
8.1 History of Howwood
John Anderson indicated that the History of Howwood idea is progressing well but he plans to call a public meeting and may seek CC funding for advertising and hall let to set up a constituted group to raise funds for publication. CC to write agreeing in principle but indicating requirement for formal request for financial support with details of amounts and purposes.

8.2 Yellow Pages consultation
The Yellow Pages plans to separate Glasgow-Lanarkshire-Renfrewshire-Inverclyde from the rest of the current Glasgow South directory, removing Ayrshire and everything further south. Agreed that CC respond North Ayrshire is more useful than Lanarkshire from Howwood’s perspective.

9. AOCB:
9.1 Finances
The Hall and the village may benefit from some small “cafe” style tables for social events in the Hall; CC to consider if this would be an appropriate use of funds. Ken Macdonald to look into costs.

9.2 Library
No developments in terms of the Council library review planned for after the election in May. Evening visits of the mobile library are still desirable. The latest mobile library schedule to be obtained for the next CC.

9.3 Crime Prevention Panel
Robert and Christine Scarsbrook provided a written summary of the meeting (available from Andrew Wilson). UV markers and personal alarms are available at reduced rates through the Police; CC could consider buying some for local pensioners, etc. There is a mobile CCTV system being piloted at present which Howwood might try at some stage if there are difficulties with crime in specific areas.

NEXT MEETINGS:
TUESDAY 11 MARCH 2003, 7.30 pm, Howwood Village Hall
Then the following Tuesdays: 8 April; 13 May; 10 June.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 11 MARCH 2003

PRESENT
Nick Walker, Bill David, Ken Macdonald, Rosee Macdonald, Grace Weir, Gordon Weir, Norma David, Linda Smith, Millar Leon, David McKie, Danny McAlister, Brian Young, Craig Crawford.

IN ATTENDANCE
Cllr Alastair Nimmo, PC Graham Barclay, PC Colette Pryde, Michelle Knox (Dog Warden), Jeanette Fraser, Iain Fraser, Norma Walker.

APOLOGIES
Robert Scarsbrook, Christine Scarsbrook, Andrew Wilson, David Bottomley, Amish Amin, Tom Currie, Evelyn Currie.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 11.02.2003 meeting were accepted (prop. Gordon Weir, sec. Brian Young).

1. DOG WARDEN:
Michelle Knox (0141 8400 3106) is responsible across Renfrewshire for stray and nuisance dogs (including excessive noise) and dog fouling. Anyone who has problems with dogs may contact her in confidence and she will approach dog owners anonymously. A Bill currently before the Scottish Parliament will change the law so that dog owners may be fined without corroborative evidence, but at present corroboration is required. Michelle will spend time in Howwood as part of her regular rounds in Renfrewshire, and the Community Police will co-ordinate with her at times, so that offending dog owners can be charged. Currently it is unlawful to allow dogs to foul footpaths and leisure areas (in effect gardens, play parks and mown areas). Michelle will provide information on dog-related issues, posters and dog-pooh bags. These will be available at Storrie’s shop and the Post Office.

2. POLICE REPORT:
Figures for January: one motor vehicle theft, one breaking into a motor vehicle and two road traffic offences; and February: four road traffic offences. There has been a recent blitz on antisocial youth behaviour involving alcohol in Lochwinnoch. Specific targeted action may be taken in Howwood if problems arise and persist.

3. MATTERS ARISING FROM MINUTES:
3.1 Library
The mobile libraries are both in use all day during the week, and Monday to Thursday one is out each evening, so there are unlikely to be resources to have an evening visit to Howwood. A recent survey of mobile library users showed four people who use it in Howwood had no specific complaints or concerns and felt that the service was good. As yet no others (who may find the timings unsuitable) have been surveyed.

3.2 Hall tables
Ken Macdonald has yet to gather information on availability and costs of small “cafe” style tables for social events in the Hall.

4. WORKING GROUPS:
4.1 Scottish Evening
Bill David, Brian Young, Andrew Wilson, Amish Amin, Linda Smith, Craig Crawford.
Bill David thanked everyone involved and CC will write to thank those others who participated. Forty-seven people attended and all enjoyed. Only one complaint was received (that the drinks were too big!). In particular the music as patrons arrived seemed to help create a pleasant, welcoming atmosphere.

4.2 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Main Street site. No news.

Field between Kilnknowe and Beith Road cottages. Andrew Wilson met representatives of the developers. They propose around 45 houses but the field is designated green belt in the new Local Plan which is in its final consultation at present; this means that planing permission is unlikely to be granted. The Developers seem keen to gauge public opinion on development and will attend the April CC meeting.

Bowfield Way decking. Alastair Nimmo indicated that the applicant has six months to lodge an appeal against the order to remove the decking; this time will expire on about 5.5.2003. There is no news at present.

Fence on Dunallister to Bowfield Road path. The Planning Dept has rejected an application for a fence along this path on the Bowfield Rise house boundaries on the basis that it would enclose the path too much with potential personal safety implications. The CC welcomed this decision.

4.3 2003 Fête 21.6.03
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
Village groups and businesses, locals with business interests, and larger businesses in the surrounding area have been contacted for support (eg raffle prizes, donations, assistance in kind), but there has been little response yet. Nine groups have agreed to hold stalls at the Fete so far.

The programme will be printed formally and include advertising support. A draft plan for the week includes: Fri 13.6 Bingo at the School; Mon 16.6 Bowling; Tues 17.6 Quiz; Weds 18.6 Guides, etc. Gang Show; Thu 19.6 Darts and Dominoes at Railway Inn; Fri 20.6 Sports and Hobbies Group Barbecue; Sat 21.6 Fete itself and Dance. Dance tickets will cost £5.00 per couple.

Bunting for the central village was proposed, and CC agreed to consider request to purchase this if the length required and estimated cost could be identified for the next CC meeting.

4.4 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
Progress is being monitored, and the churches will be consulted again about intimating to church-goers that donations are welcome.

5. ROADS:
David McKie has set up a system to monitor complaints about roads issues which will help the CC and Howwood residents in general keep track of what has been reported and action which results. The next stage will be to prioritise concerns and put the list on the Hall notice board and www.howwood.com.

Alastair Nimmo recommended contacting the Roads Engineer for this part of Renfrewshire, Chris Lawrence, with Roads issues in the hope that they may be addressed more speedily. Alastair has also noticed the triangle flooding which continues as bad as ever, and he will organise a meeting with the Roads Dept and David McKie. Alastair will also pursue landscaping on the path from the Howwood Inn to Mayfield. The path between Main and George Streets is privately owned which limits what can be done with it by Renfrewshire Council.

6. ENVIRONMENT:
Andrew Wilson has still to complete gathering information from Station Avenue residents about their preferences for planting along the platform. This information should be passed to Alastair Nimmo. To discourage climbing on the fence, some thorn bushes may be worth considering.

The Howwood litter clearing weekend is planned for 5-6.4.2003; after discussion it was agreed that there was time to arrange this. Nick Walker and Andrew Wilson will discuss with David Bottomley and organise posters, fliers, contact with local youth groups (Guides, and Sports & Hobbies) and negotiate with Elaine McIntosh from Renfrewshire Council Environmental Services. Elaine can provide skips, gloves, tabards and bags, and information on health and safety issues for litter collectors. All volunteers will be welcome to leaflet the village and to help collect litter on the weekend.

7. WEB SITE AND COMMUNICATION:
The web site receives about 1000 hits per month, and there have been no inappropriate or offensive comments sent to the Bulletin Board. Scottish Evening pictures are now on line. More content is always welcome. The History of Howwood information would be good on line and Danny McAlister suggested John Anderson as the main contact for this.

There is no further information on a Howwood notice and information board.

8. MEMBERSHIP:
Having received a letter about his attendance, Danny McAlister indicated his wish to remain a CC member but his work commitments at present seriously affect his ability to attend meetings. There followed a long preliminary discussion about membership and its responsibilities, and how the CC manages this. The CC Constitution and Rules allow the CC to contact members who miss three consecutive meetings (without apologies) or six meetings in a year (irrespective of apologies), asking their intentions. Thereafter non-attendance may lead to membership being forfeited. The ruling aims to maintain a CC membership which is as active as possible, so that we go on meeting our objectives in terms of consultation, community involvement and so on. Two main views on this were: unless others are keen to join the CC it need not be implemented because nothing is gained by it and goodwill may be lost; or having agreed the constitutional state, it should be applied evenly in all cases. It is acknowledged that demands on people’s lives change and it will not always be possible to devote time to CC activities despite remaining interested. Even so, it is possible to have an interest in and help out the CC on occasion or at a specific event, or to attend meetings, without being a CC member, and some Howwood residents do just this. The CC might consider allowing members a “sabbatical” period if they are unable to participate for a period but wish to retain membership and plan to resume a fuller commitment in due course; if so, how long a period would be acceptable? and on what grounds?

It was generally accepted that a full CC meeting should be consulted for each case (as happens now), but how cases are dealt with is less clear. The issue should be considered and will be discussed at the next CC meeting.

Meanwhile, there is one vacancy on the CC.

9. COUNCILLOR’S REPORT:
Nothing beyond items minuted elsewhere.

10. CORRESPONDENCE (as per list attached to agenda):
Nil specific.

11. MIDTON ROAD TRAFFIC & SPEEDING:
Alastair Nimmo, Jeanette Fraser, Iain Fraser and Norma Walker raised this issue. Residents in Kilnknowe Cottages are concerned at increasing traffic volume and speeds in Midton Road which appears increasingly dangerous. Residents have asked Alastair to present a petition to Renfrewshire Council. The CC shared concerns about traffic dangers especially as the Howwood Playground Project proposes to relocate the children’s play park nearer to the cottages on Midton Road. Graham Barclay and Colette Pryde agreed to seek a traffic volume and speed survey to provide evidence to support the case for action. A survey near the Midton - Bowfield Roads junction in 2000 showed 959 vehicles in 48 hours with an average speed of 31 mph; the range of speeds was not available, but this is good information for comparison. Alastair plans to meet with the Roads Department and the Police, with local residents and David McKie (CC Roads Liaison). This issue will be discussed further at the next CC meeting.

12. AOCB:
12.1 Howwood Playground Project
There have been changes on the HPP Committee and the Annual General Meeting will be held in the Railway Inn (upstairs) at 8.00 pm on Thursday 27.3.2003. Andrew Wilson, Bill David and Brian Young all provide support to the HPP Committee and they are making good progress on fund-raising and grant applications. This will be a public meeting, and the CC is encouraged to attend.

NEXT MEETINGS:
TUESDAY 8 APRIL 2003, 7.30 pm, Howwood Village Hall
Then the following Tuesdays: 13 May; 10 June.

NPW/21.03.2003

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 8 APRIL 2003

PRESENT
Nick Walker, Linda Smith, Norma David, Millar Leon, Craig Crawford, Gordon Weir, Andrew Wilson, Robert Scarsbrook, Ken Macdonald, Rosee Macdonald, Bill David, Brian Young, Danny McAlister, David Bottomley, Grace Weir.

IN ATTENDANCE
PC Graham Bartley, PC Colette Pryde, Sgt George High, Derek Lawson (Bryant Homes), Andrew Fleming (Barton Willmore), Margie Stewart, Elizabeth McArthur, Norma Walker, Jeanette Fraser, Gisela Foy, Elizabeth von Kleistenfêl, Linda McWilliam, David Hanley, Elaine Strang, Mairead Boyle, Chris Wilson, Irene Grierson, Noreen Pollock, and approx. 4 other Howwood residents.

APOLOGIES
Cllr Alastair Nimmo, Christine Scarsbrook, David McKie, Amish Amin, Tom Currie, Evelyn Currie.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 11.03.2003 meeting were accepted (prop. Linda Smith, sec. Norma David) with one typographical correction: Dog Warden, Michelle Knox’s telephone number should read 0141 840 3106, for confidentially reporting wayward owners.

1. FIELD BETWEEN KILNKNOWE & BEITH ROAD COTTAGES:
Andrew Fleming and Derek Lawson indicated that Bryant Homes has an option to buy this field from the current owner, and over the next four or five years they would hope to develop it into an estate of around 35 houses. The Company is keen to evaluate local situations before going ahead with applications, and the field’s current green belt status (which the final draft local plan currently proposes to retain) would need to be overturned. Apparently planning permission for housing was granted for the field in the 1970s but this has lapsed. At this stage, no specific information is available about types or styles of houses, but they expect road access to be from Midton Road, and typically they build eight houses to the acre. They are keen to know the views of Howwood residents on possible development and to find out if there are potential planning gains for the village (ie could Bryant Homes assist the village in any other way, as happened with the rebuilt railway station). The Council has to identify land release for building on a five yearly basis and has identified almost none in Howwood currently, so the Company might have some basis to argue for the field to be released, but in general the Council is not in favour of using greenbelt if other areas are available.

Numerous residents expressed concern about development. In particular, Beith Road and Kilnknowe Cottage residents fear their views being disrupted and their privacy being invaded, and Kilnknowe Cottage residents already have significant traffic and parking problems which could worsen with development. There were concerns about the possible impact on the natural environment, and loss of the current recreational use of the field. Howwood has had about 300 new houses in the past five years or so, effectively increasing the village size by half, so no land development in the next five years should be welcomed.

Possible areas of planning gain might include roads, playgrounds and community woodlands; however the Howwood Playground Project is well-advanced and unable to wait until the potential development goes ahead; roads require constant attention and are clearly Council responsibility; Howwood Wildlife and Woodlands does not see immediate opportunity to benefit the local natural environment through housing development. There was a feeling that any development would be primarily commercially driven.

The past mining around Howwood affects the field and large areas still subside from time to time. Locals imagined that this would be a challenge for any development, though apparently survey work suggests not. Obviously the Company will check this further. The CC now waits for further word.

2. POLICE REPORT:
Sergeant George High was introduced. He has responsibility for Community Policing in West Renfrewshire. Figures for March: one motor vehicle theft, one theft by housebreaking. Linda Smith asked about the abandoned car in Semple View Estate; it is a Council responsibility but the Police will look into it. Graham Bartley has been on patrol with the Dog Warden and will do so again. The Midton Road traffic survey was brief but indicated sufficient speeding that the Police will develop an action plan to monitor speeds in the area and target offenders. As spring arrives, people were reminded to take care of garden equipment, sheds, etc. to guard against opportunistic crime.

3. MATTERS ARISING FROM MINUTES:
3.1 Hall tables
Ken Macdonald has yet to gather information on availability and costs of small “cafe” style tables for social events in the Hall.

3.2 Howwood Playground Project
Mairead Boyle and Elaine Strang reported on the recent HPP AGM: a number of financial applications have been lodged and so far they have about £3000 in hand and £21 900 in agreed grants. Another two large grants are expected in the next month or two.

Kilnknowe Cottage residents have some concerns about the proposed playground however, centring on youth behaviours including noise, vandalism and intimidation; this does occur already but the new playground might bring it nearer the cottages. Traffic and parking issues (already troublesome) may deteriorate with an improved play area nearer to the cottages also. They wonder if the current playground could be made safer and upgraded but the Council cannot fence it robustly because it doubles as equipment access for mowing the playing field, etc. meaning all fences must be removable. Parking may be an issue and HPP is looking at traffic and parking issues, lighting, CCTV cameras and policing as part of the project, but practicality and expense limits what is possible. The second plan is to make the current playground into a teens gathering area with seating and so forth which may attract youths away from the new playground.

The CC agreed to acknowledge the concerns of Kilnknowe residents but noted that apart from parking the issues raised are current issues to which the new playground may or may not contribute. Parking and traffic are significant issues which the playground could well aggravate, but the Council is being lobbied about this already (as per item 5 below). Security may benefit from CCTV and increased policing, and the CC will consider how actively this should be sought.

4. WORKING GROUPS:
4.1 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Main Street site. No news.

Bowfield Way decking. No news.

Pamandus. This house in Bowfield Road was sold two months ago and an application is in for two two-storey houses (three storeys at rear) to replace it. There were concerns from neighbours and within the CC about the proposed houses being out of keeping with the surrounding properties, intruding on neighbours’ privacy and their size obstructing sunlight. CC agreed to write to the Council objecting to the development.

4.2 2003 Fête 21.6.03
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
Tickets and programmes should be ready for the May CC. The Guides event will not now be Wednesday 18.6. Howwood Cheerleaders and Gleniffer Dog Agility plan to attend the fete as demonstrations. Prices for bunting are still not available.

4.3 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
Bill David agreed to check progress on donations with the School. Howwood Playground Project plans to make a donation as does the Women’s Rural. All donations are welcome.

5. ROADS:
CC representatives, Howwood Playground Project, Kilnknowe Cottage residents and Alastair Nimmo met Roads and Housing Dept representatives on 4.4.2003 about Midton Road traffic. It remains unclear what the Council will do about speeding which the Police acknowledge is a problem (as per item 2 above). Traffic calming measures often cause ill feeling with residents but Kilnknowe Cottage residents are keen to see some intervention. Craig Crawford has been advised in the past to report speedsters (and their car registration numbers) to the Police, as this information is recorded and may be acted upon in some cases. Alastair may have more information by the next CC.

Midton Road pavements are causing concern. Hallside Street, New Avenue, etc. are to be resurfaced soon.

6. ENVIRONMENT:
The litter clearing weekend (5-6.4.2003) went well, gathering two skipsful with input from about 24 people including a number of Howwood Guides. The Council’s contribution was invaluable. Beyard Services lent a pick-up truck for collecting filled rubbish bags, and the CC is grateful for their support also.

7. WEB SITE AND COMMUNICATION:
No news.

8. MEMBERSHIP:
This item ran out of time due to specific Planning and Roads issues, and was discussed briefly. It will be the main item on the agenda for the May CC (unless any urgent issues arise).

Numerous views were put forward, including: the ruling on attendance by CC members (three consecutive missed meetings without apologies or six meetings in a year whether or not apologies) should be applied uniformly with initial verbal contact and secondly a standard letter (irrespective of vacancies on the CC or people expressing interest in joining) in all cases but each CC member’s situation should be judged on merit by the CC; add a minimum voting proportion for such decisions; letter to invite representation regarding poor attendance rather than “final warning” letter; why change current practice since missing six meetings acts against the informed decision to commit to CC participation implicit in standing for the CC; missing six meetings is hard to understand if at all committed to CC since CC members receive minutes each month whether in attendance or not and meetings follow a regular schedule; if CC member unable to attend for a period, he/she should inform CC as soon as realised so that decision can be made before many meetings missed; circumstances may prevent sending apologies; perhaps a sabbatical period would be agreeable in certain cases decided pragmatically on an individual basis.

Views to be aired (once and for all?) at May CC.

Meanwhile, there is still one vacancy on the CC.

9. COUNCILLOR’S REPORT:
Hallside Street houses are due for renovation. Some pedestrian safety attention may be paid to the barrier on Station Road near the station.

10. CORRESPONDENCE (as per list attached to agenda):
The CCs Training schedule involves Planning on 12.4.2003; Andrew Wilson and Ken Macdonald to attend.

12. AOCB:
Nil

NEXT MEETINGS:
TUESDAY 13 MAY 2003, 7.30 pm, Howwood Village Hall
Then the following Tuesday: 10 June.

NPW/20.04.2003

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 13 MAY 2003

PRESENT
Nick Walker, Brian Young, Betty McArthur, Christine Scarsbrook, Robert Scarsbrook, David McKie, Danny McAlister, Millar Leon, Gordon Weir, Grace Weir, Ken Macdonald, Rosee Macdonald, Bill David, Amish Amin.

IN ATTENDANCE
PC Graham Barclay, Norma Walker, Jeanette Fraser, Gisela Foy, John Findlater, Linda McWilliam, Gayle Pollock and two other residents.

APOLOGIES
Linda Smith, Norma David, David Bottomley, Andrew Wilson.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 8.04.2003 meeting were accepted (prop. Grace Weir, sec. Robert Scarsbrook).

1. POLICE REPORT:
Crime figures for April: 3 thefts and 3 housebreakings/entering lockfast premises. The thefts involved entry to unlocked properties. Residents are reminded to lock garden sheds and houses, and to leave valuable items out of sight.

2. MATTERS ARISING FROM MINUTES:
2.1 Hall tables
Nothing suitable yet located.

3. MEMBERSHIP:
Betty McArthur was co-opted onto the CC (prop. Nick Walker, sec. Grace Weir), filling the one current vacancy.

Membership and attendance were discussed again. It was agreed that the constitutional arrangements as they exist are appropriate. Namely, three consecutive absences without apology or six missed meetings in a twelve month period (whether or not apologies tendered) raise concern, and empower the CC to act. Actions include terminating a CC member’s CC membership. The meeting agreed that such cases should be discussed at a CC meeting and an informal contact then be made with the CC member inviting representation to the CC. If attendance remains poor, formal written contact would follow, and thereafter, a full CC meeting would decide to grant a “sabbatical,” terminate membership or offer “honorary” membership, or take any other appropriate decision. There was consensus on this interpretation.

4. WORKING GROUPS:
4.1 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Main Street site. No news.

Bowfield Way decking. No news on appeal.

Pamandus. No news on Planning Committee hearing.

Field between Beith and Midton Roads. Residents were concerned that trees had been planted recently along the edge of the proposed development field. Newspaper reports carried denials of involvement from Bryant Homes. There is no word officially on the proposal. Ongoing concerns are probably best directed to Cllr Nimmo and copied to the CC.

Planning Aid. Andrew Wilson and Ken Macdonald had attended a workshop run by Planning Aid. It gave helpful advice and information on the planning process and on contesting applications. Planning Aid is a Charitable Company and it was suggested that the CC become “Friends” of Planning Aid, entitling us to advice and support. Subscription was approved.

4.2 2003 Fête 21.6.03
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
Fri 13: Bingo Sat 14: Howwood Inn Fun Night
Sun 15: History of Howwood Mon 16: Bowling Club
Tues 17: HWW Quiz Weds 18: Guides’ Gang Show
Thurs 19: Railway Inn Darts & Dominoes Fri 20: Family Barbecue
Sat 21: Fete from 11.00 am, A Midsummer-Night’s Dance from 7.30 pm.
The fete will include a Football Marathon at the Park, and CC to check about Pavilion availability through Cllr Nimmo. There may be a fee for the janitor, and medals for the winning teams will be required. Volunteers are required for the Fete and the Dance, but other events are completely the responsibility of other organisations in the village. Raffle prizes are welcome; any offers to the Fete working group members. Dance and raffle tickets are available for CC members and others to sell, and from Fred’s shop. Some CC games for the Fete require restoration, and up to £150 may be spent on this. Storage between fetes needs to be improved. Suggestions welcome.

Makro has a special on balloons and helium; it was agreed to buy two packages (ie c. 60 balloons and adequate gas) which should cost around £45.00.

4.3 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
The Women’s Rural has made a donation. Midton Bowling Club has also offered to do so.

5. ROADS:
Midton Road. Gas and telephone work is ongoing in Midton Road but there has been no word on how the Council intends to deal with the traffic and speeding issues. Ian Hamilton (Renfrewshire Council Head of Roads) has indicted that he will keep the CC updated.

The Linister Glen road is to be resurfaced during May. The Bowfield and Midton Roads junction causes ongoing concern and can be confusing for motorists. Elliston Road and Elliston Place surfaces cause continuing concern also.

6. ENVIRONMENT:
Howwood Wildlife and Woodlands newsletter is being distributed through early May, and there are guided walks on 14 May and 25 May. Watch out for posters.

7. WEB SITE AND COMMUNICATION:
www.howwood.com receives 2000-2500 hits per month, and the bulletin board is being used more. The web site contains information on the fete week, and should be the most up to date source of information. Kilbarchan and Houston CCs have both been in touch seeking information as they develop community web sites themselves.

8. COUNCILLOR’S REPORT:
None available.

9. CORRESPONDENCE (as per list attached to agenda):
It was agreed to continue membership of the Association of Scottish Community Councils and the Scottish Rights of Way and Access Society. Cllr Nimmo had forwarded letters about landscaping and planting around the station which indicated the railways have done as much as they intend to do. The Community of the Year awards entries are due in September, and CC agreed we should enter again; the areas of interest for entry are: environment, local business, young people, older people, community life and the internet (which we won last year). Thoughts for the next CC meeting please.

10. AOCB:
Nil

NEXT MEETINGS:
TUESDAY 10 JUNE 2003, 7.30 pm, Howwood Village Hall

Then no meetings in July or August.

Thereafter, the following Tuesdays: 9 September, 14 October (this will be the AGM), 11 November, 9 December.

NPW/31.05.2003

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 10 JUNE 2003

PRESENT
Nick Walker, Bill David, Brian Young, Christine Scarsbrook, Robert Scarsbrook, Ken Macdonald, Rosee Macdonald, Betty McArthur, Gordon Weir, Grace Weir, David McKie, Danny McAlister, Millar Leon, Craig Crawford, Andrew Wilson.

IN ATTENDANCE
PC Colette Pryde, John Findlater, Norma Walker, Jeanette Fraser, Noreen Pollock, Gayle Pollock.

APOLOGIES
Amish Amin, Norma David, PC Graham Barclay.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 13.05.2003 meeting were accepted (prop. Brian Young, sec. Robert Scarsbrook) with one amendment: that Craig Crawford had attended and ought to have been in the list of those present. Christine Scarsbrook still receives two copies of the minutes under separate cover, and Betty McArthur received none. Alex Hewetson to be informed.

1. POLICE REPORT:
Crime figures for May: a busy month with 1 car theft, 1 cycle theft, 5 thefts by housebreaking, 2 road traffic offences and 1 assault with intent (referring to the attempted armed hold-up at Fred Storrie’s shop). There has been a lot of Police activity around Howwood in response to this crime-wave and three people are in custody relating to the majority of the crimes reported. Some residents have been worried by the increase in criminal activity and PC Pryde indicated that she and PC Barclay would be happy to visit concerned residents to provide reassurance, etc.

2. MATTERS ARISING FROM MINUTES:
2.1 Membership
Evelyn Currie and Tom Currie have tendered their resignations from the CC due to other commitments. The CC thanked them for their input over a number of years.

3. CALOR SCOTTISH COMMUNITY OF THE YEAR AWARDS:
The CC agreed that Howwood should enter these awards as comprehensively as possible and noted that we won the community internet section in 2002 despite having less than one week to complete our entry. This year a more studied entry will be possible and a working group was agreed to coordinate the entry, taking account of various village organisations, etc. which could contribute in the categories (environment, local business, young people, older people, community life and the internet). The working group comprises Andrew Wilson, Betty McArthur and Bill David.

4. WORKING GROUPS:
4.1 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Main Street site, Pamandus, Field between Beith and Midton Roads. No news.

Bowfield Way decking. An appeal has been entered, and the CC should have an opportunity to be heard again. The time-scale is unclear. Another house in Bowfield Way is now erecting a deck without planning permission and Renfrewshire Council is looking into this.

Howwood Primary School. Planning permission is sought for the two “portakabin” classrooms which the CC had previously been informed were proposed to allow pupil numbers to expand. The CC has no objection and welcomes appropriate development of the school.

Renfrewshire Council’s proposals for development on the Clyde between Renfrew and Braehead are available for anyone interested in seeing what is proposed.

Local planning guidance. The Royal Incorporation of Architects in Scotland Millennium Awards offer villages with housing development potential to gain funding for the creation of guidance for their area (including for example planning gain ideas, restrictions on areas to develop or styles of development) which may be ratified by Councils; if this happens, the development plan would be taken into account whenever a planning application was considered.

This has the potential to influence housing developments in distinct areas such as Howwood, and the CC agreed that the Planning Working Group should seek more information to inform a decision on whether the CC should apply for the programme.

4.2 2003 Fête 21.6.03
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
The schedule has been distributed around the village. Raffle prizes and as many volunteers as possible are needed to help with setting up, running and dismantling the fete. Please also sell as many raffle tickets as possible, especially at the week’s non-CC events; and sell dance tickets.

4.3 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
Howwood Playground Project has donated to the fund.

5. ROADS:
There is no word yet on how speeding will be addressed in Midton Road, and since the recent gas and telephone work there, flooding has been a problem. There is also a large hole near the entrance to the play park. The drains at the triangle have been sorted out again and so far no further flooding has occurred. The Bowfield Road hairpin bend pavement fencing is damaged and causing concern for safe use of both the road and the pavement. Elliston Road and Elliston Place surfaces continue to cause concern, as does the ongoing water leak at the Station / Elliston Roads junction. All concerns to be raised with Renfrewshire Council (and Scottish Water, as appropriate).

There is a community road safety initiative which aims to involve local communities in developing strategies to improve road safety. This may be of relevance to the speeding problem in Midton Road. Other areas in central Howwood like Main Street and Station Road may also benefit. Further information to be sought.

6. ENVIRONMENT:
Renfrewshire Council has agreed to consider options to address vandalism around the Pavilion.

7. WEB SITE AND COMMUNICATION:
The web site remains busy. News of local communities organising broadband access was raised in a letter from Jim Mitchell, and David McKie agreed to look into this although it tends to be expensive.

8. COUNCILLOR’S REPORT:
None available.

9. CORRESPONDENCE (as per list attached to agenda):
The RCVS AGM was on 9.6.2003 and Betty McArthur reported that it had been aimed primarily at Voluntary Organisations with information about a meeting to inform about sources of funding which may be of value to groups such as the Howwood Playground Project and the Sports & Hobbies Group.

Late items of correspondence included a letter from the Kirk requesting financial support for their summer school holiday club. The CC has supported this in previous years and a £150 donation was agreed. The Sports & Hobbies Group wrote requesting financial support to cover their costs in putting on the family barbecue during fete week. It had been agreed and made clear previously that the CC would advertise the week’s events but would only put on the fete itself and the dance. CC funding for other groups’ fund-raising activities was not agreed. The request was therefore declined.

10. AOCB:
There has been a complaint about “fly-tipping” on farm land beyond Bowfield. CC members were asked to remain vigilant and report any such activity.

NEXT MEETINGS:
TUESDAY 9 SEPTEMBER 2003, 7.30 pm, Howwood Village Hall

The Annual General Meeting is on Tuesday 14 October 2003 at 7.30 pm.
Thereafter, the following Tuesdays: 11 November, 9 December, 13 January 2004, 10 February, 9 March, 13 April,
11 May, 8 June.

NPW/24.06.2003

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 9 SEPTEMBER 2003

PRESENT
Nick Walker, Robert Scarsbrook, Betty McArthur, Ken Macdonald, Rosee Macdonald, David McKie, David Bottomley, Amish Amin, Linda Smith, Craig Crawford, Andrew Wilson, Norma David, Gordon Weir, Grace Weir, Millar Leon, Bill David.

IN ATTENDANCE
PC Graham Barclay, Cllr Alastair Nimmo, Noreen Pollock, Gayle Pollock, Margie Stewart, Anne Ratcliffe, Joyce Neil, Robert Cardow.

APOLOGIES
PC Colette Pryde, Christine Scarsbrook, Danny McAlister.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 10.06.2003 meeting were accepted (prop. Robert Scarsbrook, sec. Ken Macdonald). Again, Christine Scarsbrook received two copies of the minutes under separate cover, and Betty McArthur received none.

1. POLICE REPORT:
PC Colette Pryde is pregnant and will leave community policing but PC Barclay expects another officer to replace her soon. Superintendent Daniel Dyer has recently taken post with the local Police Division. The CC would like to invite him to attend a meeting as an introduction and welcome.

Crime figures for June:
9 crimes reported, 3 thefts (1 detected), 4 thefts by housebreaking, 1 attempted theft of car, 1 road traffic (detected).

Crime figures for July:
8 crimes reported, 2 thefts, 1 housebreaking, 2 vandalism, 1 assault (detected), 1 opening lock fast place with intent (detected), 1 road traffic (detected).

Crime figures for August:
7 crimes reported, 3 thefts (2 detected), 2 housebreaking, 1 theft by opening lock fast place, 1 “children & young persons act” (detected).

A number of housebreaking incidents have been in Kilnknowe Cottages, and extra care is advised. A neighbourhood watch scheme is being set up there; perhaps this could be extended across the village.

Young people loitering noisily and causing damage at the church during Guides and around the play park have both caused concern recently. The Police have made rounds at weekends which has been helpful and hopefully will continue. PC Barclay will visit the Guides to assess the situation there.

2. MATTERS ARISING FROM MINUTES:
2.1 Membership
The CC has two vacancies at present. Nominations will be sought for an election following the Annual General Meeting.

3. ANNUAL GENERAL MEETING 14.10.2003:
The next CC meeting is the AGM. There will be a presentation by South Renfrewshire Access Network Initiative before the meeting. After the AGM, the regular CC meeting for October will take place.

4. WORKING GROUPS:
4.1 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Royal Incorporation of Architects in Scotland Millennium Awards entry is in, seeking funds to support the development of a village design statement for Howwood.

Bowfield Way decking. Appeal was lost, so Renfrewshire Council is seeking removal of the decking.

Pamandus. The plans for this site were revised and resubmitted. After discussion and review of the plans, CC decided to submit a further objection on the following bases: the plans fail to give an adequate view of distances and alignment between the proposed houses and their neighbours; the proposed houses appear to impact on the neighbouring houses' amenities by compromising privacy, blocking light and obscuring views; two proposed
houses on one property appear at odds with the density of surrounding properties; new properties below Glen Aylmer and Hunthill were obliged to be single storey facing Bowfield Road and allowing the proposed houses to be two storey facing Bowfield Road is inconsistent; the likely increase in traffic congestion on Bowfield Road with an impact on road safety. Cllr Nimmo intends to seek a site visit to help clarify these and other issues raised by neighbours.

A new house is planned at Mid Gavin Farm. An extension is proposed at 21 Hillfoot Drive.

Renfrewshire Council’s local plan. The collected objections and responses from the latest consultation on the Local Plan reveal that several areas of Greenbelt (including the field between Beith and Midton Roads) and Sites of Importance for Nature Conservation around Howwood were challenged by developers. The Council proposes not to alter their earlier proposals. The CC supports the decision not to release further greenbelt land and not to remove nature conservation status from land in the Howwood area.

Main Street site. No news.

4.2 2003 Fête
David Bottomley, David McKie, Rosee Macdonald and Amish Amin.
The Fete went well and the CC raised about £1400 overall. Fete working group members felt that larger numbers on the group would be necessary in future but that starting work on the fete in late winter was beneficial. The date for next year’s fete has been set: 19.6.2004.

4.3 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
The garden is complete and those who have seen it are impressed. An official opening and dedication has been proposed but arrangements are not yet made. Linda Smith agreed to discuss this with the Fraser family and the School. Please bring any remaining donations to Ken Macdonald by the next CC meeting (14.10.2003).

4.4 Calor Scottish Community of the Year Awards
Andrew Wilson, Betty McArthur and Bill David.
An application was completed over the summer and all six categories (young people, older people, local business, community activities, environment, internet) have been entered.

5. ROADS:
Speeding on Midton Road, through the village in general (Main Street and Station Road) and towards Greenacres on Bowfield Road are causing further concern especially in the evenings. Child and animal safety are the major worries, but some of the roads affected are narrow and winding. Various residents have contacted the Roads Dept at Renfrewshire Council without effect. Speed cameras were suggested but their use is limited to accident black spots. A speed survey may provide useful evidence to present to the Council. PC Barclay agreed to discuss with the Traffic Police. Cllr Nimmo will discuss with Roads Dept. Bill David had heard of speed watch campaigns in England where residents can be supplied with speed radar “guns” and training, and may report speedsters to the Police for prosecution. This might be worth discussion with Supt Dyer when he attends the CC.

Parking at the Post Office blocking the bus stop is causing congestion and affects safety of pedestrians. The Roads Dept is looking at how to address this problem.

The junction of Bowfield and Hill Roads has poor visibility and is dangerous, especially with car parking obstructions along lower Bowfield Road. Traffic lights were suggested. Cllr Nimmo will raise this issue also.

Cllr Nimmo believes that resurfacing of Elliston Road and Elliston Place will be included in the programme of road works for the next year however budgets are not yet complete following the elections in May. Traffic calming and flooding / drainage work will also occur on Midton Road, but there is no detail yet of what calming measures are proposed.

Incomplete works in Midton Road and elsewhere have caused concern over the summer, where various repairs have gone ahead but the final resurfacing is neglected. The works involved have been repairs by Scottish Water. CC to write raising this concern and inviting their attendance.

The Community Road Safety Initiative which aims to involve local communities in developing strategies to improve road safety focuses on leaflets to raise the profile of road safety issues and is of limited value to Howwood, but Cllr Nimmo may have access to advisory road signs on safety through this scheme.

6. ENVIRONMENT:
Renfrewshire Council will deal with collapsed fencing in the park near Main Street as it affects child safety. Howwood is about to be added to the door to door garden waste collection scheme; leaflets should be distributed soon. Lochwinnoch Gardening Club has organised home compost bins through the Council’s Recycling officer. These are also available to Howwood residents through Cllr Nimmo.

7. WEB SITE AND COMMUNICATION:
In July there were 3160 hits on www.Howwood.com. Fete pictures are on line. The campaign to establish broadband access in Howwood is ongoing. Lochwinnoch has made little progress on a village notice board. Further information and advice to be sought.

8. COUNCILLOR’S REPORT:
School. New classrooms in place and repainting of school complete.
Carsewood House. This is to be demolished, probably before the end of October. There is no decision on use of the land thereafter. It was suggested that it might act as a turning and dropping off point for school traffic to reduce congestion at Bowfield Road. A proposal could be put to the Council through Cllr Nimmo.
Land between Howwood Inn and Mayfield. As this land has not been landscaped as was agreed in the planning for Mayfield houses and ownership is in doubt, the Council intends to put a compulsory purchase order on the land to allow landscaping, etc.
Council houses in Howwood will be repainted, etc. over the next year, and former council house residents may be offered the opportunity to have the work completed for a fee.

9. CORRESPONDENCE (as per list attached to agenda):
South Renfrewshire Access Network Initiative seeks representation from the CC. Agreed to wait for next meeting when they will do a presentation; thereafter an informed decision on involvement will be possible. The CCs Forum AGM in on 22.9.2003. Representation is needed.

Late items of correspondence included letters from the Brownies and the Guides seeking financial support. CC agreed £150 to each group.

10. AOCB:
10.1 Howwood Playground Project
HPP has a fund-raising Race Night followed by disco at Midton Bowling Club on 25.10.2003. All welcome. Tickets through Andrew Wilson or the HPP Committee.

10.2 CC Accounts
Ken Macdonald presented the draft accounts for the financial year to the end of August 2003. These will be completed and double- audited for the AGM.

NEXT MEETING:

ANNUAL GENERAL MEETING TUESDAY 14 OCTOBER 2003, 7.30 pm, Howwood Village Hall
including presentation from South Renfrewshire Access Network Initiative

Thereafter, the following Tuesdays: 11 November, 9 December, 13 January 2004, 10 February, 9 March, 13 April,
11 May, 8 June.

HOWWOOD COMMUNITY COUNCIL

MINUTES OF ANNUAL GENERAL MEETING

HELD IN HOWWOOD VILLAGE HALL ON TUESDAY 14 OCTOBER 2003

PRESENT
Bill David (Chair), Andrew Wilson (Secretary), Nick Walker (Minutes), Ken Macdonald (Treasurer), Brian Young (Vice Chair), Amish Amin, Rosee Macdonald, Norma David, Linda Smith, Betty McArthur, Robert Scarsbrook, Christine Scarsbrook, Millar Leon, Craig Crawford, Gordon Weir, Grace Weir, David Bottomley, Norma Walker, Jeanette Fraser, Agnes Crawford, Jim Steel, Jane Hayes, PC Tracey Knox-McLean, PC Graham Barclay, Joan Whyte, Irene Mactaggart, Iain Mactaggart, Margie Stewart, Ginny Davies, Dave Davies, Ross Anderson.

APOLOGIES
David McKie, Danny McAlister.

SOUTH RENFREWSHIRE ACCESS NETWORK INITIATIVE
Prior to the AGM, Zul Bhatia, John Hannah and John Collie presented the outline plan of SRANI, which proposes to seek funding to improve access to the Semple Loch, Lochwinnoch RSPB land and the surrounding area, particularly emphasising rail, cycle and pedestrian access. Howwood residents felt that linking Howwood safely to the cycle track at St Bryde’s Bridge and the Cartside right of way across Garthland Bridge would be valuable. Information is available at the RSPB and comments can be sent to Kate Cuthbert, Access Officer at Renfrewshire Council.

A MINUTES OF PREVIOUS GENERAL MEETING 1.10.2002
Accepted (prop. Rosee Macdonald, sec. Norma David). No matters arose.

B CHAIRMAN’S REVIEW OF THE YEAR
The year has been busy and much has been achieved. The Scottish Evening for senior citizens, the Howwood Fete and the village cleanup weekend were all well-received and successful. Several key issues have preoccupied regular Community Council meetings, in particular roads, traffic and speeding, and planning and development. David McKie takes the lead on Roads issues for the CC, and the Planning Working Group which monitors planning applications and brings contentious issues to the full CC for discussion, is establishing good contacts with the relevant Council officers and departments, and other sources of information and support. The Renfrewshire CCs Forum has continued to meet, providing an opportunity to share our experiences and concerns with other CCs.

The Howwood Playground Project has made dramatic progress raising around £76 000 (towards their £85 000 target) to redevelop recreational facilities for young people in Howwood. Howwood’s village web site, www.howwood.com, continues to develop and receives “visits” and comments from all over the world.

The CC membership is currently 19 (of a maximum 21): Betty McArthur and Amish Amin joined the CC during the year and have already made a considerable contribution to CC work. Evelyn Currie and Tom Currie resigned their membership after a number of years’ commitment; our thanks go to them for their input.

C SECRETARY’S REPORT
The year has been active and participation has widened across the village, and will continue to do so. A number of concerns have been brought to the CC by village residents and this is welcome, since it is a primary function of the CC to support villagers and to speak out on behalf of Howwood to Renfrewshire Council and other organisations. New members of the CC live in areas of Howwood not recently represented and this broadening of input from across the village is also welcome.

Apart from the areas mentioned in the Chairman’s report, the Royal Incorporation of Architects in Scotland has awarded the CC a grant to support the development of a village design statement. Andrew Wilson will lead this project which includes architectural and design support through RIAS; it aims to gather views on development in terms of housing, environment and other amenities through a comprehensive consultation process. A formal Village Design Statement will result which we hope will influence Renfrewshire Council when it considers applications to build or develop areas in and around Howwood. Look out for information.

D TREASURER’S REPORT
Audited accounts were presented for the year to 31.8.2003, and a summary sheet was circulated. Copies are available from Ken Macdonald. Fund raising income of almost £1500 was mainly from the Fete and fund raising expenditure represented the costs of running the Fete and the Scottish Evening. Howwood won the Community of the Year 2002 award for web site design, which included a £500 prize to allow further development of village information technology. As in previous years, CC funds were used to put on events such as the Scottish Evening and to support village groups such as the Guides and the Church Holiday Club. The year’s surplus was £781.79, and the balance at 31.8.2003 was £6342.15. Ken Macdonald will lodge the accounts with Renfrewshire Council.

E OFFICE BEARERS & MEMBERSHIP
It was agreed that the CC business meeting would confirm Office Bearers. As indicated in the Chairman’s report, the maximum membership of the CC is 21, but there are currently 2 vacancies. Formal nominations are requested, and should be with Andrew Wilson by 31.10.2003. Advertisements will appear in the local paper and on the village web site as well as by posters around the village. A decision on formal elections will be made at the November CC meeting.

F OTHER BUSINESS
Traditionally Howwood CC has met ten times per year, with no meeting in July or August. Nick Walker proposed that meetings be increased to one every month in view of the amount of correspondence and work now dealt with by the CC. Seconded, Ken Macdonald. Agreed by consensus.

G NEXT MEETING
The proposed date for the next Annual General Meeting is Tuesday 12 October 2004, but confirmation will be made nearer the time.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 14 OCTOBER 2003

PRESENT
Nick Walker, Bill David, Ken Macdonald, Andrew Wilson, Brian Young, Betty McArthur, Robert Scarsbrook, Christine Scarsbrook, Millar Leon, Craig Crawford, Gordon Weir, Grace Weir, Rosee Macdonald, Amish Amin, Linda Smith, Norma David.

IN ATTENDANCE
PC Graham Barclay, PC Tracey Knox-McLean, Margie Stewart, Joan Whyte, Jane Hayes, Agnes Crawford, Jeanette Fraser, Norma Walker, Irene Mactaggart.

APOLOGIES
Danny McAlister, David Bottomley, David McKie.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 9.9.2003 meeting were accepted (prop. Robert Scarsbrook, sec. Rosee Macdonald).

1. POLICE REPORT:
PC Tracey Knox-McLean introduced herself and gave the crime figures for September: 3 crimes (all housebreakings) with one detection and good evidence on a second which should lead to a detection. Vandalism of fences at Kilnknowe Cottages and in the play park continue, but an episodic Police presence which will continue, may help the situation. Police attendance at the Guides has improved the disturbances caused by youths gathering outside the church hall.

2. MEMBERSHIP AND OFFICE BEARERS:
The CC has two vacancies at present. The AGM called for nominations to be with Andrew Wilson by 31.10.2003.

Bill David announced his intention to stand down as Chairman, and Brian Young will likewise retire as vice-chairman. Nick Walker was nominated to be vice-chairman and chairman designate (Nom. Grace Weir, Sec. Norma David) and with no other nominations, he was elected. He will take over as vice-chair with immediate effect and Bill David will continue as Chairman for up to six months; at that time, nominations for a replacement vice-chair will be sought. The CC thanked Brian Young for his work as vice-chair. Becoming vice-chair, Nick Walker resigned as Minute Secretary and nominations were sought. Robert Scarsbrook was nominated (Nom. Norma David, Sec. Betty McArthur) and with no other nominations, he was elected.

Ken Macdonald indicated a willingness to continue as Treasurer and no other nominations were proposed. He will continue in office.

Andrew Wilson indicated that he would be unable to attend all meetings (or may attend late) due to an evening teaching commitment which sometimes clashes with the CC, but he was willing to continue as Correspondence Secretary, providing information through other office bearers when unable to attend in person. This was acceptable to the CC. No other nominations were proposed. He will continue in office.

3. WORKING GROUPS:
3.1 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald.
Bowfield Way decking. No progress with removal; CC to seek update from Renfrewshire Council on time scale.

Pamandus. Cllr Green, Convenor of Renfrewshire Council’s Planning Committee, and John Smart, Head of Planning, met CC representatives to discuss this application and the concerns of local residents and the CC. Their view is generally in favour of the revised plans but they are aware of a range of issues which will be considered at the Planning Committee meeting on 21.10.2003. Planning Aid advised writing again in time for the Committee meeting to reinforce concerns. Cllr Nimmo is believed to be continuing to object also.

Main Street site adjacent to Railway Inn. This has been sold to Alan Gillespie. Renfrewshire Council is unable to give any further information, but guidance with the advertisement for the sale indicated that shops and flats would be considered appropriate. Rumours suggest that this is likely. Any development will have to go before the Planning Committee and will be discussed by the CC at that time.

Renfrewshire Council’s local plan. CC wrote to support Renfrewshire Council’s decision not to release further greenbelt land and not to remove nature conservation status from land in the Howwood area. There will be a formal hearing on this stage of the consultation in December.

Town Centre strategy consultation. This document requires a response. Anyone interested should contact Andrew Wilson before 27.10.2003.

3.2 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young.
Linda Smith has spoken to the Fraser family but they have not yet decided what type of dedication and opening they would consider appropriate for the garden.

3.3 Calor Scottish Community of the Year Awards
Andrew Wilson, Betty McArthur and Bill David.
No news yet.

4. ROADS:
Speeding on Bowfield Road (both within and outwith the 30 mph area) have been surveyed by the Police’s Traffic Management Dept. Their findings suggest that there is no actual speeding but there may be a perception of excessive speed reflecting road conditions and hazards. Concerns along Midton Road continue too. There are also problems with car parking on Bowfield Road pavements blocking pedestrian access with prams, etc. In view of these ongoing issues, it was suggested that the Roads Dept of Renfrewshire Council and the Traffic Management Dept of Strathclyde Police be invited to attend the CC to discuss further.

5. ENVIRONMENT:
Garden waste collection “brown bins.” Torbracken and Mayfield have these, but collections do not occur during the winter (November to February inclusive). CC to check when the remainder of Howwood will be included in this scheme.

Litter and dog fouling were raised as concerns again. CC to check when changes to the law on dog fouling come into effect. The CC was reminded that Renfrewshire Council’s Dog Warden, Michelle Knox, is able to be contacted at Council HQ (0141 840 3106). On litter, the CC was asked to consider ways of involving the village in improving behaviour of all residents, perhaps including the school. Millar Leon agreed to gather information on available resources such as Keep Scotland Tidy and similar campaigns. Ideas to next CC meeting.

6. CHRISTMAS DECORATION / CEREMONY:
There were varied opinions on the village Christmas tree ranging from not having one at all to making a ceremony of its installation and decoration. Thoughts and ideas for the next CC meeting.

7. WEB SITE AND COMMUNICATION:
Some information about notice boards has arrived and Andrew Wilson will seek further details on costs, etc. Please consider location, style, etc. for the next CC.

8. COUNCILLOR’S REPORT:
No report.

9. CORRESPONDENCE (as per list attached to agenda):
Scottish Water has not responded to the CC’s letters but a public meeting of the Customer Panel is scheduled for 7.30 pm on Tuesday 4.11.2003 at the Glynhill Hotel, Renfrew. As many CC members and others as possible should attend please; we have had concerns about Scottish Water’s tendency not to complete road works and about water quality in some parts of the village.

The Advice Works (Debt, etc. information and support) agency of Renfrewshire Council wishes to attend the CC to advertise their activities. CC agreed to invite them for early 2004.

Ardrossan CC has written to seek support for a demonstration at the Scottish Parliament on antisocial behaviour. CC interested to know more but without details, no opinion could be formed.

10. AOCB:
10.1 Village Design Statement
Andrew Wilson announced that the Royal Incorporation of Architects in Scotland has awarded £2344.51 for this project which aims to gather views on development in terms of housing, environment and other amenities through a comprehensive consultation process. With architectural and design input, a formal Village Design Statement will result which we hope will influence Renfrewshire Council when it considers applications to build or develop areas in and around Howwood. Andrew will set up a Project Group to lead this process including CC members and others.

10.2 Carsewood House
Cllr Nimmo reported to the last CC that Carsewood House was to be demolished, but this has not happened. It is rumoured that asbestos has caused the delay, and this must be dealt with before demolition can proceed.

10.3 Crime Prevention Board
Christine Scarsbrook has attended the Crime Prevention Board on the CC’s behalf for a year and has found it of little relevance to Howwood. She suggests no longer attending as the CC has excellent input from the Community Police already. CC agreed.

10.4 South Renfrewshire Access Network Initiative
Prior to the CC AGM which preceded this meeting, Zul Bhatia, John Hannah and John Collie presented the outline plan of SRANI, which proposes to seek funding to improve access to the Semple Loch, Lochwinnoch RSPB land and the surrounding area, particularly emphasising rail, cycle and pedestrian access. The CC and Howwood residents felt that linking Howwood safely to the cycle track at St Bryde’s Bridge and the Cartside right of way across Garthland Bridge would be valuable. Information is available at the RSPB and comments can be sent to Kate Cuthbert, Access Officer at Renfrewshire Council. CC representation is sought and the CC agreed this would be appropriate. Craig Crawford and Andrew Wilson agreed to consider the role.

NEXT MEETING:

TUESDAY 11 NOVEMBER 2003, 7.30 pm, Howwood Village Hall

Thereafter, the following Tuesdays: 9 December 2003, 13 January 2004, 10 February, 9 March, 13 April,
11 May, 8 June.



HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 11TH NOVEMBER 2003

PRESENT
Robert Scarsbrook, Christine Scarsbrook, Betty McArthur, David McKie, Nick Walker, Amish Amin, Ken Macdonald, Danny McAlister, Norma David, Craig Crawford, David Bottomley, Millar Leon, Andrew Wilson

IN ATTENDANCE
Joan Whyte, Jeanette Fraser, Cllr Alastair Nimmo, Graeme Brown, Norma Walker

APOLOGIES
Grace Weir, Gordon Weir, Bill David, Rosee Macdonald, Linda Smith

MINUTES OF PREVIOUS MEETING
The Minutes of the 14.10.2003 meeting were adopted – Proposed, Norma David and Seconded, Ken Macdonald.
There were no matters arising.

POLICE REPORT
No report

WEB SITE & VILLAGE INFORMATION
q Broadband Internet Access
· It is understood that BT have no plans to upgrade the Kilbarchan telephone exchange, to enable broadband Internet access, in the near future.
· Graeme Brown of Broadband CLAN gave a short presentation on wireless broadband via satellite. This group led the installation of wireless broadband within the Lochwinnoch community.
· This system operates at 4 times the speed of BT broadband and approx. 40 times the speed of a normal dial up modem.
· There would be a cost to the consumer of approx. £100 to £200 for the purchase of appropriate equipment on top of the monthly subscription rate. The Business Broadband Incentive can provide grants to businesses to assist in the costs of providing appropriate antennae and it is estimated that a take on rate of approx. 15 businesses and 25 residential properties would pay for the infrastructure costs.
· Graeme stated in his presentation that his group could provide a consultancy service to the community to assist in the setting up of an Internet service.
· More information on this subject can be accessed via the Howwood.com website.
· The support of the community would be essential for this project to work and the Community Council require to ascertain the level of interest within the village – David McKie will lead this initiative on behalf of HCC.
q Village Notice Board
· Styles and prices have now been obtained – Approx. £825 to £860 plus installation.
· Consensus to have a double size notice board sited outside the Village Hall where Renfrewshire Council could then be approached to take on the matter of installation and maintenance.
· The content of the notice board and the matter of custodianship are to be further discussed at the next meeting.

ENVIRONMENT
q Garden Waste Collection “Brown Bins”
· Torbracken and Mayfield provided a pilot scheme and the roll out to the rest of the village is now subject to the provision of further funding.
q Dog Fouling
· Changes to the law on dog fouling have now been implemented and people can now be subject to on the spot fines.
q South Renfrewshire Access Network Initiative
· Comments and responses relating to the presentation given by SRANI at the last meeting have now been forwarded to them.
· Further information will be made available in due course.
q Outdoor Access Forum
· This forum aims to consider all general principals regarding access in and around villages
· Andrew Wilson will be the HCC representative on this forum

ENVIRONMENT (Cont.)
q Litter
· Millar Leon has, so far, contacted Keep Scotland Beautiful regarding ideas for an appropriate village campaign.
· Posters etc. can be provided but any talks to schools etc. would normally be organised by the Local Council.
· Renfrewshire Council have still to be contacted on this issue.
· Any further ideas/comments to be provided at the next meeting of HCC.

CHRISTMAS DECORATION / CEREMONY
There were only three responses from the village regarding this issue. Two responses were in favour of continuing to have a tree provided and one response was in the negative.
· HCC will take no active measures to stop a tree being provided.
· HCC will contact Renfrewshire Council with a proposal to have the tree sited on the roof over the door of the Village Hall, perhaps also supplied with smaller decorative lights, in an effort to thwart any possible vandalism.
· If a tree is not to be provided this year, HCC will investigate the possibility of decorative lights being provided and positioned around the roofline of the Village Hall instead.

ROADS
q Bowfield Road Pavement
· HCC has been requested to contact Renfrewshire Council regarding the repair and general cleaning of the pavement.
· David McKie will take this forward.
q Former Beith Road @ Elliston Grill
· A “Private Road” sign has now appeared at this site.
· Questions are now being raised as to whether this is, in fact, a private road or not.
· David McKie to pursue with Renfrewshire Council.
q Home made decking sign
· This sign has appeared on the road out of the village towards Johnstone.
· Questions have been raised as to the authenticity of this sign and David McKie will raise the matter with Renfrewshire Council.

WORKING GROUPS
q Community of the Year Awards
· No report
q Village Design Plan for Howwood
· Andrew Wilson Leads this working group and attended a seminar regarding the aims of the Plan.
· There will be difficulties in drawing up an appropriate questionnaire due to the complexities of issues for inclusion.
· The next step is to arrange an evening for all the village organisations in order to ascertain their views and expectations followed by meetings with the various businesses in the village.
· It is at this stage that a questionnaire will be attempted and the views and expectations of the local residents surveyed.
· These activities will be ongoing through January/February 2004.
q Planning
· Pamandus – Despite various objections having been raised, this planning application has now been passed. HCC received thanks from residents nearby the development for its efforts on their behalf.
q Margaret Fraser Commemoration
· No report

COUNCILLOR’S REPORT
q “Grass Triangle” at Station Road / Main Street
· Proposal handed to HCC providing an outline for selective improvements.
· Approx. £12,000 of funding may be required.
· Following later discussions on this subject, concerns were raised regarding a number of issues.
· Thoughts to be discussed at next meeting of HCC at which time Councillor Nimmo will be asked for more details.

COUNCILLOR’S REPORT (Cont.)
q Carsewood House
· Now demolished but plans for the future use of the grounds are presently in abeyance.
q Bowfield Road
· Appears now to be used as a short cut to Neilston thereby increasing volume of traffic.
· Investigations are ongoing to find a way of making improvements.
q Midton Road
· Plans still underway regarding traffic calming issues.
· These plans are expected to be available prior to April 2004.
q Hill Road Access
· Access here still difficult
· Renfrewshire Council to approach householder re sale of part of their land to enable the access at Hill Road to be widened.
· Another proposal could be to provide a slip road down onto Midton Road.
· Any further ideas would be appreciated.
q Bowfield Way Decking
· An enforcement notice is due to be issued by end of this week if there is no response from the householder.
q A737 Access
· Responsibility for this access at Elliston lies with the Scottish Executive and AMEY.
· Councillor Nimmo is to attend a meeting in the near future and will report back to HCC.
q Crash Barriers at Station Road
· There are still concerns over some safety issues.
· Various proposals still being considered.
q Main Street Site Adjacent to Railway Inn
· There are still issues to be resolved between the Council Legal Department and Buyer and the sale of this site has not yet been concluded.
q Mayfield Drive – Landscaping
· It was intimated that a buyer may have approached householders with a view to buying the land in question.
· More details to follow when available.
q Young Persons Meeting
· Councillor Nimmo will be meeting with 13 to 17 year olds on 24th November between 7pm and 8pm.
· Meeting aims to gauge general concerns and possible requirements re facilities.
· Rosee Macdonald to put notice in local paper.
q Drinking Fountain
· A request has been made to Renfrewshire Council to clean up the drinking fountain on the Main Road
· No one seems to know where this fountain is situated. Could they be referring to the fountain which went missing some years ago from the Triangle?
· Danny McAlister has undertaken to obtain more information.

MEMBERSHIP
There are still two vacancies to be filled on the committee but no nominations have been forthcoming to date.
· It was agreed that the nomination period would be extended until the January 2004 meeting.
· Notices will be displayed in the village, in local papers and on the Howwood.com website.

WATER
There was recently a meeting held by the Water Customer Consultation Panel which is an independent body who advocates on behalf of consumers.
· Rosee Macdonald, Ken Macdonald and Nick Walker were the HCC representatives at this meeting
· Issues discussed ranged over a variety of things such as: slow repair of leaks; the poor state of completion of road works; not replying to letters; etc.
· A liaison officer has agreed to meet with HCC during the January 2004 meeting.

CORRESPONDENCE
As per the list included with the agenda.

A.O.C.B.
There was no other business.

NEXT MEETING: TUESDAY 9TH DECEMBER 2003

Thereafter, the following Tuesdays: 13th January 2004, 10th February 2004, 9th March 2004, 13th April 2004, 11th May 2004, 8thJune 2004.


HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 9TH DECEMBER 2003

PRESENT
Brian Young, Robert Scarsbrook, Christine Scarsbrook, Betty McArthur, David McKie, Ken Macdonald, Norma David, Craig Crawford, Rosee Macdonald, Gordon Weir

IN ATTENDANCE
John Findlater, Jeanette Fraser, Norma Walker, Cllr Nimmo, PC Knox-McLean, PC Barclay, Superintendent Dyer

APOLOGIES
Grace Weir, Bill David, Linda Smith, Nick Walker, Andrew Wilson, Danny McAlister, Mi