Community Council Meeting Minutes 2002
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HOWWOOD COMMUNITY COUNCIL

Minutes of meeting of Tuesday 8 January 2002 Howwood Village Hall

PRESENT
Bill David, Andrew Wilson, Nick Walker, Tom Currie, Rosee Macdonald, Ken Macdonald, David Bottomley, Gordon Weir, Grace Weir, Robert Scarsbrook, Brian Young, David McKie, Susanne O'Brien, John Anderson, Danny McAllister.

IN ATTENDANCE
Cllr Alistair Nimmo, Stuart Russell (Strathclyde Police), Norma David, Christine Scarsbrook.

A APOLOGIES
Jean Mitchell, Evelyn Currie, Linda Smith.

B Police Report
For December 2001, 15 offences were reported in the L&H Ward, but only one (theft by house-breaking) was in Howwood. Of the others, 7 were in Lochwinnoch and 7 were Lochwinnoch area Road Traffic offences.

Stuart Russell mentioned that the theft of farm "quad-bikes" was increasing, and that local farmers should be aware.

David Bottomley asked whether figures for crimes showed any reduction; Stewart replied that they show an increase of 40 (11%) to 400 for the year 2001 for the ward, independently of road traffic offences.

C Councillor's Report
Budget. The new budgets will be settled in March, so there is little to report from Council.

Roads. Station Road and Station Avenue and the Mayfields will be next roads for repair, hopefully followed by Hallside Street. Bill David asked about flooding at the triangle, but Alistair understood there had not been a problem since the road repairs were done there.

Play park. Marie Phillips and another mother had discussed the play park condition at the July 2001 CC and separately with Alistair. CC agreed to provide support to their bid to upgrade the area. Following their petition in the village, Alistair had asked the Council Works Department to develop and cost proposals to move the play-park up to where the Old Tennis Court is at the side of the pavilion including re-provision of equipment and installation. The estimated cost is £59,000! Alistair passed the papers, including information on available grants (grants from the Landfill Tax may be particularly useful) to Andrew Wilson. Andrew agreed to contact Marie to bring forward the setting up of a Play Park Committee to include CC representation (as agreed at the November 2001 CC). It was suggested that the property developer building the new houses on Bowfield Road may be willing to contribute. The Council may contribute some funds and would provide support in kind (eg doing some of the work). Alistair confirmed that the Council would maintain the play-area once it had been built.

Lunches for the Elderly. Alistair reported that the lunches for the elderly on Mondays (followed by Bingo) and Tuesdays (followed by carpet bowls) were going well; there had been a Christmas lunch and two bus runs. These events are self-financing.

D Minutes of Previous Meeting & November 2000 AGM.
1) There was one correction to the AGM minutes: there were two references to the Fete day and only one was necessary. There were two matter arising: flooding at the triangle, concern was again expressed that it was a problem of inadequate drainage, and that nothing had been done about this. Secondly, concern persists about the lack of traffic calming measures in the village. The AGM minutes were the proposed by Ken Macdonald and seconded by Bill David.

2) The minutes of the joint meeting December 2001 (old CC AGM & new CC inaugural meeting) were proposed by Brian Young and seconded by Gordon Weir. There then followed a discussion on whether the meeting had been properly convened; most people felt it had been.

D Constitution
1) Howwood was the only CC with more nominations than places. The minimum is 7, the maximum 21. It was noted that some nominees stood down to avoid an election. Para. 10 of the Scheme for CCs allows us to seek amendment to the constitution, membership and quorum, as benefits local circumstances. Para. 3c of the new Constitution supports this local flexibility. On this basis, we agreed to co-opt the four people who withdrew their nominations (Jim Mitchell, Craig Crawford, Norma David & Christine Scarsbrook) and raise our maximum membership. This would make the CC more representative as Jim Mitchell is from the Sports & Hobbies group, Craig Crawford from the church. Letter to be sent to the Council CC Liaison Officer, Alex Hewetson and Head of Administrative Services, Paul Gannon stating our intention.

2) The subject of CC members being effective was raised by the chairman, with specific mention of 6b of the old CC constitution under which any member not present or not sending apologies for non attendance, for 4 consecutive meetings may forfeit their membership. After some discussion it was felt that this provision should be added to the new CC Constitution but such a person should be approached for an explanation before any decision be taken as to whether they continue as a member.

3) Draft Constitution to be drawn up soon and sent to Paul Gannon and Alex Hewetson for approval. They will also be invited to the February CC meeting.

4) Questions were asked about who will pay for Hall lets for any sub-committee meetings of the CC. Problems were not anticipated since they may be held in other venues and CC meetings are subsidised by the Council.

5) There was also a discussion about the antique table and chairs which belong to the CC but are kept in the Kirk, and who would be liable if they were stolen or damaged. Generally the meeting seemed content that the Kirk was a good custodian, and that office bearers of the CC would not be held personally liable for these assets.

E Financial Rules
Ken Macdonald (as Hon. Treasurer) had not had time to study the new financial rules and cashbook, but will report at the next meeting. Meanwhile copies were left with other office bearers, for their reference, and Ken produced a draft of the layout he intends to use.

F Year's Goals
Discussion took place on the aims of the CC, what its remit was, who exactly did we represent, what was our vision, how would we have better links with more people in the village. The following came out of the discussion.

1) Upgrading of the Public Park. Andrew to contact Marie Phillips and report back on the setting up of a specific committee (see above).

2) Public involvement. There will be a newsletter: Rosee, David B and David McK and Grace to confer. Rosee apologised for the lack on notice of CC meetings in the Gazette; it would have appeared but the Gazette's e-mail was not working. Hereafter notices about CC meetings to go in the Gazette, and on the notice board in the Hall, the Post Office and Fred's Shop, with copies of the minutes for people to consult in the first two venues.

3) Fete. Details to be arranged in spring.

4) Scottish Night. See below.

5) History of Howwood was proposed: especially as John Gray in the village had such a fine collection of slides and stories about the village. Danny to ask John if he would give another slide show and talk; and a booklet or permanent record of village life would be considered in the future.

6)Village in Bloom: perhaps Howwood could be entered in the future. Craig Crawford to be asked for further information.

G Scottish Evening.
Date is Saturday 16 March, but some flexibility to be allowed so concert could be built around availability of those providing entertainment. Bill has been in touch with several of the acts; a variety of short acts was suggested rather than a few long ones. Bill David, Robert Scarsbrook, Brian Young and Andrew Wilson agreed to bring proposals to the next meeting.

H Other Business
1) Web Site. David McKie reported that there had been poor response form the communities internet representative. However as they are meeting the Woodlands Committee tomorrow David would join that meeting and report back to the next CC.

2) Funds set aside for Hall. Not discussed, further information required from old minutes.

3) Sports & Hobbies Group. Disco had gone very well, and various activities continuing. Craft Fair had been poorly attended, thanks to Fiona for organising it.

4) Community Woodland Group. Not a lot of change since newsletter went out to advertise the Public Meeting on Tuesday 29 January. Meeting of the Management Committee on 09.1.2002 to plan the public meeting. The group may change its name and formalise its membership as part of its plan to broaden its scope. The new owner of Midton wood has been contacted, but there has been no meeting with him yet to discuss managing the wood.

5) Badminton Group now meeting every Monday at 7.30 pm; more players needed, all welcome.


Next Meeting
Tuesday 12 February 2002 at 7.30 pm in the Howwood Community Hall.

ACW/2002.01.18

HOWWOOD COMMUNITY COUNCIL

MINUTES OF MEETING HELD ON TUESDAY 12 FEBRUARY 2002


PRESENT:
David Bottomley, Ken Macdonald, Rosee Macdonald, Jean Mitchell, John Anderson, Gordon Weir, Linda Smith, Robert Scarsbrook, Brian Young, Bill David, Nick Walker, Andrew Wilson, Danny McAlister, Millar Leon.

IN ATTENDANCE:
Alex Hewetson, Amish Amin, Norma David, Marie Phillips, Michael Koetsier, Elizabeth Dempster, Fergie Phillips.

APOLOGIES:
David McKie, Grace Weir, Susanne O'Brien, Tom Currie, Evelyn Currie.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 8.1.2002 meeting were accepted (pro. Ken Macdonald, sec. Robert Scarsbrook) but P.C. Stewart Russell had indicated that he would wish to question the minute of his Police Report; in his absence it was agreed to accept the Minutes and raise the issue again at the next meeting if necessary.

POLICE REPORT:
In P.C. Russell's absence there was no report and no issues were raised to be passed on to him.

3. MATTERS ARISING FROM MINUTES:
3.1 Howwood Wildlife and Woodlands
David Bottomley reported that the Howwood Wildlife and Woodlands Public Meeting on 29.1.2002 had been successful with an attendance of about 40. The tentative plan for the group is threefold: to maintain contact with the Community through Newsletters, web site and so forth; to provide educational meetings with invited speakers and Guided Walks; and to look into the conservation-based management of local sites. Others who had attended the Public Meeting agreed that it had been an excellent event.

3.2 Roads
Councillor Nimmo explained at the previous meeting that the road at the triangle (outside "The Cottage") had been repaired and should not flood. However, during two storms since the last meeting the road has flooded. There are also concerns about the extremely poor surface of the back roads to Kilbarchan and Lochwinnoch. It was agreed to write to Cllr Nimmo to express concern about these ongoing issues, and seek information about when they might be addressed. It was noted that work to reinforce the narrow bridge has begun.

3.3 Play Park
Andrew Wilson reported having met with Marie Phillips and Elizabeth Dempster to discuss setting up a Play Park Group. Forms for Grant Applications, received from Cllr Nimmo, have been passed on to Marie and Elizabeth, but before setting up the Play Park Group it was agreed that a Public Meeting should be organised to gauge local interest. Marie agreed to contact Play Group, Mothers & Toddlers Group and School. Andrew agreed to organise a date for the Village Hall and to draft a circular to advertise the Public Meeting. Norma David and Andrew agreed to be the CC representatives on the Play Park Group when it is convened.

3.4 History of Howwood
John Anderson and Danny McAlister have contacted John Gray who is happy to talk on the history of Howwood, perhaps as an evening event during Fete Week. John, Danny and Bill David agreed to lead a sub group of the CC to look into arranging this and the possibility of developing a Village History Booklet. They plan to co-opt other relevant people. Alex Hewetson mentioned that Awards for All may be a source of funding under the heritage criterion. Alan McNiven at Renfrewshire Council has experience of making applications to the Awards for All Programme and can advise local groups.

3.5 Newsletter
Rosee Macdonald circulated the first draft newsletter. She has already organised a number of CC Members and others to assist. It was agreed that CC Members and their contact details (with their consent) should be included in the Newsletter as part of public information. Anyone with comments, information or suggestions should contact Rosee directly.

3.6 Web Site
David McKie is organising a domain name through the Communities Internet Project and will require information to put on the web site. It was agreed the Newsletter would be a useful beginning, as well as contact information for members of the CC. Robert Scarsbrook agreed to be deputise for David.

Alex Hewetson indicated that Renfrewshire Council's Computer Initiative is expected to include Community Councils and is likely to involve the provision to each CC of a laptop computer, printer and related equipment, as well as technical support and training. Formal details of the project will be circulated within the next few weeks.

4. CONSTITUTION AND FINANCIAL RULES:
We had a long discussion on the Constitution, led by Alex Hewetson, who is Renfrewshire Council's Community Council Liaison Officer. He had received suggested amendments to the constitution following our last meeting.

An additional clause stating that Community Council Members who failed to attend three consecutive meetings without apologies or six consecutive meetings even with apologies should be contacted to establish the reason for absence from meetings and to discuss their continued membership of the CC. In the absence of an adequate explanation, the CC may terminate membership. Alex indicated that Renfrewshire Council would agree to this amendment.

Regarding membership, Alex indicated that ambiguity in Renfrewshire Council's Scheme for Community Councils and Draft Constitution regarding "total membership" would be formally clarified. The Council is not prepared to revise the total maximum membership allowed for each CC, which was agreed following a long period of consultation which ended in summer 2001. He reminded the CC that it is possible to co-opt people indefinitely for specific reasons (such as a representing a church, group, etc.) and that these co-optees could raise the number above the maximum formal membership of the CC, but would be ineligible to vote. Sub-Committees and Working Groups of the CC may likewise co-opt members and for those purposes, co-optees would have voting rights but not on the full CC. Community Councillors expressed concern that we are unable to alter our maximum membership given the interest in Howwood in belonging to the CC but acknowledged that the opportunity to influence this decision had passed. We agreed to write to formally request consideration of raising the maximum membership of Howwood Community Council when Renfrewshire Council next reviews the Community Council Scheme.

Alex raised a number of other issues. The CC will receive 12 free hall lets in each year; these may be used for a full CC, Sub-Committee or Working Group but any meetings in excess of 12 must be paid for at the usual rate. We were reminded also that meetings of the full CC and Sub-Committees (although not Working Groups) must be open to and held in public, which has implications for venue and notice of meetings. The possibility was raised of using a room in the Village Hall (such as the lounge) at no cost when other activities were on in other parts of the hall which would be open anyway. Alex was unable to give a decision on this issue.

Regarding the antique table and chairs, Alex reminded the CC that Community Councillors are jointly and severally liable. Therefore activities put on by the CC require public liability insurance and assets such as the table and chairs require specific insurance. Bill David reminded the meeting that public liability insurance is taken out by the CC during the Fete but Alex suggested that we consider joining the Association of Scottish Community Councils, membership of which includes a limited public liability insurance which is extensible for specific purposes on the payment of a small extra fee. We agreed to look into this issue. It was also agreed to clarify the insurance situation with the Kirk, which has custody of the table and chairs.

Renfrewshire Council can provide training and development on a number of issues, such as the work of Committees and the planning application challenge system. They can provide contact with other agencies such as West of Scotland Water. They can advise on grant funding, such as the Awards for All Programme. In the first instance Alex would be the point of contact.
There is a plan to reconvene the Community Councils Forum for Renfrewshire. He asked for opinions and ideas about the Forum to be sent to him directly, and we agreed to discuss this at the next meeting.

Financial rules were discussed primarily by Ken Macdonald, the CC Treasurer. Renfrewshire Council has a prescribed format for accounting and record keeping and for the submission of accounts, and Ken has set up an automated system to produce accounts which would be acceptable to the Council on an annual basis and will also provide a more detailed breakdown for our own use.

5. CORRESPONDENCE:
Nick Walker listed the correspondence received; this included information about grants and mementoes relating to the Golden Jubilee, information on CCs consulting on Planning Applications, a Flood Prevention Leaflet and detailed information relating to each Renfrewshire Council Committee. If anyone requires specific information relating to any of these issues, they should contact Andrew Wilson. Three other items required specific consideration.

The National Farmers' Union wrote about the field behind the cottages on the right at the end of the village on the way to Johnstone. The farmer uses this field for silage and he complains a number of residents have gates in the fence and use the field for dog recreation and other purposes which render it unsuitable for his purpose. We agreed to acknowledge the farmer's concern but advise direct contact with the residents.

A feedback form from the Howwood Wildlife and Woodlands public meeting concerned the accumulation of rubbish and the poor maintenance of the George Street area and the lane from Bowfield Road to George Street. This is a topic which is raised frequently at the CC and has already been discussed with Cllr Nimmo.

The last month's Planning Application Registrations revealed only two in the Howwood area, both affecting East Gavin Farm, the first is retrospective Planning Permission for two stable blocks, the other is for erection of an Orange Telecom Mobile Telephone Mast on the farm. We have no complaint regarding the stable block construction but need further information regarding the mobile phone mast.

6. SCOTTISH EVENING:
Bill David reported that the Scottish Evening had been moved to Saturday 23.3.2002, starting at 7.00 pm. The change of date was to suit Bobby Stevenson and his band. The school dancing group, Guides, Brownies, Nicola & Karen Lafferty, Russell Weir and Bryce Lamont have all been invited to participate. Norma David will organise advertising slips to be distributed through Linda Smith at the Post Office. John Anderson agreed to cook. Tickets will cost 75p each. Raffle prizes are required and contact has already been made with the Bowfield Country Club, Railway Inn, Howwood Inn and Fred Storrie's shop. Bill circulated a paper for people to indicate what help they are able to give. Bill, Robert Scarsbrook, Brian Young and Andrew Wilson will co-ordinate the event.

7. COUNCILLOR'S REPORT:
Councillor Nimmo was not present at the meeting.

8. ANY OTHER BUSINESS:
8.1 Comments Box
There were no comments for this meeting. As there have been no comments for a number of months, Norma David will make a poster for the Post Office to remind people of this facility.

8.2 Water
John Anderson raised the issue of the increase in the water rates expected in the next financial year. This reflects a reduction in the subsidy which was agreed when the Water Authorities were set up in Scotland. However, there were concerns expressed about the quality of water in the village and in particular the strong chlorine taste and smell which occurs from time to time. It was agreed to write to West of Scotland Water expressing concerns about water quality and inviting a representative to attend the CC, offering dates of meetings for the next few months.

8.3 School
Elizabeth Dempster raised the issue of the school size. The Education Department has told her they are aware Howwood Primary School is probably too small for the size of the village but for the current academic year no local residents applying for a place in the school would be refused. Apparently the Council is not in a position to make such a guarantee for the future. Temporary classrooms have been added to a school in Johnstone over a weekend, and we wonder if a similar development would be possible at Howwood School should it become necessary. Elizabeth has a letter from the Education Department and agreed to pass it on to the CC. We agreed to consider inviting representatives from the Education Department of Renfrewshire Council to attend a CC meeting but felt that we should clarify the issues already raised and survey the village to clarify how many children might expect to begin at Howwood School over the next few years. At the next CC meeting, a Working Group might be set up to look into this issue in more detail. It was agreed that we write to Renfrewshire Council to ask their position on Howwood School.

9. NEXT MEETING
TUESDAY 12 MARCH 2002 AT 7.30 PM IN HOWWOOD VILLAGE HALL

HOWWOOD COMMUNITY COUNCIL

Minutes of meeting held on Tuesday 12 March 2002


1. PRESENT:
David Bottomley, Rosee Macdonald, John Anderson, Gordon Weir, Grace Weir, Linda Smith, Robert Scarsbrook, Brian Young, Bill David, Andrew Wilson, Danny McAlister, Evelyn Currie.

IN ATTENDANCE:
Stuart Russell, Norma David, Marie Phillips, Fergie Phillips, Tom Currie, Craig Crawford, Alastair Nimmo.

APOLOGIES:
David McKie, Ken Macdonald, Nick Walker.

2. MINUTES OF PREVIOUS MEETING:
The Minutes of the 8.1.2002 meeting were accepted (pro. Linda Smith, sec. Robert Scarsbrook) after correction was made that Norma was not actually a CC representative on the prospective Play Park Committee. Matters arising would be covered in the Agenda of this meeting.

3A. Police Report:
P.C. Russell apologised for his absence at the last meeting. He reported that in January there had been one theft by house-breaking, one house-breaking with intent, one car broken into, and one reported incident of vandalism; 5 crimes in total with no detections. The comparable figure for last year was 6 crimes with one detection. In February there had been one theft by house-breaking and one breach of the peace, with one detection; last February there had been 6 crimes reported with no detections.

Questions were rasied with Stuart about the Traffic calming measures in Bowfield Road. Some members were concerned that an accident was inevitable because of the priority given to traffic coming up hill, and the number of parked cars; other members thought the measures introduced were only formalising what already happens and were therefore not a greater risk It was agreed to monitor the situation, and Stuart will speak to the Lolly-Pop Lady (Lindsay Chalmers), to seek her opinion on how child safety is affected. Secretary to write to Scott Allen, Renfrewshire Council Transport, expressing the CC’s concern that traffic coming downhill does not get adequate warning of traffic calming ahead; and to ask if the Council is planning any other traffic control measures for Howwood.

3B. Councillor’s Report:
Alastair apologised for missing the previous meeting, and distributed a written report to all present.
i) Village School: there are 19 children waiting to start at the school, and only 13 places. They will however all be accommodated by increasing the P1 classes to 28, bringing the school role to over 100. There are at present 14 pupils attending Howwood Primary from Johnstone. Alastair noted the concern that Howwood parents may not be able to get places for their children in Howwood Primary, but reported that George Smart, Renfrewshire Council Education Departemtn is to investigate; information will be available for parents well before the 2003 intake.
ii) Carsewood House: Alastair reported that Renfrewshire Council is negotiating the sale of the Carsewood House site and an adjacent piece of land (beside the school) to a developer. Concerns were raised about the risk of increased traffic on Bowfield Road and other roads in the vicinity. Secretary to write to Paul Gannon Renfreshire Council Corporate Services expressing these concerns.
iii) Police Crime Figures: Alastair produced figures which can be inspected along with the correspondence (see below).
iv) Roads & Pavements: Alastair had responded promptly to letter from the CC, again letter can be inspected with correspondence.
v) Howwood Wildlife & Woodlands: It was suggested that this group might take on semi-derilict areas in the village. Secretary to write to HWW with this suggestion and to offer CC support.

vi) Area of Land at Garage: Ownership of this land was discussed and Alastair suggested a property search at the Mitchell Library.
vii) Right of Way Bowfield Road to Beith Road opposite Kirk. This is now virtually impassable and one of the old houses is being flooded by water from the new development.
viii) Landscaping between Mayfield and Main Street: This work still remains to be done.

4. CONSTITUTION UPDATE: to be discussed at the April meeting; copies of proposed new Constitution handed out.

5. CORRESPONDENCE: Letters sent regarding the Orange Mast (no reply), Primary School role (being looked into), Water Quality in Howwood (no reply), Maximum membership of CC, Flooding & Road Repairs (replied to), reply to NFUS letter, invitations to the Scottish Evening. Letters to be sent to those who have not yet replied.

Letters received regarding Renfrewshire CCs Forum (Brian and Bill intersted in attending); lack of recycling facilities in Howwood (Secretary to write to Renfrewshire Council requesting views); Revised Constitution & Standing Orders from Alex Hewetson; Computer Equipment for CCs; Health Council Review; Planning Applications; notice of special meeting of Renfrewshire Council.

6. SCOTTISH EVENING:
Saturday 23 April from 7.00 pm. Brian will coordinate the evening and be in touch with helpers. At least 45 guests expected. There have been changes to the programme, Margaret Fraser and her team of dancers are unavailable. The CC expressed its concern and sympathy to Margaret who is in hospital.

7. COMMUNITY COUNCIL REPORTS:
A) Play Park: leaflets distributed and public meeting called Tuesday 19 April at 7.30 pm. Alastair will be present as will Colin McClelland from the Parks Department and Barbara Brown from Lochwinnoch Playground Group. With sufficient support, a committee can be set up to take the project forward.
B) History of Howwood: John and Danny had met with John Gray, collected various photographs and would be meeting again on Tuesday 19 April.
C) Newsletter: Rosee circulated a revised draft. Ideas and additions need to be in soon.
D) Website: No Report.

8. Howwood Wildlife & Woodlands: David reported that the group was interested in maintaining several sites in and around the village. Three walks and talks were to be arranged over the year. The Website has been added to. David had an initial meeting with the new owner of the Midton Wood, and they will meet again. Contact has also been made with the Biodiversity Officer for Greater Renfrewshire and the Farming & Wildlife Advisory Group. Ideally it is hoped to establish a local nature reserve.

9. Jubilee Celebrations: The Minister has asked if the CC plans any Jubilee Celebration. Any ideas should be brought to the next meeting and might be incorporated into Fete Week.

10. AOCB: Comments Box
There were no comments for this meeting. However there has been a good response to the Survey to Forecast demand for Primary School places in Howwood.

11. Date & Time of Next Meeting:
Tuesday 9 April 7.30 pm Howwood Village Hall

ACW


HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 9 APRIL 2002

PRESENT:
Ken Macdonald, Rosee Macdonald, Jean Mitchell, John Anderson, Gordon Weir, Robert Scarsbrook, Brian Young, Bill David, Nick Walker, Andrew Wilson, Millar Leon, David McKie, Tom Currie.

IN ATTENDANCE:
Norma David, Craig Crawford.

APOLOGIES:
David Bottomley, Grace Weir, Evelyn Currie, Linda Smith, Alastair Nimmo, Christine Scarsbrook.

1. MINUTES OF PREVIOUS MEETING:
The Minutes of the 12.3.2002 meeting were accepted (pro. Gordon Weir, sec. Robert Scarsbrook) with one alteration, Tom Currie was “present” rather than “in attendance” at that meeting.

2. POLICE REPORT:
In P.C. Russell’s absence there was no report and no issues were raised to be passed on to him.

3. MATTERS ARISING FROM MINUTES:
Nothing other than issues covered elsewhere in the meeting. Concern was raised that some matters from the minutes did not appear on the agenda leaving uncertainty about whether there would be updates on progress. Some issues would be covered under correspondence. Further discussion about the agenda was deferred to item 10 below.

4. COUNCILLOR’S REPORT (Given by Bill David in Councillor Nimmo’s absence):
4.1 Roads
St Bryde’s Bridge is due to reopen soon, widened as well as reinforced. It will no longer be single-track. One mile of Bridesmill Road (the back road to Lochwinnoch) is to be resurfaced soon, and further work will be done at the triangle to address the repeated flooding.

4.2 Hall Hire
Councillor Nimmo supports the idea of reduced rates for hire of rooms within the Hall when other rooms are already let. Discussion identified potential conflicts about one group effectively subsidising another, and it was agreed that all users be encouraged to write to Renfrewshire Council supporting a change of policy aiming to allow each user a small reduction when multiple rooms are booked by multiple users. Andrew Wilson will write in support from the Community Council.

4.3 Bowfield Road path and Glen Falls
Councillor Nimmo and Planning Department officials are meeting the Developers of the new houses to discuss this area and the altered water run-off since the new houses began.

5. SCOTTISH EVENING:
This event was a success and received positive feedback from the Senior Citizens who attended and from the Howwood Princess, the Howwood Prince and the Princess’ Lady-in-waiting who helped on the night. Thanks to all who gave donations and/or time. The net cost of the evening (with 45 guests, catering for 60) to the Community Council was £295.02. It was noted that supplies for the numbers attending were almost ideal; for the future, budget for Haggis 8 tins, potatoes 18 kg, turnips 12 kg.

6. NEW CONSTITUTION:
The revised Constitution of the new Community Council was circulated at the March 2002 meeting, but discussion was postponed. It was agreed that the changes we had requested were accepted for the most part by Renfrewshire Council. The Constitution was formally adopted (prop. Ken Macdonald, sec. Bill David). Andrew Wilson will return the adoption paper to Alex Hewetson.

7. CORRESPONDENCE (See separate correspondence list with agenda):
7.1 Computer training
Andrew Wilson and Ken Macdonald agreed to attend, and we agreed to accept Renfrewshire Council’s offer of a computer and associated paraphernalia.

7.2 Recycling
Renfrewshire Council is willing to provide glass, aluminium and paper recycling receptacles if we identify a site. House to house collection for recycling is a possibility but will depend on further specific funding. Concerns were raised over litter, noise and the size of bins. It was agreed that Andrew Wilson would write to Renfrewshire Council requesting the Recycling Officer attend the Community Council to enhance our mutual understanding of the issues and possible solutions.

7.3 Water supply
Waterlink indicated that the amalgamation of the Scottish water authorities made it difficult to address problems at present, but they plan to involve Community Councils more. Andrew Wilson will write again asking a representative to attend the Community Council as soon as possible.

7.4 Playgroup
The Playgroup requests £300 to replace some of their equipment. We usually give a small donation each year. It was agreed to donate £200 as a single payment for 2002. We will also advise them to consider Awards for All and other grant-making bodies for further funding.

7.5 Survey for school places
Returns from 49 households revealed demand for primary school places starting 2003, 15; 2004, 9; 2005, 12; 2006, 4; 2007, 4. This was a good response giving useful guidance about demand.

7.6 Suggestion box
There was one card, requesting a teenage café and drop-in centre in Howwood.

8. HOWWOOD PLAYGROUND PROJECT:
Nick Walker reported that the group has made good progress looking for sources of funding, completing its constitution and planning to apply for charitable status as soon as possible. Anyone with information about the old public park or the history of park and play areas in the Howwood should contact the group (through Andrew Wilson) if they wish to pass on this information.

9. COMMUNITY COUNCIL REPORTS:
9.1 History of Howwood
John Anderson, Danny McAlister and Terry Higgins met recently and they seek more information, photos, etc. from any source. They would like to receive a “release” (for copyright purposes) with any pictures. The Library has been helpful with advice and would probably provide an archive for materials so that access can be provided in the future. John Anderson envisages charges for copying, etc. becoming an issue in the future.

9.2 Newsletter
The final draft newsletter is ready. We need 750 to 800 copies. Bill David will ask Alastair Nimmo and Alex Hewetson if Renfrewshire Council would provide printing/copying, otherwise he will instruct a commercial printer who has quoted £100 for a black and white production.

9.3 Web site
David McKie reported slow progress. E-mailing items to be included in the standard form Howwood Community site seems too slow to be of value; a dedicated domain name for the Community Council would provide us with more direct control, similar to Howwood Wildlife and Woodlands. Bill David will ask Alex Hewetson if Renfrewshire Council can expedite the response of Community site. A decision will be taken at the next Community Council meeting about whether to purchase a dedicated domain name (cost £10 for 2 years).

9.4 Sports & Hobbies Group
John Anderson reported there had been a 2 week break over Easter. Lottery grant funding is being sought. Attendance remains high.

10. PROPOSED NEW MEETING FORMAT:
Recent meetings have been busy with many issues related to the change in community councils and a large amount of correspondence. Bill David proposed 2 things: one, that the the secretarial duties be split into Correspondence Secretary and Minute Secretary; the other, that the Community Council executive prioritise issues and limit the agenda of each meeting to 5 key items aiming to complete each piece of work (or acknowledge a failure to progress) before embarking on another. There would also be a “waiting list” for other items to move onto the main agenda. Prioritisation would change at the Executive’s discretion as urgent issues, time scales and so on dictated. There was a brief discussion and these proposals were agreed; the new system will be reviewed at the end of the calendar year.

Andrew Wilson agreed to remain Secretary for Correspondence.
Nick Walker was elected Minute Secretary unopposed.

The five headline agenda items for the next meeting were identified as: water quality, road surfaces and flooding, recycling, web site, and library services. The waiting items were: primary school, Carsewood House, community council computers and IT, and environmental issues (landscaping, cleanliness, etc.).

11. FÊTE & JUBILEE CELEBRATION:
Following the 2001 fête, it was agreed that the Community Council had taken on too many tasks for the amount of help available; a reduced programme was envisaged for 2002. This could include a fête day, a dance and one other event. Other events in the village would be encouraged and could be included in Community Council advertising but would not be organised by the Community Council.

Now, the Kirk and the Primary School have approached the Community Council asking if we wish to organise an event to coincide with their Golden Jubilee celebrations for the Queen. The Kirk is having a joint celebration with other churches at the Collegiate Church (by the cycle path on the way to Lochwinnoch) on Sunday 9.6.2002. The School is having a “period” dress event on Friday 7.6.2002. It was agreed to have a Jubilee Family Fun Day & Fête on Saturday 8.6.2002. A dance may be arranged for the Village Hall on 15.6.2002, and the History of Howwood presentation could be held mid-week.

Brian Young, Jean Mitchell, Rosee Macdonald, Bill David and David McKie agreed to form a Fun Day & Fête Working Group; Craig Crawford offered to join on a “stand-by” basis.

12. AOCB:
12.1 Membership
There were 2 vacancies on the Community Council and it was agreed to fill them by co-option of people who withdrew to prevent an election in the reorganisation. Jim Mitchell has indicated that he is too busy to be involved at present. Christine Scarsbrook is happy to attend in a non-voting capacity. Norma David and Craig Crawford were co-opted onto the Community Council as full members. Andrew Wilson will forward their co-option forms to Alex Hewetson.

NEXT MEETING:
TUESDAY 14 MAY 2002 AT 7.30 PM IN HOWWOOD VILLAGE HALL

 

HOWWOOD COMMUNITY COUNCIL


MINUTES OF MEETING HELD ON TUESDAY 14 MAY 2002

PLEASE NOTE CHANGE OF DATE FOR NEXT MEETING

PRESENT:
Nick Walker, Millar Leon, David McKie, Gordon Weir, Robert Scarsbrook, Jean Mitchell, Craig Crawford, Rosee Macdonald, Ken Macdonald, Brian Young, Bill David, Norma David, Danny McAlister.

IN ATTENDANCE:
Alison Ewing (Recycling Officer, Renfrewshire Council), Stuart Russell (Strathclyde Police), Terence Higgins, Christine Scarsbrook, Margie Stewart.

APOLOGIES:
Linda Smith, Andrew Wilson, Grace Weir, Alistair Nimmo, Tom Currie, Evelyn Currie, David Bottomley, John Anderson.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 9.4.2002 meeting were accepted (prop. Robert Scarsbrook, sec. Rosee Macdonald).

1. POLICE REPORT:
For March, 11 crimes reported and 1 detected; for April 12 and 7. April saw a series of thefts by housebreaking and by entering lockfast premises. A single Police action led to 3 people (including 2 locals) being charged in respect of 7 complaints. Some stolen property was recovered even though the thefts had not been reported. Residents should take extra care especially with vehicles and out-buildings, report all crimes and notify the Police of anything suspicious. Invisible marking of easily stolen items makes it easier for the crime to be proven and the goods to be returned.

2. MATTERS ARISING FROM MINUTES:
Nothing other than issues covered elsewhere in the meeting.

3. RECYCLING:
Alison Ewing informed CC that bins can be provided at about 2 weeks' notice for glass (3 colours) and cans (aluminium). The bins are large (1100 litre capacity) and on wheels to facilitate emptying which occurs once a week. The major concern is vandalism so location and security are important considerations. Discussion about venues ended by favouring somewhere near the Village Hall within an enclosure which could be locked overnight. CC to pursue this possibility with Alistair Nimmo and aim for a trial period. Paper and plastic recycling are not current possibilities as they involve separate processes and contracts not currently in place.

Door to door collection of organic waste is on trial in some parts of Renfrewshire, and may be extended to include Howwood when further funding is available. The draft Area Waste Plan is out for consultation now. Rumours of recycling materials being dumped in landfill sites are unfounded.

4. ROADS:
Bowfield Road pot-holes were repaired on 14.5.2002, and the triangle and Main Street are to be completed within the next week or two. A large new pot-hole in Station Road will be reported. There are no further traffic calming measures planned for Howwood.

Parking and safety in Bowfield Road cause ongoing concerns, as does the phasing of the traffic lights in Spateston near St Cuthbert's Secondary School. CC to invite Roads Department representation at a CC meeting to discuss these issues (copy to Alistair Nimmo).

5. WATER:
Concern abut Chlorine taste has been passed on to West of Scotland Water but there has been no further reply to that or the invitation to attend CC. CC to remind WSW.
6. WEB SITE & IT ISSUES:
Ken Macdonald and Andrew Wilson attended Renfrewshire Council computer training and CC now has access to computer.

David McKie circulated village web site information and examples (attached, page 4). He sees 3 options for CC web site: Community Internet site (free but very restricted format); CC domain provided through Communities Internet (cheap but with limited capacity); CC domain provided by an independent provider (huge capacity including e-mail addresses but more expensive - c. £50 pa). Option 3 was agreed (prop. Nick Walker, sec. Brian Young).

Web site design and content should be planned as much as possible before implementation. David would like people's views and ideas. Please complete and return the attached questionnaire (page 5) by 31.5.2002 at the latest.

7. LIBRARY:
There is no further word on the review of mobile libraries. This item to move to reserve agenda. CC to write for update.

8. HOWWOOD PLAYGROUND PROJECT:
HPP plans a stall at the Fete and they have written requesting a contribution to their setting up and administrative expenses. CC agreed to contribute £100 (prop. Craig Crawford, sec. Norma David).

9. FÊTE & JUBILEE CELEBRATION:
CC events: Fete 8.6.2002; History of Howwood evening ?11.6.2002 ?12.6.2002; Barbecue and Dance 15.6.2002.
Affiliated events: School dance 7.6.2002; joint churches service 9.6.2002; Howwood Wildlife and Woodlands walk 16.6.2002.

History Group is having more difficulty than expected gathering information and photographs, but there is progress. They will confirm whether or not a Fete week event will take place by 22.5.2002.

CC Fete Week Working Group has booked venues and applied for licences, and contacted local groups. Help for setting up, running and clearing up each event will be required, including transportation of people and goods. Offers of assistance to Brian Young or Bill David as soon as possible please.

Any ideas for 1950s games, etc. would be welcome. Jean Mitchell has an offer from Norma Gowers to make bunting.

10. COUNCILLOR'S REPORT (Given by Bill David in Councillor Nimmo's absence):
Nothing other than considered elsewhere.

11. CORRESPONDENCE:
11.1 Community Councils' Forum
Brian Young and Bill David attended the inaugural meeting. The Forum brings CCs together to help and support each other, and to lobby Renfrewshire Council on matters of joint concern. Howwood CC has no formal role in the Forum but will be updated. Anyone interested in being HCC representative please let Bill or Brian know.

11.2 CC Newsletter
Renfrewshire Council will photocopy and fold our newsletters for £60. It was agreed to proceed. The Fete week programme will be included in the newsletter.

11.3 Association of Scottish Community Councils
HCC has joined and insured with ASCC. Special events require an additional insurance premium, but remains very competitive.
11.4 Carsewood House
Renfrewshire Council says there is no further progress on sale and redevelopment. The Council is aware of traffic issues in the area both with developers and as a result of any increase in residences.

11.5 Special Needs Education
An initial consultation including a questionnaire is available for anyone with an interest to complete (whether or not on CC). Deadline is 14.6.2002. For a copy of the papers, contact Andrew Wilson.

11.6 Hall Lets
Alistair Nimmo forwarded letters on the issue of reduced rate or free lets to address the increased demand for CC subgroups to meet in public. Relating to Lochwinnoch but equally relevant to Howwood, the response from Tom Scholes (Chief Executive, Renfrewshire Council) is unambiguous. The CC consultation prior to the change in CCs revealed no concerns over meeting requirements or hall lets, and the annual grant has increased to cover increased costs. Reduced rate or free lets would breach current Council policy.

11.7 Resignation
John Anderson has resigned from CC. Bill David thanked John for his contribution over recent years.

12. AOCB:
12.1 Margaret Fraser
Bill David informed CC that Margaret Fraser died recently. Sympathies were extended to her family.

12.2 Dangerous bricks
Pellets of bricks present a potential danger near the Bowfield and Hill Roads junction, related to houses being built adjacent to the Priest's former house. It was suggested that the builder be contacted and that this was not an issue for CC, but after discussion it was agreed CC would raise concern with Environmental Health.

NEXT MEETING:

NOTE CHANGE FROM ORIGINAL DATE

TUESDAY 18 JUNE 2002 AT 7.30 PM IN HOWWOOD VILLAGE HALL


HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 18 JUNE 2002

PRESENT:
Nick Walker, David McKie, Gordon Weir, Grace Weir, Robert Scarsbrook, Craig Crawford, Rosee Macdonald, Brian Young, Bill David, Norma David, Andrew Wilson, Linda Smith, David Bottomley.

IN ATTENDANCE:
Amish Amin, Stuart Russell (Strathclyde Police).

APOLOGIES:
Ken Macdonald.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 14.5.2002 meeting were accepted (prop. Robert Scarsbrook, sec. Norma David).

1. POLICE REPORT:
For May, 9 crimes reported and 4 detected.

Evelyn Currie has resigned as Howwood CC representative on the local Police Liaison Committee. Anyone wishing to take her place should volunteer by the next CC meeting (September) when this will be discussed again.

2. MATTERS ARISING FROM MINUTES:
The previous meeting was mistakenly informed that the CC had joined The Association of Scottish Community Councils and received a limited public liability insurance for a small supplementary fee. These fees have not yet been paid. Therefore fête week insurance was purchased separately as in the past, but premiums have increased markedly.

3. FÊTE & JUBILEE CELEBRATION:
Overall the Fête week was a success for the CC; almost £1500 were raised! The Fête itself, the raffle and the Dance were the major contributors to this profit and were well attended. Other events such as the Bowling Club quiz night and the Darts & Dominoes were poorly attended. The History talk had a reasonable audience and feedback was very positive. As in previous years, there was less help at events than was expected and a long discussion aired numerous issues around CC members’ involvement in fête events, involvement of the wider community, the form of future fête weeks, etc. It was agreed that a working group would be set up in autumn to plan for 2003 and to look at ways of enhancing input from across the village.

4. RECYCLING:
Councillor Nimmo passed on his concerns about vandalism of recycling facilities. However Margaret Haggerty, the Hall-keeper, suggested an area adjacent to the Lesser Hall and to the car park could be paved and fenced to provide a secure site for recycling bins. This would require funding. The CC was uncertain how successful a recycling point would be, but would like information from Cllr Nimmo and Renfrewshire Council on the feasibility of providing a secure site. The preferred option is to have door-to-door collection as is being piloted in parts of Renfrewshire. The Area Waste Plan Draft was released for consultation on 17.6.2002, and the CC should receive a copy. This may include plans to role out door-to-door collection. To be discussed again once further information obtained.

5. ROADS:
During Fête week, road repairs began and two new drains are being added at the triangle. Bowfield Road “traffic calming” on the route to school continues to be a safety hazard to both vehicles and pedestrians in the view of many CC members and requires further negotiation with the Roads Department. CC to write again to Roads Dept and Cllr Nimmo on the issues of safety, visibility and recent difficulties with Bowfield Road and request a meeting.

Alex Hewetson’s response to our request for a Roads Dept representative to attend the CC resulted in a request from the Director of Roads, Ian Hamilton, to have an identified CC link person for roads issues. David McKie agreed to take this role and he should be the point of contact about road problems for Howwood.

The new barrier on the Station Road pavement approaching the railway bridge causes concern by narrowing the pavement and posing a safety risk with numerous sharp edges and corners. CC to write noting concern.

6. WATER:
Scottish Water contacted again after May meeting of CC, and they have responded that they will inform us during July when they will be able to attend a CC meeting.

7. WEB SITE & IT ISSUES:
David McKie received 2 replies to his questionnaire on the web site. The following was agreed at the meeting: CC to “own” the site, but as a whole village site, and a disclaimer to state that views are not necessarily those of the CC. David will coordinate but clear guidance will be needed such as contributions accepted only in electronic form. CC minutes and membership (with telephone numbers where the CC member consents) will be included. A single e-mail address for CC messages would be included and could be redirected to the Secretary. The decision of the May CC meeting to agree an independently provided domain name at an annual cost of approximately £50.00 was restated. Favoured domain name: www.Howwood.com.

8. COUNCILLOR’S REPORT:
In Cllr Nimmo’s absence, no report.

9. CORRESPONDENCE (as per list attached to agenda):
9.1 Community Councils’ Forum
The first formal meeting will be on 27.6.2002, but no one was able to attend. The draft constitution and suggested £10.00 affiliation fee are to be discussed. Agreed to write supporting both fee and constitution, and apologising for non-attendance while restating that CC wishes to remain in contact with the Forum. Again anyone interested in being HCC representative please let Bill David or Brian Young know.

9.2 CC Administrative Grant
Cheque received from Renfrewshire Council for £186.00 which is less than in recent years, whereas we expected an increase following CC reorganisation. CC to write to Alex Hewetson requesting explanation of grant.

9.3 SSPCA Fireworks Consultation
Seeking information on complaints about fireworks primarily. CC agreed that fireworks were increasing nuisance. Andrew Wilson to respond on CC’s behalf.

9.4 Playgroup
Concerned about reduction in willing helpers; not felt to be within CC remit, but the Playgroups Association may assist and advise.

9.5 Paisley Law Centre
Request for interested individuals to sit on committee; not felt to be within CC remit.

10. AOCB:
10.1 Pensioners’ Lunch Group
Some equipment has been vandalised during the Sports and Hobbies Group. Funding may be sought from CC for replacements. They have been advised to write to CC with formal request for funding.

10.2 Suggestion Box
One anonymous item concerning overgrown plants in Beith Road / Main Street near Kirk. CC to pass on concern to Renfrewshire Council.

10.3 Newsletter
In run up to Fête, this was allowed to lapse and with many groups, etc. in recess over the summer, it was agreed to delay the newsletter until the early autumn.

10.4 Membership
After the May CC meeting, Bill David discussed attendance with Alan Sinclair who had missed 6 consecutive meetings. In view of his absence at this meeting, CC to write restating terms of earlier discussion and the Constitutional requirement for committed attendance, to indicate that his seat will be forfeit if he fails to attend the next CC meeting.

CC currently has one vacancy, and it was agreed that Christine Scarsbrook (who stood down to avert a election in December 2001) should be offered the seat before offering more widely.


NEXT MEETINGS:
TUESDAY 10 SEPTEMBER 2002, 7.30 pm, Howwood Village Hall
PLEASE CONSIDER NEW MAJOR ISSUES TO BE ADDED TO THE MAIN AGENDA


THEN THE FOLLOWING TUESDAYS: 01 October, 12 November & 10 December
PLEASE NOTE THAT 01 OCTOBER 2002 WILL BE OUR ANNUAL GENERAL MEETING!


NPW/19.06.2002
Appr. WD 2807

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 10 SEPTEMBER 2002

PRESENT:
Nick Walker, Bill David, Brian Young, Ken Macdonald, Rosee Macdonald, Gordon Weir, Grace Weir, Robert Scarsbrook, Christine Scarsbrook, Norma David, Andrew Wilson, Craig Crawford, Linda Smith, David McKie.

IN ATTENDANCE:
Alastair Nimmo, June Mulholland, Margie Stewart, Terry Higgins, Stuart Russell.

APOLOGIES:
David Bottomley, Danny McAlister, Amish Amin.

Bill David informed the CC of the death of Jean Mitchell. The CC expressed condolences to Jean’s family, and thanks for her contribution to Howwood over many years.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 18.6.2002 meeting were accepted (prop. Norma David, sec. Brian Young) with one change to item 1 (Police Report); Evelyn Currie has resigned as CC representative on the Crime Prevention Board NOT the Strathclyde Joint Police Board (which does not have any CC representation) and NOT the Police Liaison Committee (which does not exist!).

1. POLICE REPORT:
For July, 5 crimes reported and 1 detected; for August, 3 crimes reported and 2 detected. There were no road traffic offences. There were no figures available for June.

Before seeking representation on the Crime Prevention Board, it was agreed to write seeking details of the Committee’s meetings, etc.

2. MATTERS ARISING FROM MINUTES:
Clarification was sought on item 10.1 (damage to Pensioners’ Club property in the Hall), in that one of the Sports and Hobbies Group leaders had been unaware of any damage. The Pensioners’ Club had contacted the Group before contacting the CC and all damage had been reported to the Halls office at Johnstone Town Hall. The Pensioners’ Club has made no further contact (eg requesting funding) with the CC.

Further correspondence with the Association of Scottish Community Councils indicates that the CC’s membership fee WAS paid and the CC has in fact joined and does receive some level of insurance. But the ASCC has not yet supplied policy details or other information.

3. RECYCLING:
Councillor Nimmo cannot secure funds to create a safe area for recycling in Howwood which the CC had already agreed would be essential if we were to establish a recycling depot. It was agreed therefore that we abandon the idea of recycling bins and await the outcome of Renfrewshire Council’s pilot of door to door collections, which may take a year or so. The Area Waste Plan for the Clyde Valley is out for consultation but was received fairly late. Bill David and Nick Walker agreed to read and respond on behalf of the CC as the deadline is 20.9.2002.

4. ROADS:
David McKie and Alastair Nimmo met Roads Dept staff in Bowfield Road recently and it was agreed that the “traffic calming” be removed. Other ways of making it safer to cross both Bowfield Road and Main Street may be discussed in the future (eg zebra crossing on Main Street). There were further complaints about flooding in Bowfield Road and at the triangle, a damaged barrier on Bowfield Road and overgrown vegetation obstructing pavements in numerous areas around Howwood (including three cards in the Suggestions Box). CC to write to Roads and Environmental Services (copied to Cllr Nimmo). Alastair Nimmo reported that the new Council budget may include money for rural roads.

5. WEB SITE & IT ISSUES:
David McKie has developed www.Howwood.com and continues to seek content for it. Currently there are sections on History, What’s On, the CC (including minutes of our meetings), children’s items, guest book, bulletin board. Amish Amin has offered IT assistance. Howwood.com e-mail addresses are available through David. He can be contacted at dvdmckie@ntlworld.com.

6. NEWSLETTER:
Rosee Macdonald will collate material and the Newsletter should be ready for distribution (around the village and on the web site) in early November.

7. COUNCILLOR’S REPORT:
7.1 Planning
A number of residents had raised the issue of a deck being added to a property in Bowfield Way which appears intrusive to neighbours. There is apparently no planning permission for the work and Alastair Nimmo and Planning Dept officials have visited the site. Two major concerns arise: how the CC should respond to planning applications; and how to address a situation where work is conducted without the opportunity of an enquiry. On the latter, powers are limited and it was suggested that affected neighbours seek legal advice (possibly pursuing an interim interdict); on the former, Alastair Nimmo was keen that the CC set up a Planning Working Group (as Lochwinnoch CC has) to consider all applications in Howwood and to provide support to residents who raise planning related concerns. It was agreed to set up such a group comprising Bill David, Brian Young, Andrew Wilson and Ken Macdonald. The Group will visit the Bowfield Way site and report on progress at the next CC meeting.

7.2 Carsewood House
Alastair Nimmo updated the CC on Carsewood House. Renfrewshire Council has agreed to sell off the site together with a portion of Howwood Primary School grounds adjacent to the Carsewood property. The site will be sold for development, though no planning consent has yet been sought. Development is possible because the site cannot be considered green belt as it is currently built on and used. The remaining land along the undeveloped side of Hillfoot Avenue and the garages will not be sold or changed.

8. CORRESPONDENCE (as per list attached to agenda):
8.1 CC Administrative Grant
Alex Hewetson explains that our recent grant of £186.00 is in respect of the year to 31.8.2001. The grant is paid in arrears. In future years we should receive £440.50.

8.2 ASCC Community of the Year
Over the summer, the Community of the Year awards entries had to be submitted. Bill David, Andrew Wilson, Nick Walker, David McKie and John Anderson completed the details of an application on community life, environment, young people, the elderly and the internet. Andrew has a copy of the submission if anyone wishes to view it.

8.3 Renewing Local Democracy
The Scottish Executive is running a series of public involvement seminars on local democracy, and for Renfrewshire this will be on 1.10.2002 (from 1.45 pm to 4.45 pm); it will include workshops on various community needs such as access and education. Andrew Wilson agreed to attend on behalf of CC but others with an interest would be welcome. Andrew has details.

8.4 Library Services
Renfrewshire Council has not responded to the CC’s enquiries about library services. CC agreed to write again requesting update on the planned review of libraries.


9. AOCB:
9.1 School Memorial Garden for Margaret Fraser
Alastair Nimmo brought a request from Jim Smith, Howwood Primary School janitor, for a financial contribution to the Margaret Fraser Memorial Garden. The Local Grant is completely spent, and the CC agreed to contribute. Norma David, Linda Smith and Brian Young will form a Working Group to contact Margaret’s family and look at raising public contributions within the village. The CC agreed to underwrite the project (up to £768.00).

9.2 Requests for financial support
The Kirk has requested a contribution to the costs of their summer children’s activities group; CC agreed to contribute £150.00. Howwood Guides requested a contribution to their ongoing work which incurs increasing costs as their numbers have doubled in the past year or so; CC agreed to contribute £150.00.

9.3 Electoral Boundaries
Andrew Wilson informed the CC that the Boundary Commission is to hold a public meeting on the review of West Renfrewshire Constituency boundaries on 19.9.2002 (at 10.00 am) at Paisley Town Hall. As many people as possible should attend to reinforce Howwood’s views (that Howwood and the other Renfrewshire “villages” should remain together in one constituency rather than Howwood being separated from other rural locations and added in with a large, urban area of Paisley) expressed to the Commission by petition after the proposed boundary changes were announced.

9.4 Membership
Christine Scarsbrook accepted the offer of co-option to the CC (co-option forms to be submitted to Alex Hewetson). Alan Sinclair’s seat on the CC is now forfeit and this leaves two vacancies on the CC. Amish Amin has written to express his interest in joining. Any others with an interest should be encouraged to attend the next meeting.


REVISED DRAFT AGENDA FOR FUTURE MEETINGS:
Primary topics: Working Groups (2003 Fete, Planning, Margaret Fraser memorial, etc.); Roads, etc.; Environmental issues; Library services.
Reserve items: Web site and IT; Newsletter; Howwood Primary School.


NEXT MEETINGS:
ANNUAL GENERAL MEETING
TUESDAY 01 OCTOBER 2002, 7.30 pm, Howwood Village Hall


THEN THE FOLLOWING TUESDAYS: 12 November & 10 December
Please note there will be no meeting on 8.10.2002 as
Howwood Wildlife and Woodlands have a public meeting that night.


HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 1 OCTOBER 2002

PRESENT
Nick Walker, Brian Young, David McKie, Rosee Macdonald, David Bottomley, Craig Crawford, Evelyn Currie, Tom Currie, Norma David, Ken Macdonald, Andrew Wilson, Robert Scarsbrook, Christine Scarsbrook, Gordon Weir, Grace Weir, Millar Leon.

IN ATTENDANCE:
Amish Amin.

APOLOGIES
Bill David, Linda Smith, Danny McAlister.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 10.9.2002 meeting were accepted (prop. Norma David, sec. Robert Scarsbrook).

1. POLICE REPORT:
In PC Russell’s absence, there was no report. Figures for June and September will be requested together with those for October at the November CC meeting.

2. MATTERS ARISING FROM MINUTES:
2.1 Crime Prevention Board
Evelyn Currie raised the Crime Prevention Board item to indicate that she had not been CC Representative but simply received correspondence as a hangover from her time as CC Secretary. Clarification on CC representation on the Crime Prevention Board has not yet been received and a further request for information will be made.

2.2 Electoral Boundaries
The public meeting heard a variety of concerns but there was little focus on the place of the Renfrewshire villages in the redrawing of the boundaries. No decision will be made until the Boundary Commission has considered the submissions and consultations in detail for all of Scotland.

2.3 CC Membership
As discussed at the Annual General Meeting, the maximum membership of the CC is 21, but there are currently 2 vacancies. These will be advertised, seeking expressions of interest and nomination to Andrew Wilson, with a deadline of 31.10.2002.

3. WORKING GROUPS:
3.1 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young. Ken Fraser and family have been contacted and they are happy for public contributions to the school garden memorial for Margaret, but they wish it to be low key. Howwood Primary School Principal is writing to all parents and a similar letter will be circulated by CC to the churches, Post Office, etc. over the next few weeks. Donations may be made at the Kirk, the Chapel or the PO.

3.2 2003 Fete
The 2002 Fete was a financial success but it was a considerable amount of work for a small number of people. As discussed each year, there was thought to reducing the number of activities but in the end the CC put on too many events for the number of CC members and others available to help. A popular suggestion now is to aim at having only the Fete itself and a dance, perhaps seeking sponsorship from local businesses rather than expecting them to put on separate events. It was agreed

to set up a working group to begin planning the Fete itself, probably to be held on 21.6.2003. On the day, at least 15 volunteers will be required! David Bottomley, David McKie, Rosee Macdonald and Amish Amin volunteered.
3.3 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald. The working group has agreed to keep a constant check on planning applications in Howwood, and will seek further information (and possibly enter formal objections) for retrospective applications and applications for new housing and major extensions. Further information will not normally be sought on applications for relatively minor work such as conservatories and garages. Concerns raised by residents on specific planning issues will be investigated, but the CC will avoid being drawn into disputes between neighbours where there is no significant formal planning issue involved. Timing in planning considerations is limited, making discussion at a full CC meeting impractical in many cases, but major issues will be brought to the full CC where appropriate. To raise concerns, contact any member of the WG directly or via the CC pages on the village web site, www.Howwood.com.

Current applications of relevance are a new house at Mid Risk Farm, and retrospective permission for the decking at 33 Bowfield Way discussed at the at CC meeting. Information has been requested on both and an objection has been lodged on the latter though no hearing diet has yet been notified.

4. ROADS:
The Bowfield Road traffic calming which had caused concern has been removed, and resurfacing is underway in Station Road and Main Street, as is hedge cutting in various sites around the village. A red baize strip at the school crossing and general resurfacing in Bowfield Road are still to be done. Surfacing in Elliston Road and Elliston Place, and potholes in Midton Road were raised as items requiring attention.

5. ENVIRONMENT:
Bill David and Nick Walker responded to the Draft Area Waste Plan consultation on behalf of the CC. The internet response system did not allow a copy of the response to be retained. In summary, we indicated that the overall the plan is welcomed in that it aims to reduce landfill and increase recycling, composting, etc., but it is limited in that it gives no clear indication of how these changes will be implemented or funded. The CC’s concerns about recycling centres and vandalism were identified together with the view that kerbside collections are most likely to be effective in encouraging people to change their waste management practices. The lack of identified resources was highlighted as a major weakness of the plan.

Howwood Wildlife and Woodlands informed the CC of plans to clean up the wilderness area adjacent to the garage opposite the Howwood Inn. The plan will include replanting with deciduous trees and adding bulbs in a year or so.

6. LIBRARY:
Again, there has been no response from Renfrewshire Council to the CC’s request for information on the libraries review we were informed of over 12 months ago. CC will continue to pursue.

7. COUNCILLOR’S REPORT:
In Cllr Nimmo’s absence, no report was available.

8. CORRESPONDENCE (as per list attached to agenda):
8.1 Public Transport questionnaire
Strathclyde Passenger Transport seeks information from the public on transport availability, etc. Andrew Wilson and Craig Crawford to respond on CC behalf.


8.2 Conference on the Community Plan
Renfrewshire Council plans to update and consult the public on the Community Plan at a conference on 7.11.2002. Anyone interested in attending, contact Andrew Wilson or Bill David.
8.3 Renfrewshire Council on Voluntary Services local register
RCVS maintains a register of local organisations including Community Councils, and seeks the CC’s opinion on whether to be included; if so, there is a Data Protection consent to be completed. CC agreed to be included on register given that office bearers details are already listed on the Renfrewshire Council CCs web site.

9. AOCB:
9.1 Rubbish bins
One card in the PO comments box suggested that more rubbish bins should be placed around the village especially between the Kirk and the Semple View estate along Beith Road.

NEXT MEETINGS:
TUESDAY 12 NOVEMBER 2002, 7.30 pm, Howwood Village Hall
followed by Tuesday 10 December

HOWWOOD COMMUNITY COUNCIL

MINUTES OF ANNUAL GENERAL MEETING

HELD IN HOWWOOD VILLAGE HALL ON TUESDAY 1 OCTOBER 2002

PRESENT
Bill David (Chair), Nick Walker (Minutes), Andrew Wilson (Secretary), Ken Macdonald (Treasurer), Brian Young (Vice Chair), David McKie, Rosee Macdonald, David Bottomley, Craig Crawford, Evelyn Currie, Tom Currie, Norma David, Fergie Phillips, Robert Scarsbrook, Christine Scarsbrook, Gordon Weir, Grace Weir, Millar Leon, Amish Amin.

APOLOGIES
Linda Smith, Danny McAlister.

A MINUTES OF PREVIOUS GENERAL MEETING 18.12.2001
Accepted (prop. Grace Weir, sec. Robert Scarsbrook). No matters arose.

B CHAIRMAN’S REVIEW OF THE YEAR
The first year of the new CC system, although not a complete year, has been busy. The CC has a maximum membership of 21 and sadly Jean Mitchell’s recent death and the demands on people’s time leading to a small number of resignations allowed the people who withdrew their nominations last year to be offered co-opted membership. Even so, there are currently two vacancies on the CC.

In keeping with the ethos of the new CC scheme, communication with and involvement of the community and other groups has increased and will continue to do so; this has included the development of a village web site with a large CC component (www.Howwood.com) and a CC Newsletter which is due for circulation later this autumn. Financially the year has been a success, with the Fete raising a fair amount in spite of fewer people being available to help than the CC hoped meaning that four CC stalls could not be run. The Pensioners’ Scottish Evening was well-attended and enjoyed even more than usual.

Roads have dominated as a source of ongoing concern, but major resurfacing work underway at present in Station Road and Main Street is addressing some problems and the traffic calming measures in Bowfield Road installed in the summer have been removed because of major safety concerns. The CC has a Roads Liaison Officer (David McKie) who will handle complaints and be our link person to the Renfrewshire Council Roads Dept.

Planning issues have been prominent recently and a Working Group was formed to consider planning across the village on behalf of the CC. The Howwood Playground Project was set up following discussion at the CC and a CC arranged Public Meeting; the group has charitable status and aims to identify funding to relocate and upgrade the play area in the public park to improve facilities and make them safer and more suitable. The Badminton Group, the Sports and Hobbies Group, and Howwood Wildlife and Woodlands have all continued to grow and develop, as independent community groups with ongoing support from the CC.

C SECRETARY’S REPORT
Initially responsible for both correspondence and minutes, the secretary’s post is a busy one, inundated with documents from Renfrewshire Council and many other sources. Appointing a Minute Secretary to share these duties has been helpful. Much of the correspondence is of interest and importance, and the CC Office Bearers have tried to respond to consultations and other issues on behalf of the CC when time scales have precluded a full CC discussion. For example, Andrew

Wilson attended the Paisley meeting of the Scottish Parliament Local Government Committee which was taking evidence on engaging local communities in the democratic process. Communication with the Council is eased by the CC Liaison Officer, Alex Hewetson who is happy to forward our concerns, etc. to the most appropriate person, and to pursue a response when that is necessary.

The CC Forum gives an opportunity to share experiences and ideas, and to provide mutual support to other CCs. The year’s highlights have been CC facilitation of community groups such as the Howwood Playground Project and Howwood Wildlife and Woodlands, demonstrating community commitment and spirit alive and well in Howwood.

D TREASURER’S REPORT
Audited accounts were presented for the part year from December 2001 to 31.8.2002, and a summary sheet was circulated. Copies are available from Ken Macdonald. Fund raising income of £2670.04 was mainly from the Fete and fund raising expenditure represented the costs of running the Fete and the Scottish Evening. Final payments have been made since the end of the reporting period, making the net income from fund raising slightly less than it would appear from these accounts. Miscellaneous payments include support to the Playgroup and the Howwood Playground Project, and a regular donation to the Rights of Way Society. The balance at 31.8.2002 was £5560.36.

Since 31.8.2002, the CC has agreed grants to the Kirk Summer Children’s Group, the Howwood Guides and the Margaret Fraser Memorial Garden at Howwood Primary School, totalling almost £1000. The CC received a grant (some years ago) of £3000 to renovate the Lesser Hall, but that work was then done by the Council. The status of this money remains unclear despite seeking clarification after the 2001 AGM. It was agreed to seek clarification again, from Councillor Nimmo or failing him Alex Hewetson.

There was discussion about what balance would be appropriate to allow grants and costs to be covered without accumulating funds unnecessarily; it was agreed that £1500 to £2500 would be fair, and the current balance would be of this order except for the £3000 Hall renovation grant.

E OFFICE BEARERS & MEMBERSHIP
Office bearers have a renewable one year term. The current office bearers are: Bill David (Chair), Brian Young (Vice-chair), Andrew Wilson (Secretary), Ken Macdonald (Treasurer) and Nick Walker (Minute Secretary). All are willing to continue in post. Other nominations for office were invited; none arose. The current officers were declared re-elected unopposed.

The maximum membership of the CC is 21, but there are currently 2 vacancies. Renfrewshire Council is keen to open such vacancies to formal public nomination and election, though there were concerns about the expense of setting up a secret ballot. It was agreed to advertise the vacancies, seeking expressions of interest and nomination to Andrew Wilson, with a deadline of 31.10.2002. Advertisements will appear in the local paper and on the village web site as well as by posters around the village. A decision on formal election would be deferred to the next CC meeting which will follow the closing date for expressions of interest.

F OTHER BUSINESS
None.

G NEXT MEETING
The proposed date for the next Annual General Meeting is Tuesday 14 October 2003, but confirmation will be made nearer the time.

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 12 NOVEMBER 2002

PRESENT
Nick Walker, Brian Young, Rosee Macdonald, Norma David, Ken Macdonald, Robert Scarsbrook, Christine Scarsbrook, Grace Weir, Millar Leon, Amish Amin.

IN ATTENDANCE:
Stuart Russell, Alistair Campbell, Margie Stewart.

APOLOGIES
David McKie, David Bottomley, Andrew Wilson, Gordon Weir, Bill David, Linda Smith, Danny McAlister, Alastair Nimmo.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 1.10.2002 meeting were accepted (prop. Norma David, sec. Robert Scarsbrook). The Minutes of the AGM (also 1.10.2002) were agreed but will be considered formally at the 2003 AGM.

1. POLICE REPORT:
For September, 6 crimes reported (including 1 assault and 1 road traffic) and 3 detected; for October, 6 crimes reported (including 1 road traffic), 1 detected. Figures for June are still outstanding.

PC Russell reported a manual speed survey in Bowfield Road found an average speed of 28 mph, but the range and appropriateness of speeds was not known despite the apparent lawfulness of the average. There will be occasional monitoring in future.

2. MATTERS ARISING FROM MINUTES:
2.1 Crime Prevention Board
The contact for this is PC Brian Smith, Linwood Police Office. The next meeting is 14.1.2003, and a CC representative will be invited. Anyone interested in this role, please indicate for next CC meeting.

2.2 CC Membership
One nomination was received and Amish Amin was duly elected. This leaves one vacancy. It was also noted that Danny McAlister and Evelyn Currie have missed 6 meetings over the past 12 months; Millar Leon agreed to discuss their ongoing CC membership with them individually. Christine Scarsbrook indicated that she has not received minutes since joining the CC; Alex Hewetson to be informed.

3. WORKING GROUPS:
3.1 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young. Norma has a letter from Howwood Primary School and will modify it for the churches to distribute. Donations may be made at the churches or PO. The official dedication of the Memorial Garden is planned for August 2003.

3.2 2003 Fête (21.6.2003?)
David Bottomley, David McKie, Rosee Macdonald and Amish Amin. Meeting before next CC.

3.3 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald. Three items arise.
a. Cllr Nimmo reports that the Roads Dept objected to Council plans to sell the Carsewood House site for housing on the grounds of traffic congestion. It is unclear what will happen next.
b. Renfrewshire Council has put up for sale a property in Main Street between the Railway Inn and the former shop (“the pub car park”). The closing date for tenders is 5.12.2002.
c. The decking in Bowfield Way was to be considered at the Council Planning Committee on 5.11.2002. The outcome of the meeting is unknown; CC to request info. on outcome.
INFO. OBTAINED AFTER CC MEETING: The report from officials to the Committee advised refusing permission for the decking but granting permission for fencing which was in the same application.


4. ROADS:
Cllr Nimmo had indicated that the Roads Dept plans to install 20 mph signs around the route to school. The proposal was discussed and agreed but CC will write to suggest that the signpost for Hill Road be placed in Bowfield Road facing up hill at the Hill Road corner in the hope that it might slow traffic in Bowfield Road as well as Hill Road. Alistair Campbell indicated that the Bowfield Country Club encourages members to take care on Bowfield Road, and that the recent removal of the traffic calming devices has led to an improvement in traffic flow.

CC will notify the following problems: large crack in telecom cover on pavement outside Hall, on corner of Station Road and Hallside Street; flooding in Main Street between Garage and Bowfield Road junction opposite Ivy Cottage.

5. ENVIRONMENT:
Renfrewshire Council has done some work on the wilderness area adjacent to the garage opposite the Howwood Inn. Howwood Wildlife and Woodlands was planning to develop the site and will be in contact with the Council about their plans. The autumn edition of WildWood, the HWW Newsletter, is being distributed around the village this month.

6. LIBRARY:
There is still no word on this issue, and it will move to the reserve agenda. CC will continue to pursue.

7. COUNCILLOR’S REPORT:
Cllr Nimmo indicated the Education Dept has assured him Howwood children will get places at Howwood Primary School, but over what time period this assurance applies is not clear.

8. CORRESPONDENCE (as per list attached to agenda):
8.1 World Development Movement
To engage the community in world issues, the World Development Movement has funding for local consultation, etc. and Renfrewshire is a target area. There is a meeting in Paisley on 27.11.2002. Anyone interested in attending may get details from Andrew Wilson (tel. 702 392).

8.2 Renfrewshire Addiction Forum
This group now includes a Communities subgroup, and is keen to have CC representation. CC has requested minutes of the most recent meeting and further information. Anyone interested in this role, please indicate for next CC meeting.

9. AOCB:
9.1 Newsletter
The final draft was agreed and Rosee Macdonald will forward to David McKie for inclusion on the web site and Andrew Wilson to organise printing with Renfrewshire Council as per previous correspondence. Rosee was thanked for her work.

9.2 Community of the Year
The HCC web site has reached the last stage of this competition. David McKie and Andrew Wilson will attend the awards final.


NEXT MEETINGS:
TUESDAY 10 DECEMBER 2002, 7.30 pm, Howwood Village Hall
For 2003, the following Tuesdays: 14 January; 11 February; 11 March; 8 April; 13 May; 10 June.


NPW/16.11.2002

HOWWOOD COMMUNITY COUNCIL
MINUTES OF MEETING HELD ON TUESDAY 10 DECEMBER 2002

PRESENT
Nick Walker, Robert Scarsbrook, Christine Scarsbrook, Amish Amin, David McKie, Norma David, Linda Smith, Gordon Weir, Brian Young, Bill David, Rosee Macdonald, Ken Macdonald, Millar Leon, Craig Crawford.

IN ATTENDANCE:
Stuart Russell, Alistair Campbell, Margie Stewart.

APOLOGIES
Grace Weir, David Bottomley, Andrew Wilson, Danny McAlister, Alastair Nimmo, Evelyn Currie.

MINUTES OF PREVIOUS MEETING:
The Minutes of the 12.11.2002 meeting were accepted (prop. Robert Scarsbrook, sec. Amish Amin). There were some comments about inaccurate distribution of minutes by Renfrewshire Council over the past two months; CC will write to Alex Hewetson to ensure Council is up to date with membership and addresses.

1. POLICE REPORT:
In November, one theft and one housebreaking with intent were reported; there were no detections. June figures remain outstanding.

PC Russell announced that he will be leaving his community post in January. There is no definite information yet on his replacement. CC to write to Superintendent Clark seeking clarification. CC thanked PC Russell for his input over recent years.

2. MATTERS ARISING FROM MINUTES:
2.1 Crime Prevention Board
Christine Scarsbrook volunteered to represent CC on Crime Prevention Board (provided meetings are in evenings). Robert Scarsbrook agreed to deputise if Christine is unavailable. Posts formally agreed. Next meeting is 14.1.2003; CC to check time of meeting.

2.2 CC Membership
Danny McAlister and Evelyn Currie both expressed a desire to continue as CC members. One vacancy remains. Trying to broaden membership from around Howwood, it was agreed to circulate a note about CC to new houses at Bowfield Rise.

3. WORKING GROUPS:
3.1 Margaret Fraser Commemoration
Norma David, Linda Smith and Brian Young. Norma reported a letter has gone to the churches and Post Office. Church intimations will mention the Memorial. Donations may be made at churches and PO also.

3.2 2003 FOte
David Bottomley, David McKie, Rosee Macdonald and Amish Amin. Amish reported FOte week will be 14.6.03-21.6.03. The FOte and the Village Dance will be on Saturday 21.6.2003. It is proposed that CC not organise other events. Contacts, helpers and events are beginning to develop.

3.3 Planning
Bill David, Brian Young, Andrew Wilson and Ken Macdonald. Two items arise.
a. The Council-owned Main Street site has two tenders and CC should be invited to respond. The Railway Inn would make a car park; a developer would build two shops (including a fast food outlet) and two flats.
b. The decking in Bowfield Way had planning permission rejected at the Council Planning Committee hearing on 5.11.2002 and the decking is to be removed. However, Cllr Nimmo reports that the decision is going to Appeal.

4. ROADS:
David McKie reported that: the dangerous broken concrete cover on the pavement at Hallside Street and Station Road has been referred onto British Telecom by Renfrewshire Council; a signpost remnant near PO, drains on Bowfield Road and overgrown areas and pavements on Beith Road (George Street to Kirk) are being investigated. David was asked to look into: school approach 20 mph signs not yet in place; Mayfield Drive potholes; traffic light phasing and major delays between 8.40 and 9.05 am at Beith and Hallhill Roads junction in Spateston.

Bowfield Road was discussed again taking account of Bowfield Country Club concerns. Gaps in parking to allow traffic to pass seem a good idea; CC to write in support of this proposal. A proposal to straighten Bowfield Road at Main Street (cutting through the garage wilderness) was discussed. CC would support a formal assessment if safety were enhanced and there was environmental improvement.

5. ENVIRONMENT:
Nil specific.

6. WEB SITE AND COMMUNICATION:
www.howwood.com won the community web site planning section of the Community of the Year Awards, sponsored by Calor Scotland. CC received ú500. CC to write thanking Calor. CC thanked David McKie for his invaluable contribution. To broaden awareness, a poster display of the site was suggested for the Hall or a village notice board.

David is keen to receive photos and other items for the site; CC newsletter is partly on line now. E-mail addresses are available through David, and CC agreed that local businesses may advertise but should be asked to make a donation (eg ú25).

Howwood CC Newsletter is ready for distribution. Brian Young will coordinate. Circulation should take place between 4.1.03 and 8.1.03.

A central village notice board or information centre was discussed. CC agreed in principle that this was a good idea, but its form, content and location are all issues of potential contention. Three loci were proposed: the triangle (near